ADMINISTRATIVE ASSISTANT I - 22011853

Date: Jan 17, 2025

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Requisition No: 844952

Agency: State Courts System

Working Title: ADMINISTRATIVE ASSISTANT I - 22011853

Pay Plan: State Courts System

Position Number: 22011853

Salary: $36,575.59 Annually

Posting Closing Date: 01/27/2025

Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)

Position Title

Administrative Assistant I

Job Location

Office of the State Courts Administrator, Office of Court Services, 500 South Duval Street, Tallahassee, Florida

Salary Range

$36,575.59 Annually

Job Description

For additional information about this job please contact Ellie Westbrook or Lisa Bell by phone at 850-922-5107.

This is responsible work performing administrative, organizational, accounting, and fiscal duties to assist in managing the daily business and support operations of the Court Interpreter Certification and Regulation Program (CICRP). Work is performed under limited supervision.

Prepares travel reimbursement requests and assists with maintaining inventory of property.

Drafts correspondence, prepares reports, creates form templates, assists with making travel and meeting arrangements, and maintains a comprehensive filing system.

Processes all initial requests concerning training, testing, and registration or designation renewals.

Collects and inputs data for statistical reports, maintains automated office systems and databases, and provides information to court personnel and the public.

Working relationships are established with judges, State Courts System personnel, state and local government staff, vendors, and the public.

Deals with confidential and sensitive data and issues, and must use independent judgment and discretion.

In-state travel may be required to serve as a test proctor and/or provide administrative support at orientation workshops or exam administrations.

Education and Training Guidelines

Bachelor’s degree.

One year of work experience in business administration, office skills, or a related field.

Additional relevant experience may substitute for the recommended educational level on a year-for-year basis.

Additional relevant education may substitute for the recommended experience on a year-for-year basis, excluding supervisory experience.

Competencies

Knowledge of and ability to use correct English, grammar, spelling, and punctuation.

Knowledge of and ability to perform basic mathematical operations, bookkeeping, and simple statistics.

Ability to plan and prepare budgets, reports, correspondence, and charts in a variety of formats.

Ability to proofread and edit correspondence and reports.

Ability to use a personal computer and word processing applications such as Word and spreadsheets.

Ability to organize work, establish priorities, and meet deadlines.

Ability to organize and/or automate office procedures and maintain an effective filing system.

Ability to manage multiple assignments including long- and short-range projects.

Ability to communicate clearly and effectively.

Ability to deal tactfully with the public.

Ability to use independent judgment and discretion concerning confidential information.

Ability to plan, organize, and complete special assignments with general supervision.

Special Comments

The successful candidate must be able to multi-task and work in a quick-paced environment, providing daily support operations to a statewide Court Interpreter Certification and Regulation Program.

Telephone and e-mail etiquette are a priority.

Must be self-directed and able to support a four-person professional staff.

Database experience a plus.

The Florida State Courts System offers a comprehensive selection of State of Florida employee benefits: membership in the Florida Retirement System, optional enrollment in a subsidized Health insurance plan, optional enrollment in Life, Dental, and Disability insurance plans, and paid term life insurance.

The Florida State Courts System is a criminal justice agency. The successful applicant will be fingerprinted for the purpose of conducting a criminal history record check. Employment in this position is contingent upon a satisfactory criminal background check.

In accordance with Section 110.205(2)(c), Florida Statutes, positions with the Florida State Courts System (judicial branch) are not covered under the Career Service System.

How to Apply

Submit a current and complete online State Employment Profile Application through the People First State of Florida Jobs website, view the State Courts System page athttps://jobs.myflorida.com/.

For additional information about this job please contact Ellie Westbrook or Lisa Bell by phone at 850-922-5107.

An application must be submitted for the position listing the appropriate class title and position number for which you are applying. Your application must be received by 11:59 p.m. on the closing date. When using the People First State of Florida Jobs website to apply and assistance is needed with using the system, contact the People First Service Center by phone at 1-866-663-4735.

The successful applicant will be subject to a criminal background check.

We are an equal opportunity employer. We do not discriminate on the basis of race, color, ethnicity, sex or gender, religion or creed, national origin, age, marital status, genetic, disability, or political opinions or affiliations.

We hire only U.S. citizens and lawfully authorized alien workers.

If you need an accommodation to participate in the application or selection process, please call the contact person at the contact information indicated for each respective position.

Persons using a TTY or TDD may call the contact person through the FLORIDA RELAY SERVICE: Voice is 1-800-955-8770, TDD is 1-800-955-8771, NATIONAL RELAY SERVICE is 711.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Location:

TALLAHASSEE, FL, US, 32399

Nearest Major Market:Tallahassee