Facilities and Administrative Manager

Vacancy No VN578

Employee Type Full-time

Location City Summerville

Education Level Bachelor's Degree

Experience Level 5 years

Job Details

ATI builds and manages collaborations that conducts research and development of new technologies to solve our nation’s most pressing challenges. Our collaborations are custom-built teams of organizations from industry and academia that develop novel technologies for the federal government. Traditionally, these processes are complicated and burdensome. That’s where ATI comes in. We simplify and streamline processes to make it all work. When you work at ATI, you become a part of something larger than yourself. Our collective work – no matter what department or division you work in – ultimately enables the warfighter, saves lives, and diversifies the industrial base. At our core, ATI is a service organization. We are in service to others; it’s what we do, and it’s who we are.

Apply at ATI.ORG; we only accept applications submitted through our applicant tracking system.

This position offers a hybrid schedule (in-office & remote/work from home) or an onsite schedule and flexible hours. Candidates will need to reside near Charleston, SC to ensure work site flexibility.

Position Description

ATI is looking for a Facilities & Administrative Manager to oversee and manage the day-to-day operations across the company. The Facilities & Administrative Manager will offer fresh perspective and new ideas to improve functional processes that impact operational efficiency and effectiveness. The Facilities & Administrative Manager will lead the efforts of cross-functional teams comprised of representatives from divisions and departments throughout the company to complete a wide range of operational, administrative and business tasks.

Essential Functions

• Serves as the administrative functional expert and develops processes and provides input to inform company policy.

• Oversees the Emergency Management function to ensure the safety and security of all corporate locations by establishing and maintaining processes and systems to effectively alert employees to emergencies or other items of immediate interest. Also implements systems and processes to provide for a safer environment at each facility and manage these on a continuing basis.

• Supervises personnel in the execution of their daily activities providing feedback on and evaluation of their performance on a routine basis.

• Works in close collaboration with all division and department support staff across the company to develop and implement consistent, standardized processes and procedures to enhance organizational efficiency.

• Provides training to administrative functional employees on business operations processes.

• Oversees organizational name change process, seating assignments and personnel locater.

• Oversees the distribution and management of organizational clothing.

• Maintains the Administrative Procedures Manual.

• Oversees the corporate receptionist. Responsible for answering and directing external phone calls.

• Oversees the facilities, shipping and receiving functions to ensure organizational efficiency.

• Serves as the liaison between ATI Facilities and the landlords of leased ATI spaces.

• Oversees the creation and distribution/re-assignment of all key and furniture inventory.

• Manages all facilities requirements for all corporate locations to include lease negotiations, office moves, equipping and supplying each location.

• Responsible for land management activities in accordance with the terms of the Purchase and Sales Agreement.

• Oversees Conference Center and Meeting Room scheduling. Responsible for the configuration and maintenance of the scheduling software.

• Responsible for appropriate property disposal in coordination with the Contracts and Accounting and Finance Departments.

• Develops, revises and maintains new policies, procedures and internal management systems that streamline day-to-day operations and increase organizational effectiveness.

• Diagnoses and develops, in collaboration with supervisor, corrective action plans in response to operational issues that arise. Coordinates efforts with supervisor to implement procedures to reduce the frequency of recurrence.

• Collaborates with corporate, division, and cross-functional teams to understand and align organizational needs, timelines, and key milestones.

• Ensures the smooth and adequate flow of information within the company to facilitate efficient and effective business operations.

• Participates in or observes all company integrated process team meetings to ensure stakeholder needs are represented and action plans/results shared, as necessary.

Additional Responsibilities

• Performs other duties as assigned.

Qualifications

• Bachelor’s degree with a minimum of five years of relevant work experience in an office environment or Master’s degree with 3 years of relevant work experience.

• Demonstrated ability to handle confidential and sensitive information.

• Demonstrated, advanced skills in organization, customer service and general office duties required.

• Strong computer skills including MS Office Suite: Word, PowerPoint, Excel, Outlook and the MS Windows environment.

• Exceptional oral and written communication skills required.

• Ability to work effectively under pressure is required.

• Previous experience supporting executives.

• Able to produce presentation materials with specific attention to business writing, detailed editing and formatting; quality of work does not require multiple levels of review.

• Demonstrated ability to take initiative and pursue process improvements.

• This position will need the ability to access US only data systems – US Citizenship is required and/or must be able to obtain and maintain a DOD security clearance (for certain projects/programs).

• This position is subject to a background check that includes a review of criminal records. In reviewing an applicant’s criminal history, the company will consider prior criminal convictions that have a relationship to the job duties and responsibilities of the position. The company considers the nature of the crime, the time that has elapsed since the crime and the job duties for the position at issue in making an individualized determination. Individuals may be excluded when the company determines, based on the above factors, that hiring, transferring or promoting the applicant would pose an unreasonable risk to the business, its employees or its customers and vendors.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Regular physical activity to include walking, bending, stooping, reaching, standing and prolonged sitting.

Ability to speak, read, hear, and write, with or without reasonable accommodation.

Ability to use phone and computer systems, copier, fax, and other office equipment.

Must be able to occasionally move/lift up to 25 pounds with or without reasonable accommodation.

Work Environment

This position is located in an air-conditioned, environmentally controlled atmosphere. Noise level in the work environment is usually moderate and the distraction level in the work environment is often heavy.

ATI is an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individual with Disabilities.

ATI complies with the Pay Transparency Nondiscrimination provision mandated by Executive Order 13665.

Apply at ATI.ORG; we only accept applications submitted through our applicant tracking system. If you require accommodations to complete this application, please contact Human Resources at (843) 760-4350 or email hr@ati.org.

Benefits ATI has been named "Best Places to Work in SC" from 2017 - 2024.

This is a full-time opportunity with benefits

ATI provides Medical, Dental and Vision Plan options

Flexible Spending Accounts, including health and dependent care accounts

403B Retirement Savings plan with a very competitive company contribution

Personal time-off (pre-loaded & accrued) plus 12 paid holiday-days

Life Insurance paid by ATI

Paid Parental Leave

Short-Term & Long-Term Disability Coverage paid by ATI

Employee Assistance Program

Tuition Reimbursement Program

Flexible work schedules

ATI's standard business hours are Monday-Friday, between 8 AM - 5 PM.