Description

We are offering a long-term contract employment opportunity for an Administrative Assistant with AP/AR experience to join our team in Stockton, California. The primary function of this role is to provide administrative support, manage information requests, perform clerical functions, and act as a communication manager for office operations while processing AP/AR supporting the accounting department.

Responsibilities:

• Perform clerical functions such as managing office supplies, maintaining records management systems and performing basic bookkeeping work.

• Prepare and manage documents including invoices, reports, memos, letters, financial statements, and other related documents.

• Maintain accurate records of corporate documents, files, and reports.

• Handle and distribute incoming correspondence including faxes and emails appropriately.

• Respond to routing inquiries and prepare responses to correspondence.

• Maintain regular contact with maintenance staff to ensure all elements of the property are clean and all needs are attended to.

• Assist in Management Audits and maintain compliance with policies and procedures established for the property.

• Process accounts payable and accounts receivable, and assist with new vendor setup.

• Maintain and update employee, client, and customer contract databases.

• Organize and compile reports for distribution and assist management with monthly reporting.

• Responsible for maintaining the day-to-day relationships with tenant contacts.

Requirements

• Proficiency in Microsoft Excel and Microsoft Word is required

• Excellent customer service and communication skills are essential

• Familiarity with office functions and operations

• Understanding of policies, procedures, and compliance measures in an administrative context

• Experience with accounts payable (AP) and accounts receivable (AR)

• Ability to handle invoices, conduct research, and manage materials effectively

• Skill in budget processes, including planning, tracking, and auditing

• Proficiency in managing databases, scheduling tasks, and handling insurance matters

• Familiarity with "About Time" software for time tracking and management

• Ability to work with vendors, manage onboarding processes, and handle correspondence professionally

• Capability to perform ad hoc financial tasks when necessary

Please contact Robert Half at 209.225.2014 for immediate consideration.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .