ADMINISTRATIVE ASSISTANT III - 37001682

Date: Feb 26, 2025

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Requisition No: 847822

Agency: Environmental Protection

Working Title: ADMINISTRATIVE ASSISTANT III - 37001682

Pay Plan: Career Service

Position Number: 37001682

Salary: $39,320.81 to $42,745 based on education and experience

Posting Closing Date: 03/12/2025

Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)

ANTICIPATED VACANCY

Administrative Assistant III

State of Florida

Department of Environmental Protection

Division of State Lands

Open Competitive

Our Organization and Mission :

The Florida Department of Environmental Protection (DEP) is the state’s lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to create strong community partnerships, safeguard Florida’s natural resources and enhance its ecosystem.

The Work You Will Do:

The Division of State Lands, as Florida’s lead agency for environmental management and stewardship, serves as staff to the Board of Trustees of the Internal Improvement Trust Fund (Governor and Cabinet). As such, the division’s role goes far beyond just acquiring lands for protection. It provides oversight for the management of activities on more than 12 million acres of public lands including lakes, rivers and islands. These public lands help ensure all Florida’s residents and visitors can truly appreciate the state’s unique landscapes.

The Difference You Will Make:

This position is located in the Office of the Director, reporting to the Director of State Lands. The Office of the Director responsibly balances the following segments:

The Governor and Cabinet

The Division of State Lands serves as staff to the Board of Trustees and is the clearinghouse for all cabinet agenda items for presentation to the Governor and Cabinet, which includes the Attorney General, Chief Financial Officer and Commissioner of Agriculture and Consumer Services, sitting as the Board of Trustees of the Internal Improvement Trust Fund.

The Citizens of Visitors to Florida

These clients expect that the Division will reasonably, respectfully, and responsibly implement Florida’s laws and regulations. Services provided on behalf of these clients include:

• Granting and administering leases and easements for Board of Trustee’s-owned lands • Providing land title and boundary information • Providing the public with information about selling land to the State of Florida • Providing the public with information about buying land from the State of Florida

Other Public Entities

• Granting and administering leases and easements for Board of Trustee’s-owned lands

• Administering land management plans and land use plans for public entities leasing state-owned lands

• Providing real estate services and project analysis

• Providing land appraisal or comparable sales analysis to State Agencies

  How You Will Grow:

  DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.

  Where You Will Work:

  Tallahassee-Tallahassee, Florida’s Capital City, lined with rolling hills, oak trees, and canopied roads combines old world charm with a modern pace of life. Home to two major universities as well as state government, Tallahassee is a mid-sized city in the heart of Florida’s Big Bend. Tallahassee is a highly desirable location for both those seeking their first job or those ready to enter the next exciting chapter in their career.

  The Benefits of Working for the State of Florida :

  Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;

• Nine paid holidays and one Personal Holiday each year;

• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;

• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com );

• Flexible Spending Accounts;

• Tuition waivers;

• And more!

  For a more complete list of benefits, visit www.mybenefits.myflorida.com .

  Pay:

  $39,320.81 to $42,745 based on education and experience

  Your Specific Responsibilities:

  This position serves as confidential personal assistant to the Division Director and Deputy Director of State Lands.

  This position is responsible for the following:

  Ensures that all deadlines for correspondence and assignments are met by organizing and tracking; ensures that the resulting work product is accurate and consistent with Director’s objectives.

  Maintains senior staff’s calendars and daily schedules; to include planning for meetings, conferences and travel arrangements.

  Coordinates the preparation of the Division's Management Team Meeting agenda; serves as recording secretary and distributes minutes/notes for Division Management Team Meetings.

  Reviews all correspondence for the Director's Office and reviews and edits the responses on behalf of Director’s Office prepared by division staff.

  Tracks and prepares or coordinates preparation of responses to requests for information. Directs, coordinates and prepares public records requests for the Division. Directs, coordinates and prepares dated correspondence management and the coordination of public records requests. Tracking of deadlines for other correspondence and for public records requests.

  Coordinates document flow for Director’s Office, elevating urgent items to senior staff when appropriate.

  Drafts and/or prepares reports, technical and administrative, for senior staff.

  Researches information at the request of senior staff in preparation for meetings or response to correspondence.

  Reviews incoming telephone calls for senior staff and makes determination of where calls should be routed for the most effective and efficient response.

  Responsible for coordinating the logistics for the Annual Public Land Acquisition and Management (PLAM) Partnership Conference which is hosted by the division. Ensures that all objectives and deadlines are met for successful event.

  Serves as Training Liaison for the Division.

  Assists with confidential HR functions as needed.

  Performs other duties as assigned.

  Required Knowledge, Skills and Abilities:

  Knowledge of:basic management principles and practices; the methods of data collection and analysis; administrative principles and practices; office procedures and practices; the rules of grammar and punctuation.Skilled in: operating a computer; the use of Microsoft Office Suite software (Excel, Word, PowerPoint) with proficiency in Outlook calendar scheduling.Ability to:determine work priorities, assign work and ensure proper completion of work assignments; communicate effectively both verbally and in writing; establish and maintain effective working relationships with others; understand and apply applicable rules, regulations, policies and procedures; organize data into logical format for presentation in reports, documents and other materials; collect, evaluate and analyze data to develop alternative recommendations, solve problems, document work and other activities relating to the improvement of operational and management practices; conduct fact-finding research; exercise sound independent judgment; work independently; solve problems and make decisions; plan, organize and coordinate work assignments; demonstrate teamwork; maintain a valid driver’s license, successfully complete a background and fingerprint check.

  Other Requirements:

• Valid Driver’s License.

• Incumbent of this position, in accordance with sections 110.1127 and 435.04, F.S. and DEP directive 422 (Background Investigation), is required to successfully complete a background and fingerprint check.

  Contact Information:

  Brenda Stubbs

  Brenda.Stubbs@FloridaDEP.gov

  DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses:

  HR_VeteransPreference@dep.state.fl.us

  HR_ER@dep.state.fl.us

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.

Location:

TALLAHASSEE, FL, US, 32399

Nearest Major Market:Tallahassee