Job Information
MyFlorida CONTRACTS & GRANTS MANAGER-SES - 48002565 in TALLAHASSEE, Florida
CONTRACTS & GRANTS MANAGER-SES - 48002565
Date: Oct 2, 2024
The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .
Requisition No: 837330
Agency: Department of Education
Working Title: CONTRACTS & GRANTS MANAGER-SES - 48002565
Pay Plan: SES
Position Number: 48002565
Salary: $52,859.88 - $85,000/Annually
Posting Closing Date: 10/12/2024
Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)
Florida Department of Education
Division of Early Learning
Location: Tallahassee Turlington Building
Grants & Contracts Manager -SES
Salary Range: $52,859.88 - $85,000.00/ annually
Florida Department of Education Mission Statement
Every day the Department of Education works hand in hand with parents, teachers, educators, and community members to improve Florida's education system for students of all backgrounds and abilities. Our site reflects this cooperative relationship and the role that so many Floridians play in ensuring student success.
The FDOE’s mission for Florida’s Early Learning-20 education system is to increase the proficiency of all students within one seamless, efficient system, by allowing them the opportunity to expand their knowledge and skills through learning opportunities and research valued by students, parents, and communities.
Serving approximately 3 million students, 4,400 public schools, 28 colleges, 200,000 instructional staff, 46,000 college professors and administrators, and 340,000 full-time staff throughout the state, FDOE enhances programs and services for Florida’s students from early learning through college and career development. In addition, FDOE manages programs that assist individuals who are blind, visually impaired, or disabled succeed either in school settings or careers - encouraging independence and self-sufficiency.
FDOE’s goal is to hire individuals to provide:
Higher Student Achievement
Seamless Articulation and Maximum Access
Skilled Workforce and Economic Development
Quality Services
Florida Department of Education (https://www.fldoe.org/)
Florida Division of Early Learning Mission Statement
The Division of Early Learning will provide access to high-quality programs and services that build a solid foundation for Florida’s youngest learners to reach their highest potential. The division empowers early childhood educators and families by providing choice in education options and supports and resources to ensure Florida’s future leaders are ready to learn, graduate and succeed.
The Division of Early Learning (DEL) is dedicated to providing accessible, affordable and quality early learning services for the state’s children and families. In partnership with 30 early learning coalitions and Redlands Christian Migrant Association, DEL delivers three programs:
The School Readiness Program (SR) offers financial assistance to low-income families for early education and care so they can become financially self-sufficient, and their young children can be successful in school in the future.
Voluntary Prekindergarten (VPK) is a free educational program that prepares 4-year-olds for success in kindergarten and beyond.
Child Care Resource and Referral (CCR&R) is a network that helps families identify and select quality child care options that best meet their needs.
Division link: https://www.fldoe.org/schools/early-learning/
Office Contact
Lourine Phillips – Division of Early Learning - HR Liaison – 850-717-8553
Job Description This is a professional Select Exempt Service position located in the Division of Early Learning (DEL) in the Program Integrity unit. The Incumbent has responsibility for supervising the annual fiscal compliance monitoring tasks for Division of Early Learning’s subrecipients. Focus of scoped tasks will be mandated compliance requirements from federal regulations and/or state statutes. The primary duties and responsibilities shall include, but are not limited to the following:
Duties and Responsibilities
(Note: The omission of specific job duties does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.)
The Florida Department of Education (FDOE) has an open position that is responsible for executing the following functions:
This is highly responsible, professional work requiring a substantial degree of independent activity to supervise and coordinate complex administrative programs of the Division of Early Learning. This position involves administrative, management and supervisory responsibilities.
As a supervisor, the incumbent must communicate with, motivate, provide, or coordinate training, and direct the work of his/her subordinates. In addition, the employee must complete timely performance appraisals, develop timely and accurate work plans, and timely approve monthly attendance and leave for each position under his/her direct report. Timesheets will be completed in the People First system by the 5th business day of the following month. The incumbent has the authority to make hiring recommendations as well as disciplinary recommendations.
Duties include:
Annual Fiscal Monitoring Plan: participate in development, implementation and/or ongoing support tasks as assigned for (1) subrecipient monitoring and compliance activities, (2) cost allocation plan monitoring and compliance activities. The plan developed will focus on mandated fiscal compliance requirements from federal regulations and/or state statutes. Tasks include, but are not limited to:
Review and resolve pending prior year findings for ELCs and other entities.
Prepare periodic risk assessments for ELCs and other entities.
Prepare periodic analysis of federal/state compliance requirements.
Evaluate operating results to update current year monitoring plan.
Plan, supervise and review work done by contracted onsite monitoring teams.
Review and approve annual fiscal monitoring reports issued for the Division.
