Job Title

Contract Specialist I

Agency

Tarleton State University

Department

Procurement & Contracts

Proposed Minimum Salary

Commensurate

Job Location

Stephenville, Texas

Job Type

Staff

Job Description

The Contract Specialist I, under supervision, facilitates the contract administration process, including data entry into the contract management database, maintenance of paper files, routing and approvals, monitoring existing contracts. Work hours: Mon-Fri; 8 AM-5 PM or as work requirements indicate. Must be able to work remotely at the request of the University.

• Prepares scope of work, writes contracts, reviews terms and condition, and makes recommendations.

• Ensures contracts are in compliance with Federal and State laws and other policy guidelines.

• Monitors status of contract, including contract expirations, renewals, and extensions, and maintains contract files on databases.

• Communicates regularly with stakeholders to facilitate and understand desired outcomes and ensure information is correct and meets expectations.

• Assists in annual review of contract administration planned related rules and procedures. Assist in the preparation of the reports.

Essential Duties and Tasks:

65% Contract Assistance and Compliance

• Assists in preparing scope of work, contract writing, and terms and conditions review.

• Assists in monitoring the status of contracts, including expirations, renewals, and extensions.

• Assists in performing reviews to ensure compliance with applicable policies, laws, and regulations.

• Assists with finance reporting to federal and state agencies, including financial reporting, payroll and purchasing approvals, billing, reconciliations, cost transfers, cost sharing, sub-recipient monitoring, time and effort certification, new accounts setups, closeouts, and troubleshooting.

• Assists in annual review of contract administration planned related rules and procedures.

• Assists in the preparation of reports.

15% Stakeholder Communication and Coordination

• Communicates regularly with stakeholders to facilitate and understand desired outcomes; ensures information is correct and meets expectations.

• Helps provide customer service functions and answers contract questions; attends meetings to discuss tentative agreements or negotiate existing contracts.

• Assists collaboration with various departments and offices to ensure contract compliance with all laws and policies.

20% Duty Title (for the department's use)

• Remaining Percentage Can Be Determined by Department to Meet Business Needs or Can Be Incorporated into Percentages Above.

  Education and Experience: ·Bachelor’s degree in Business, Accounting, Finance or closely related field or equivalent combination of education and experience.

  Required Licenses and Certifications: ·Must be a Certified Texas Contract Manager in accordance with the State of Texas requirements or have the ability to obtain the certification within twelve (12) months of employment. Knowledge, Skills and Abilities:

• Excellent verbal and written communication, organizational, interpersonal, proofreading, and time management skills.

• Ability to prioritize and manage multiple projects and meet deadlines.

• Skills in word processing, spreadsheets, and database software.

• Customer service and problem-solving skills.

• Ability to multitask, work independently and work cooperatively with others.

  Salary:

  Commensurate with experience

  The target base annual salary is $44,000 ma y be negotiable based on funding availability and candidate experience/skillset in relation to the minimum requirements of this position. Tarleton State University offers a career filled with purpose and opportunity in addition to competitive wages. As part of the Tarleton family, the following benefits ar e also available to full time and qualifying part time employees:

  Educational Benefits

• Family Education Benefit (Tuition Scholarship) (https://www.tarleton.edu/scholarships/employees/)

• Doctoral Educational Assistance

  Employee Health, Wellness, and Financial Planning (https://www.tarleton.edu/hr/benefits/)

• Fully covered employee health insurance

• Dental insurance

• Vision insurance

• Retirement and Insurance programs

  Paid Leave (https://www.tarleton.edu/hr/benefits/)

• Paid sick leave

• Holiday pay

• Vacation

• Longevity pay

• Paid Birthday Leave

  Other

• Complimentary tickets to all A thletic and P erforming F ine A rts events

• Employee Wellness Release Time

• Staff Gym Membership Discount with Campus Recreation

• and other Tarleton Discounts

  Qualified candidates are encouraged to submit a completed application for consideration. Initial review of applications will begin immediately and continue until the position is filled.

  Application Procedure:

  During the application process applicants have one opportunity to enter the requested information, upload documents and “ Submit ” the application. Applicants will not be able to make changes or add additional documents once the application materials have been submitted via "Submit" action.

  Employment applications must include:

• Completed online application

• Cover Letter / Letter of Interest addressing qualifications

• Curriculum Vitae or Resume

• At least 3 current professional references and their full contact information

  Applications received by Tarleton State University must have all job application data entered.  Failure to provide all job application data could result in an invalid submission and a rejected application.  “See resume” is not an acceptable entry in the job application.  Incomplete applications will not be considered.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

Founded in 1899, Tarleton State University a founding member of The Texas A&M University System, has a rich history and tradition through generations that have inspired educational excellence. Tarleton maintains a commitment to transformational student experiences and career readiness supported by engaged faculty, staff, and alumni mentors. Tarleton State University is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC), earned the prestigious designation of Doctoral Universities: High Research Activity by the Carnegie Classification of Institutions of Higher Education, and is a member of the NCAA Division I, Western Athletic Conference.

Strategic Planning for the Next Decade - Tarleton Forward 2030 (https://web.tarleton.edu/tarletonforward/)

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• Employee Services (https://www.tarleton.edu/hr/index.html)

• Benefits

• University Leadership (https://web.tarleton.edu/president/)

• Research and Economic Development

• Traditions and History (https://www.tarleton.edu/traditions/index.html)

  Tarleton State University is an Equal Opportunity/ Affirmative Action/ Veterans/ Disability Employer. If you have questions about submitting your application, please contact employment@tarleton.edu .