Senior Purchasing Assistant / Purchasing Administrator I

Vacancy No VN571

Employee Type Full-time

Location City Summerville/Remote

Education Level Bachelor's Degree

Experience Level 2 years

Job Details

ATI builds and manages collaborations that conducts research and development of new technologies to solve our nation’s most pressing challenges. Our collaborations are custom-built teams of organizations from industry and academia that develop novel technologies for the federal government. Traditionally, these processes are complicated and burdensome. That’s where ATI comes in. We simplify and streamline processes to make it all work. When you work at ATI, you become a part of something larger than yourself. Our collective work – no matter what department or division you work in – ultimately enables the warfighter, saves lives, and diversifies the industrial base. At our core, ATI is a service organization. We are in service to others; it’s what we do, and it’s who we are.

This position offers a hybrid schedule (in-office & remote/work from home) or an onsite schedule and flexible hours. Candidates will need to reside near Charleston, SC to ensure work site flexibility.

Apply at ATI.ORG; we only accept applications submitted through our applicant tracking system.

**The grade, title and salary for this position will be determined once an assessment is completed on the selected candidates education, experience, and skills (level assigned will be as either a Senior Purchasing Assistant or Purchasing Administrator I).

Position Description:

Purchasing Administrators help manage the buying of goods and services for organizations. The work includes coordinating with personnel from other departments to understand the procurement requirements to enable sourcing suppliers of goods and services.

Essential Functions

Responsible for procurement of goods and services for the company which includes; but not limited to, sourcing vendors, negotiating costs and terms, reviewing terms/conditions, contracts, and end user license agreements (EULA) in order to mitigate risks for the company. Must obtain, utilize and reconcile company purchasing card.

• Establishing vendor relationships and seeking new vendors;

• Vendor management and setup

• Software, hardware, facilities: hotel, venue, catering for external customers & ATI, furniture as well as utilities purchases

• New, maintenance & expiration of services

• Assists employees and programs with items such as: office supplies, apparel, subscriptions, conferences.

Follows the ATI management of the requisition process, and generally act as controllers to ensure adherence with the direction of this policy.

• Follow all regulations and requirements (FAR, security, etc.)

• Electronic filing, retention, and destruction

• Invoice review and processing

• Corporate bank card reconciliation

• Database management

• Review/approve purchasing files

• Reconcile open commitments on purchase orders; for pricing, delivery dates, unit of measure, quantity, exceptions, and responds to/resolves any discrepancies according to established guidelines.

Establish and maintain high-level customer service with internal and external customers.

Ability to multi-task and organize and prioritize deadlines accordingly

Able to meet deadlines and follow clear instructions

Supports Contractual and Financial audits

Additional Responsibilities

Completes special projects as required.

Qualifications

Bachelor’s Degree + 2 years related or relevant experience, Associates Degree & 4 years or High School and 8+ years.

Knowledge and experience of Procurement / purchasing experience is desired

Intermediate computer and software skills (MS Office Suite) required

Excellent communication and interpersonal skills

Highly self-motivated and directed

Experience working as a member of a team of people engaged in tasks requiring teamwork and performance to schedules

This position will need the ability to access US only data systems – US Citizenship is required.

This position is subject to a background check that includes a review of credit and criminal records. In reviewing an applicant’s criminal history, the company will consider prior criminal convictions that have a relationship to the job duties and responsibilities of the position. The company considers the nature of the crime, the time that has elapsed since the crime and the job duties for the position at issue in making an individualized determination. Individuals may be excluded when the company determines, based on the above factors, that hiring, transferring or promoting the applicant would pose an unreasonable risk to the business, its employees or its customers and vendors.

This position comes in contact with confidential information, including personally identifiable information and/or other sensitive proprietary information, as such ATI will conduct more frequent background checks and create and/or obtain consumer and/or investigative consumer reports from a consumer reporting agency for employment-related purposes.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Regular physical activity to include walking, bending, stooping, reaching, standing and prolonged sitting.

Ability to speak, read, hear, and write, with or without reasonable accommodation.

Ability to use phone and computer systems, copier, fax, and other office equipment.

Must be able to occasionally move/lift up to 25 pounds with or without reasonable accommodation.

Work Environment

This position is located in an air-conditioned, environmentally controlled atmosphere. Noise level in the work environment is usually moderate and the distraction level in the work environment is often heavy.

ATI is an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individual with Disabilities.

ATI complies with the Pay Transparency Nondiscrimination provision mandated by Executive Order 13665.

Apply at ATI.ORG; we only accept applications submitted through our applicant tracking system. If you require accommodations to complete this application, please contact Human Resources at (843) 760-4350 or email hr@ati.org.

Benefits ATI has been named "Best Places to Work in SC" from 2017 - 2024.

This is a full-time opportunity with benefits

ATI provides Medical, Dental and Vision Plan options

Flexible Spending Accounts, including health and dependent care accounts

403B Retirement Savings plan with a very competitive company contribution

Personal time-off (pre-loaded & accrued) plus 12 paid holiday-days

Life Insurance paid by ATI

Paid Parental Leave

Short-Term & Long-Term Disability Coverage paid by ATI

Employee Assistance Program

Tuition Reimbursement Program

Flexible work schedules

ATI's standard business hours are Monday-Friday, between 8 AM - 5 PM.