Review and approve preventive/corrective action plan (PCAP) responses.
Review submitted annual A-133 audit reports for ELCs and other entities.
Review and approve cost allocation plans for ELCs and other entities.
Prepare, update and review tracking system for annual monitoring results.
Perform additional onsite monitoring visits (as needed).
Serve as Fiscal Monitoring Technical Assistance Resource for the Division and subrecipients. Perform additional in-house research, training, or compliance monitoring tasks as assigned. Technical Assistance duties include: participate in research, development, implementation and/or presentation of onsite and/or telephonic/virtual assistance and training as needed to early learning program subrecipients and other pass through entities. Ongoing assistance will be provided on routine topics that include, but are not limited to:
• Grants Management procedures
• Allowable uses of grant revenue resources
• Cost Allocation Plans
• Contracts Administration
• Fiscal Management best practices
Other duties and responsibilities:
Treat customers, the public, and staff with courtesy, respect and dignity and present a positive image.
Works together as a team to support the unit, department and/or organization in an effort to accomplish the goals of the unit, department and/or organization.
Makes reasonable effort to adhere to established safety procedures and practices in the workplace.
Performs other duties as assigned
Who We’re Looking For
The ideal incumbent must be productive under tight timeframes, balance multiple and competing priorities and maintain goal-directed behavior and performance sometimes under stressful conditions. The incumbent must interact courteously with others. The performance and behavior of all employees must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the unity. Attendance is an essential function.
Preferred Qualifications
Preference will be given to applicants who possess a Certified Public Accountant (CPA) license in the state of Florida.
Knowledge, Skills, and Abilities
Knowledge of administrative principles and practices
Maintains current working knowledge of applicable federal and state regulations including Single Audit Acts, OMB Circulars and federal program rules as needed
Knowledge of the methods of reporting and data collection
Ability to utilize problem solving techniques
Ability to work independently.
Ability to plan, organize and coordinate work assignments.
Ability to communicate in writing, verbally and via computer.
Knowledge of Microsoft Office Suite
APPLICATION INFORMATION & REQUIREMENTS
Candidate Profile (application) must be complete in its entirety. Your packet may be held up at the final review step if you are missing the below items:
Work History (entered with the most recent/current listed first:
Any and all State of Florida jobs
Any and all Florida University jobs
All periods of employment from high school graduation
Periods of unemployment
Gaps 3 months or more*
Education
Volunteer Experience
Include supervisor names and phone numbers including current place of employment.
- Gaps of employment 3 months or more must be addressed/added to the profile – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.
Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.
It isunacceptableto use the statement “See Resume” in place of entering work history. Your candidate profile will convert to your official application.
If claiming Veteran’s Preference (https://www.dms.myflorida.com/content/download/130394/809960/2017-004AdministrationofVeterans) , candidate MUST attach supporting documentation (DD214).
If claiming Right to First Interview (https://www.flrules.org/gateway/ruleno.asp?id=60L-33.004&Section=0) , candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions.
All documentation is due by the close of the vacancy announcement.
If you experience problems applying online, please call the People First Service Center at (877) 562-7287
WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!
- State Group Insurance coverage options+
Retirement plan options, including employer contributions ( www.myfrs.com )
Nine paid holidays and a Personal Holiday each year
- Annual and Sick Leave Benefits
Student Loan Forgiveness Program (Eligibility required)
- Flexible Spending Accounts
Tuition Fee Waivers (Accepted by major Florida colleges/universities)
Ongoing comprehensive training provided
Career Growth
Highly skilled, professional environment
*Maternity and Parental Leave Benefits
For a more complete list of benefits, visit www.mybenefits.myflorida.com .
We care about the success of our employees.
- We care about the success of our clients.
We are always improving our technology, our tools, our customer’s experiences, and ourselves.
A rewarding experience for reliable, compassionate, and professional employees.
LEAVE INFORMATION: SMS/SES
- Annual Leave - Employees in Senior Management Service and Selected Exempt Service positions are credited with 176 hours of annual leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of the initial appointment.
Sick Leave - Employees in Senior Management Service and Selected Exempt Service positions shall be credited with 104 hours of sick leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of initial appointment.
BACKGROUND SCREENING REQUIREMENT
SPECIAL REQUIREMENTS:
You will be required to provide your Social Security Number to conduct required verifications.
Selective Services System (SSS)
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire. For more information, please visit the Social Security website (http://www.sss.gov/) .
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Location:
TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32302 TALLAHASSEE, FL, US, 32303 TALLAHASSEE, FL, US, 32304 TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32308 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32310 TALLAHASSEE, FL, US, 32311 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32316 TALLAHASSEE, FL, US, 32317 TALLAHASSEE, FL, US, 32399
Nearest Major Market:Tallahassee