Required Qualifications (as evidenced by an attached resume):

Bachelor's degree (foreign equivalent or higher). Three (3) years of full-time direct work experience in project and/or program coordination, including project definition, organization, kickoff, communication management including planning, scheduling, executing and monitoring and control, and closure; or Two (2) years of full-time direct, work experience in project and/or program coordination with a project management certification; or a degree in program and/or project management. Two [2] years of full-time experience in data collection, management, and reporting.

Preferred Qualifications:

Bachelor's degree (foreign equivalent or higher) in relevant scientific or engineering field. Two [2] additional years of full-time experience in project and/or program coordination, including project definition, organization, kickoff, and management. Experience in supporting product development focused on scientific and/or engineering-based innovation. Project management certification or related training. Experience with the innovation ecosystem, including large, medium, small, and/or startup businesses. Experience supporting partnerships between research institutions and industry. Experience in working with research institution faculty and students. Experience with contracts, licensing, sponsored research agreements, as well as associated processes. Familiarity with supporting grant proposals. Highly proficient, professional experience in word processing, spreadsheets, and presentations (Microsoft Word, Excel, PowerPoint), electronic messaging and internet applications (Google G Suite, other), and database systems.

Brief Description of Duties:

The role is part of the Economic Development (Econ Dev) team and reports to the Associate Director, Program and Project Management (AD). Econ Dev is responsible for maximizing Stony Brook University's (SBU's) economic impact through science- and engineering-based research and innovation partnerships with faculty, students, and industry. Econ Dev includes two NY State Centers of Excellence (COE) one in energy and one in wireless and information technologies, one NY State Center of Advanced Technology (CAT) in integrated electric energy systems, Intellectual Property Partners (SBU's technology transfer office), six new venture incubator programs, Long Island's NIST and NY State sponsored Manufacturing Extension Program (MEP/MTRC), a Small Business Development Center (SBDC), and the Strategic Partnership for Industrial Resurgence (SPIR) program. In addition, Econ Dev has a variety of innovation and entrepreneurship programs for faculty and students and works with many other SBU offices, centers and programs.

In its boldest and most successful implementation, SBU will be a true partner with companies in bringing a broad portfolio of science-driven innovation to market and public benefit in the form of new products and services. Overall program success will be measured by the implementation of the program strategic plan, the scale and quality of industry partnerships, and increased funding through successful proposals to federal, state, industry, and other sources. To this end, the Project Coordinator (PC) is responsible for coordinating the program as well as maintaining and managing a portfolio of collaborations of joint faculty - industry partnerships and commercially-relevant research and development projects. In addition, the PC will support all requirements of program sponsors.

The Project Coordinator will be a highly motivated self-starter with a record and bias for strong, measurable results. They will have excellent written and verbal communication skills, as well as strong interpersonal skills and professional maturity. Essential for this role is the adeptness to work independently as well as part of a team with a collaborative approach to problem solving. There are two fundamental components to the role: 1) support project and project portfolio management and 2) support program management. Across these areas of responsibility, industry partnerships are central and critical.

Under the guidance of the AD and in support of each program's Center Director (CD) execute the following duties:

Projects; include, but are not limited to, funded projects, grant proposals, events, and workforce development and education, outreach, and partner initiatives.

Project Coordination:

Overall support of the primary project management components for assigned projects across OVPR and Economic Development (Econ Dev) units: Work Plan, Deliverables, Schedule, Resource Management, Budgets, Standing Meeting. Work with project leadership and team, including company clients, to ensure good practice across all of them.

With the project team, including company clients, ensure a detailed work plan is created and actively utilized for every project. Keep the work plan current. Track progress, identifying issues and risks, taking appropriate actions towards resolution, and required adjustments to the work plan.

Review and process workflow required by projects, proposals, awards, and budgets, including but not limited to tracking and supporting spending.

Support projects proactively, ensuring projects stay on track and all issues are identified and assigned an owner with a due date.

Ensure a standing project meeting is held to support strong project management and performance.

Effectively engage and utilize project management software.

Ensure a project postmortem is conducted to assess and document performance, and then update all relevant systems.

Request and obtain project status/progress updates from appropriate sources (e.g., PI, industry partner, managing director).

Engage as a team member on routine and ad-hoc project tasks (e.g., letters of support).

Data & Reporting:

Enter project data into all relevant systems on a timely basis to ensure accuracy in frequent reporting.

Provide project summary data as required for Program Advisory Board Meetings, Econ Dev project business development efforts, Econ Dev annual planning process, Econ Dev budget process, compliance and reporting, and other purposes.

Assist in building synergies across OVPR and Econ Dev units and programs by supporting project comparison with data and information summaries, looking for ways to improve and leverage for higher impact.

Process & Compliance:

Assist the Office of the Vice President for Research (OVPR) and Econ Dev Shared Services units (Finance, HR, Contracts, others) wherever necessary to meet project, sponsor, program, and Econ Dev requirements.

Prepare and provide data and/or summary information as required for award compliance and reporting.

Process and input proposals and related budgets and submit them to the Research Foundation Office of Sponsored Programs (i.e., MyResearch) or the Office of Procurement, following current processes and procedures.

Review accuracy of the proposals, budgets and supporting documents with University faculty, Econ Dev program and/or center personnel, or industry partners.

Interact and engage with faculty, OVPR and Econ Dev personnel, industry partners, University administration and others on all facets proposal, award, and initiative preparation, processing and administration.

Adhere to OVPR and Econ Dev high service level response times.

Build and maintain lessons learned and best practices and take action accordingly.

Assist in all relevant practice improvement initiatives.

Assist in defining and implementing metrics and continuously measure/track project performance.

General Support:

Support operational, planning, sponsor compliance, reporting, and administrative needs of OVPR and Econ Dev Programs and Centers, liaising with OVPR and Econ Dev project teams, program consultants and others as necessary.

Assist OVPR and Econ Dev Shared Services units (Finance, HR, Contracts, Compliance, and others) wherever necessary to meet program requirements.

Provide program summary data as required for program Advisory Board meetings, business development efforts, annual planning process, budget process, compliance and reporting, and other data and reporting requirements.

Assist in building synergies and leverage across OVPR and Econ Dev projects and programs, looking for ways to improve and achieve higher impact.

Assist individual program's leadership, including OVPR units and CDs and ADs in maintaining a "real-time/current" summary of all external outreach activities of the program, as applicable.

Assist individual program's leadership, including OVPR units and CDs and ADs in maintaining a "real-time/current" summary of all workforce development, educational and training activities for the program, as applicable.

Build and maintain lessons learned and best practices and take action accordingly

Assist in all relevant practice improvement initiatives.

* Other duties as assigned.

Special Notes:

The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research Foundation policies and procedures, sponsor guidelines and the availability of funding. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.

Due to U.S. Export Control laws and regulations, the candidate hired will need to be a U.S. citizen, lawful permanent resident, or other "protected individual" (as defined by 8 U.S.C. Sec. 1324b(a)(3).

Resume/CV and cover letter should be included with the online application.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA.

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The starting salary range (or hiring range) to be offered for this position is noted below, it represents SBU's good faith and reasonable estimate of the range of possible compensation at the time of posting.