JOB REQUIREMENTS: Duties and Responsibilties of Job: Primary Responsibilities Assist all departments in multiple aspects of project coordination including: * File and store necessary design and contract documents per project. Distribute watermarked drawings to all appropriate parties using email and the ZJ Box account. * Print and process various drawing sets to support all departments. * Prepare reports, prints, and distribute drawings to the shop for new releases, revisions, and problem slips. * Maintain all file structures in Box, Bluebeam Studio, and ZJ directories. * Prepare transmittals and watermark drawings to be sent in or out for approval, checking, field-use, Notices of Change, and as-built sets. * Maintain, check, and prepare UPS or Fed-Ex shipments and records. * Enter pertinent information into Tekla Production Control and Project Management modules for all projects. * Order supplies for the Print Room and review invoices. * Scan/Print to support Estimating functions. * Prepare \"Weight Release\", update and distribute weekly. * Maintain \"On Hold\" or \"Off Hold\" duties per project using Tekla. * Transfer closed project folders and archive folders. * Document Print Machine Activity: Number of copies per month, Service calls, etc. * Utilize Tekla to combine parts in Production Control with material in inventory. * Prepare accurate, organized, and concise scope directives and request for quotes for subcontractors and suppliers to compile accurate pricing prior to bid submittal. * CNC File Processing Support - CNC/CAM file conversion and processing. * Procuring job inventory and materials, including quotes & coordination. * Request for Information (RFI)/Submittal management - including logging, filing, distribution, and follow up. * Change Order review and take-off. * Assist in processing, production control, print room, and purchasing departments as needed. * Monitoring and supporting engineering, fabrication, and subcontractor delivery deadlines. * Manages administrative aspects of contracts (change orders, billing, insurance) by working closely with administrative staff, designers, and project managers. * Performs special projects and completes all other duties as assigned or requested for the general support of the organization. Minimum Qualifications * High School diploma or equivalent education. * Ability to work in a team environment. * Ability to identify and resolve contract document conflicts and errors. * Excellent time management skills with high attention to detail and ability to coordinate multiple projects. * Proficient communication and interpersonal skills with the ability to communicate effectively with all levels of the organization, as well as with customers and vendors. * Strong analytical and problem-solving skills with great attention to detail. * Proficient with Microsoft Office Suite (Word, Excel, and Outlook). * Bluebeam and Bluebeam Studio experience is a plus. * Tekla Powerfab or other ERP software experience is a plus. * Familiar with reading structural drawings and construction documents. Applications submitted without a resume will not be considered. Get job alerts by email. Sign up now! Join Our Talent Network! Job Snapshot Employee Type Full-Time Location Stoughton, WI (Onsite) Job Type Other Experience Not Specified Date Posted 01/20/2025 ***** APPLICATION INSTRUCTIONS: Apply Online: https://www.aplitrak.com/?adid=YmJnZW5lcmljLjQ0MDA2Ljg3NzBAaGVpY29jb21wLmFwbGl0cmFrLmNvbQ