Job Title

Administrative Associate V

Agency

Tarleton State University

Department

Global and Community Connections

Proposed Minimum Salary

Commensurate

Job Location

Stephenville, Texas

Job Type

Staff

Job Description

The Administrative Associate V in the Office of Student Global and Community Connections is a detail-oriented, proactive professional who excels in multitasking and thrives in a fast-paced environment. Under general supervision, the administrative associate provides highly advanced administrative support, record maintenance and assists with event and meeting coordination.

Position is full time, in-office, and located on the main campus in Stephenville, Texas with normal work hours of Monday to Friday from 8am to 5pm or as work requirements indicate.

Must be able to work remotely at the request of the University.

Essential Duties and Responsibilities

Administrative Support:

• Provides advanced administrative support and may maintain office schedules and appointments.

• Maintains front desk reception and visitor accommodations.

• Explains, applies, interprets, and communicates policies and procedures.

• Assists in the development of office procedures, including complex or specialized functions.

• Maintains office reference materials, including online office materials.

• May deliver, pick up, or receive documents, supplies, or materials.

• May assist management in the supervision of student workers.

• Handles complex confidential matters.

  Record Maintenance:

• Maintains a variety of fiscal, administrative, study abroad, and academic records.

• Verifies, processes, and reviews forms, reports, tables, and other documents.

• Coordinates the maintenance of files, records, office supplies, or equipment.

  Event and Meeting Coordination:

• Make arrangements for meetings, appointments, conferences, and travel.

• Assists in the planning of special events.

• May set up meetings, seminars, and other special events, including facilities, equipment, and food.

  Minimum Requirements

  Education – Highschool diploma or equivalent

  Experience – Five years related experience

Knowledge, Skills, and Abilities

Knowledge of word processing, spreadsheet, and database applications.

Ability to multitask and work cooperatively with others.

Excellent written communication, analytical, interpersonal, and organizational skills.

Ability to work in a high stress environment.

Ability to work with sensitive information and maintain confidentiality.

Ability to work independently once given a project.

Other Requirements:

Work beyond normal office hours and/or work on weekends.

Compensation & Benefits

Salary Range

Commensurate with Experience. The target base pay range is $19.23 to $22.10 per hour and may be negotiable based on funding availability and candidate experience/skillset in relation to the minimum requirements of this position. Tarleton State University offers a career filled with purpose and opportunity in addition to competitive wages. As part of the Tarleton family, the following benefits are also available to full time and qualifying part time employees:

Educational Benefits - employee perks that help enrich, grow, and foster career and professional development:

• Family Education Benefit (Tuition Scholarship) (https://www.tarleton.edu/scholarships/employees/) – scholarship opportunities for Tarleton employees, their spouses, or their dependents available after 6 months of continued full-time employment. Click the link to learn more about this incredible Texan benefit!

• Masters Educational Assistance (https://www.tarleton.edu/hr/masters-educational-assistance-eligibility-guidelines/) – is designed to invest in and assist employees further their knowledge, skills, and job effectiveness through 100% of eligible tuition and fees being paid on enrollment. Click link for additional guidelines and details!

• Doctoral Educational Assistance (https://www.tarleton.edu/hr/doctoral-edu-guidelines/) – Full-time budgeted employees at all A&M System Universities, Agencies, and System Offices are qualified for reimbursement of tuition and mandatory fees. Eligibility: This program is applicable to the pursuit of a first doctorate degree only to full-time, budgeted employees who have been in a position no less than 2 long semesters. Click the link for additional details!

Employee Health, Wellness, and Financial Planning (https://www.tarleton.edu/hr/benefits/)

• Fully covered employee health insurance

• Reimbursement of Insurance Premium Deductions! The State of Texas contributes to eligible employees’ insurance coverages as of the 1st day of the month following 60 days of employment in an eligible position. For those who elect coverage PRIOR to the first of the month after 60 days of employment, Tarleton State University will reimburse employees the State contribution towards health coverage during those first 60 days.

• Dental insurance

• Vision insurance

• Retirement and Insurance programs

Paid Leave (https://www.tarleton.edu/hr/benefits/)

Tarleton employees enjoy one of the greatest PTO packages in the area!

• Paid sick leave

• Holiday pay

• Vacation

• Longevity pay

• Paid Birthday Leave – Tarleton State University awards all leave-eligible employees paid time off for their birthday!

Other

• Complimentary tickets to all Athletic and Performing Fine Arts events!

• Tarleton Employees enjoy two complimentary general admission tickets for athletics and performing fine arts events on campus! Join Texan Nation on the bleachers or in the auditorium.

• Employee Wellness Release Time

• Staff Gym Membership Discount with Campus Recreation

• and other Tarleton Discounts

  Qualified candidates are encouraged to submit a completed application for consideration. Initial review of applications will begin immediately and continue until position is filled.

  Application Procedure:

  During the application process applicants have one opportunity to enter the requested information, upload documents and Submit the application. Applicants will not be able to make changes or add additional documents once the application materials have been submitted via "Submit" action.

  Employment applications must include:

• Completed online application

• Cover Letter / Letter of Interest addressing qualifications

• Curriculum Vitae or Resume

• At least 3 current professional references and their full contact information

  Applications received by Tarleton State University must have all job application data entered. Failure to provide all job application data could result in an invalid submission and a rejected application. “See resume” is not an acceptable entry in the job application. Incomplete applications will not be considered.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

Founded in 1899, Tarleton State University a founding member of The Texas A&M University System, has a rich history and tradition through generations that have inspired educational excellence. Tarleton maintains a commitment to transformational student experiences and career readiness supported by engaged faculty, staff, and alumni mentors. Tarleton State University is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC), earned the prestigious designation of Doctoral Universities: High Research Activity by the Carnegie Classification of Institutions of Higher Education, and is a member of the NCAA Division I, Western Athletic Conference.

Strategic Planning for the Next Decade - Tarleton Forward 2030 (https://web.tarleton.edu/tarletonforward/)

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• Employee Services (https://www.tarleton.edu/hr/index.html)

• Benefits

• University Leadership (https://web.tarleton.edu/president/)

• Research and Economic Development

• Traditions and History (https://www.tarleton.edu/traditions/index.html)

  Tarleton State University is an Equal Opportunity/ Affirmative Action/ Veterans/ Disability Employer. If you have questions about submitting your application, please contact employment@tarleton.edu .