DOS - ADMINISTRATIVE ASSISTANT II - 45000986

Date: Jan 30, 2025

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Requisition No: 845813

Agency: Department of State

Working Title: DOS - ADMINISTRATIVE ASSISTANT II - 45000986

Pay Plan: Career Service

Position Number: 45000986

Salary: $39,819.96

Posting Closing Date: 02/04/2025

Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)

Department of State

Division of Elections

Bureau of Voting Systems Certifications

Administrative Assistant II - Position No. 45000986

State Personnel System

Minimum Requirements - Applicant is Disqualified if application, resume or cover letter does not clearly establish that applicant:

• Has a high school diploma or equivalent

• Has over two (2) years relevant work experience. Relevant work experience is job-related administrative experience in a conventional office setting following established work processes and guidelines. Examples of office duties considered job-related experience include producing reports, producing final orders and other legal documents, generating correspondence memos and letters, responding to written and telephone inquiries, and developing and maintaining a filing system.

• Experience reviewing documents and filings for statutory compliance

• Experience with office procedures and practices

• Experience preparing routine correspondence

• Preferences:

• Fluency in Spanish

  Duties and Responsibilities:

• This is independent work providing high-level administrative support assisting management in a variety of administrative matters within the Division of Elections/Bureau of Voting Systems Certification. This position is responsible for, including but not limited to, the following duties:

• Serves as the personal assistant and provides administrative support to the bureau. Composes and prepares responses to routine correspondence. Screens and routes telephone calls and answers questions related to voting systems and Florida’s election laws. Provides general information pertaining to matters handled by the bureau. Assists the Bureau Chief in creating and updating documents needed in the bureau and updates procedures as needed.

• Performs other work-related duties as required.

  Knowledge, Skills and Abilities:

• Knowledge of administrative office procedures and practices

• Skills and ability to prepare correspondence

• Ability to communicate effectively

• Ability to process a variety of routine correspondence

• Ability to investigate subject matter and prepare replies

• Ability to work independently

• Ability to review & coordinate information for statutory compliance.

  CRIMINAL BACKGROUND CHECKS: A Level 2 criminal background check is a condition of employment. If selected for this position, you must provide your fingerprints. We will send your fingerprints to the Florida Department of Law Enforcement and the Federal Bureau of Investigation for a criminal background check.

  IMPORTANT NOTICES:

• We are committed to enhancing our workforce through the employment of Veterans, individuals with disabilities and seek qualified candidates with diverse backgrounds, abilities, skills and talents to join our workforce.

• Male applicants born on or after January 1, 1960, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: https://www.sss.gov.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.

Location:

TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32302 TALLAHASSEE, FL, US, 32303 TALLAHASSEE, FL, US, 32304 TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32308 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32310 TALLAHASSEE, FL, US, 32311 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32316 TALLAHASSEE, FL, US, 32317 TALLAHASSEE, FL, US, 32399

Nearest Major Market:Tallahassee