Specialized Pavement Marking, Inc.

Administrative Assistant Job Ad

Title: Administrative Assistant

FLSA: Non-Exempt

Wage: Starting at $19 per hour

Onsite Position

Are you a high-energy, detail-oriented professional who thrives in a fast-paced environment? Do you love juggling multiple priorities while keeping things organized and running smoothly? If so, we have the perfect opportunity for you!

We are looking for a dynamic Administrative Assistant to join our team! In this role, you'll be the go-to person for customer inquiries, project documentation, and administrative support, ensuring that daily operations stay on track. If you excel at multitasking, problem-solving, and providing top-notch customer service while balancing project responsibilities, we want to hear from you!

What You'll Do:

· Perform general office duties such as answering phones, ordering supplies, and maintaining a professional workspace

· Be the first point of contact for customer inquiries, providing exceptional service and quick problem resolution

· Schedule and coordinate meetings, appointments, and project timelines, ensuring nothing falls through the cracks

· Prepare and distribute internal and external communications, including emails, memos, and reports

· Monitor and track project progress to ensure deadlines are met, escalating issues when necessary

· Support billing, invoicing, and payment tracking for projects

· Assist with special projects and other tasks as assigned by management

What You Bring to the Team:

· Strong customer service and interpersonal skills

· Excellent verbal and written communication abilities

· Highly organized with attention to detail and the ability to prioritize tasks effectively

· Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook

· Ability to handle multiple tasks in a fast-paced environment

· Strong critical thinking and problem-solving skills

· Knowledge of construction software or ERP systems preferred

· Dependable, team-oriented, and adaptable to changing priorities

Education & Requirements:

· High school diploma or equivalent required

· Associate degree in Business Administration or a related field preferred

· Valid driver's license and a good driving record

· Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Work Environment & Physical Requirements:

· On-site position -- this role is not eligible for remote work

· May be exposed to various environments, including manufacturing, warehousing, or non-traditional office settings

· Ability to sit or stand for extended periods and occasionally lift office supplies (up to 15 lbs.)

Why Join Us?

· Be part of a growing company with multi-state operations

· Work in a high-energy, collaborative environment

· Gain exposure to diverse office functions and career growth opportunities

Disclaimer: The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees assigned to this position.

Specialized Pavement Marking LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic prot