Overlook Foundation Business Operations Associate

Reports to: Manager, Operations and Reporting

Objective: To provide administrative support for business operations functional areas, direct mail, and annual external grants process.

Responsibilities:

Operations Administration:

• Answer and redirect all calls to the foundation’s main phone line

• Greet foundation guests, and handle incoming mail and packages

• File gift donation paperwork/batches

• Produce monthly parking passes

• Manage office supplies inventory

• Oversee general facility maintenance work orders

• Undertake special projects and assignments as needed

• Assist with preparing direct mailings to donors in house

• Produce donor tribute cards for memorial and honorary gifts

• Manage donor birthday card program

• Provide administrative support to chief philanthropy officer

• Ensure confidentiality of all donor/patient information

Annual external grant process:

With the director of institutional donors, manage review and distribution of incoming community grant requests

• Develop grant proposal checklist

• Prepare and distribute grant packet using ShareFile

• Analyze grant requests to ensure completeness

• Create scorecard and prioritization matrix to help grants committee members evaluate grant requests

• Manage all external community grants communications

With the grants committee chair, schedule and facilitate committee meetings via Microsoft Teams

• Prepare agendas, including amount of grant proceeds for distribution

• Take minutes, maintain list of approved and declined grant applications

• Write report for the chair to present to the foundation board for voting on approval of grant proposals

Qualifications:

• Excellent communication, analytical, and organizational skills

• Ability to work both independently and collaboratively with 13-member team

• Microsoft Office Suite (Word, Excel, PowerPoint) expertise

• Strong team player with exceptionally positive attitude

• Ability to prioritize and reprioritize work on a daily, weekly, monthly basis

Education: BS/BA degree preferred, High School Degree required

ABOUT US

At Atlantic Health System, our promise to our communities is; Anyone who enters one of our facilities, will receive the highest quality care delivered at the right time, at the right place, and at the right cost. This commitment is also echoed in the respect, development and opportunities we give to our more than 20,000 team members. Headquartered in Morristown, New Jersey, we are one of the leading non-profit health care systems in the nation. Our facilities and sites of care include:

• Morristown Medical Center, Morristown, NJ

• Overlook Medical Center, Summit, NJ

• Newton Medical Center, Newton, NJ

• Chilton Medical Center, Pompton Plains, NJ

• Hackettstown Medical Center, Hackettstown, NJ

• Goryeb Children's Hospital, Morristown, NJ

• CentraState Healthcare System, Freehold, NJ

• Atlantic Home Care and Hospice

• Atlantic Mobile Health

• Atlantic Rehabilitation

We also have more than 900 community-based healthcare providers affiliated through Atlantic Medical Group. Atlantic Accountable Care Organization is one of the largest ACOs in the nation, and we are a member of AllSpire Health Partners.

We have received awards and recognition for the services we have provided to our patients, team members and communities. Below are just a few of our accolades:

• 100 Best Companies to Work For ® and FORTUNE® magazine for 15 years

• Best Places to Work in Healthcare - Modern Healthcare

• 150 Top Places to work in Healthcare - Becker's Healthcare

• 100 Accountable Care Organizations to Know - Becker's Hospital Review

• Best Employers for Workers over 50 - AARP

• Gold-Level "Well Workplace": Wellness Council of America (WELCOA)

• One of the 100 Best Workplaces for “Millennials” Great Place to Work® and FORTUNE® magazine

• One of the 20 Best Workplaces in Health Care: Great Place to Work® and FORTUNE® magazine

• Official Health Care Partner of the New York Jets

• NJ Sustainable Business

Named one of America's 50 Best Hospitals by Healthgrades, a World’s Best Hospital by Newsweek and recognized as a Best Regional Hospital in the NY Metro area by U.S. News & World Report.

Our Atlantic Neuroscience Institute is the region’s leader in neuroscience care. A hub for the New Jersey Stroke Network, we offer a broad range of advanced neurological, neurosurgical and neurodiagnostic services. We are also certified as a Level IV Epilepsy Center and home to the Gerald J. Glasser Brain Tumor Center, where more brain tumor surgeries are performed than anywhere else in New Jersey. Our CyberKnife® program is the largest and most experienced in the state. We also have a satellite emergency department in Union, NJ, which treats about 40,000 emergency cases each year.

Committed to providing exceptional care, Overlook Medical Center has achieved the prestigious Magnet® recognition. This designation from the American Nurses Credentialing Center is the highest national honor for nursing excellence. What’s more, Overlook Medical Center has advanced certification from The Joint Commission for perinatal care and is designated an Advanced Comprehensive Stroke Center. Additional Joint Commission-certified services include behavioral health care, spine surgery, wound care, and primary care medical home (PCMH).

EEO STATEMENT

Atlantic Health System, Inc. is an equal employment opportunity employer and federal contractor or subcontractor and therefore abides by applicable laws to protect applicants and employees from discrimination in hiring, promotion, discharge, pay, fringe benefits, job training, classification, referral, and other aspects of employment, on the basis of race, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, citizenship status, disability, age, genetics, or veteran status.