General Manager, Red Barn Student Equestrian Center

Department of Athletics, Physical Education, and Recreation, Stanford, California, United States

New

Facilities

Post Date 2 days ago

Requisition # 105842

Welcome to Stanford’s Department of Athletics, Physical Education and Recreation (“DAPER”), the premier intercollegiate athletics program in the country. With an unparalleled record of 136 NCAA team championships, we are the proud Home of Champions. Our success isn’t just measured in trophies; it’s reflected in the passion of our nearly 900 student-athletes competing across 36 intercollegiate varsity teams. It resonates in our unwavering support for the university’s physical education, recreation, and wellness initiatives. At Stanford, we don’t just embrace excellence; we define it. We don’t just nurture champions; we create them. Our actions are guided by the core tenets of DAPER culture, “The DAPER Way,” which are: Embrace Scholar Athleticism, Pursue and Revere Excellence, Lead with Courage, and Work Cohesively.

Responsibilities:

The General Manager (GM) oversees the Red Barn Student Equestrian Center, reporting to the Executive Director. The GM will supervise the staff of grooms, facility service providers, and run the facility's day-to-day operations, including payment and record keeping of boarders. The GM is also responsible for all elements of Horse Care for the Stanford herd. Some weekends and evenings will be required.

Duties Include:

BARN FACILITY MANAGEMENT

• Inspect the facilities monthly for any operations, maintenance, janitorial, and safety issues, and facilitate corrective practices if needed.

• Act as the liaison for all operations-related service providers, including landscaping, electricians, Stanford Operations, and others, as needed.

• Develop, update, and follow maintenance schedules for facilities, including managing the agreed annual ongoing maintenance budget. Identify emergency vs. periodic maintenance and schedule with appropriate service (facilities technician, buildings and grounds, etc.).

• Assess and schedule stall repairs with internal staff or Athletics facilities (and bill for them) (with ED), managing facility repair services

• Develop and maintain/update the list of vendors

• Updated stall cards in place

• Work with ED on capital planning (scheduling and budgeting for needed long-range repairs like roof, fencing, and new footing)

• Oversee custodial management, including trash, manure, recycling, bathroom, and office

• Landscaping needs (weeding, tree pruning)

• Rodent management in buildings and arenas

• Ensure arenas are correctly watered, groomed, and maintained

• Ensure vehicle management and maintenance is completed

OFFICE AND SUPPLY MANAGEMENT

• ​​Check office voicemail and return calls. Receive and respond to email inquiries as appropriate.

• Maintain the general organization of the office and its operations.

• Order shavings and schedule unloading (including specialty safety training for staff)

• Ensure manure removal (via PSSI) happens in a timely fashion

• Vendors: out to bid annually to ensure best pricing (with ED)

• Source hay, assure constant availability, and work with Procurement to set up new payees (with ED)

• Monitor feed consumption and order feed as needed

• Order/manage other barn and office supplies (rakes, etc.)

BOARDER MANAGEMENT

• Maintain up-to-date financial, boarder, and horse records, including vaccines, boarding contracts, releases, and related administrative duties.

• Receive shot records for new boarders (FILE, Backup to ED)

• Collect and maintain payment records for monthly board payments

• Interact with Boarders as needed

• Work feed changes with Boarders, pass instructions to the Groom Coordinator, and ensure changes are followed

• Communication with resident trainers as needed

• Communicate with the Coaching staff, updating the monthly list of boarders with the Program Director (and receiving a monthly list of SRA riders)

STAFF MANAGEMENT (some Spanish language and/or willingness to learn)

• Manages Stablehands, creating, implementing, and managing daily staff, schedules, and their duties.

• Oversees Stablehand deliverables and their day-to-day care of the horses and facilities.

• Duties include direct supervision, scheduling, training, completing payroll and offering staff development.

• Act as the liaison between the Executive Director and DAPER human resources for hiring, performance management, and staff development needs.

HORSE CARE AND MANAGEMENT (STANFORD HERD)

• Oversee bi-annual vaccine administration and keep records of shots and injections

• Keep records and oversee regular shoeing

• Call vets for regular checkups

• Veterinary emergencies –primary contact

• Supply management (inventory, tack cleaning, stirrup pads)

• Horse Donation: insure vet check, stall location, tack, and feed

• Organize horses going on the walker and turnout (daily)

• Track horse care expenses vs. budget with ED

• Coordinate rehab and return to work with vets, and delegate rehab care and return to work with coaches, horse manager, etc.

Qualifications:

• Previous management experience, including supervising staff

• Excellent organizational skills

• Proficiency in (or willingness to learn) Spanish required

• A strong working knowledge of stables operations and a basic understanding of equine management are required

• Clear communication style and the ability to work with many different personality types successfully

The expected pay range for this position is $82,603 to $90,000 per annum.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

This position, along with all DAPER coaches and staff, is responsible for the integrity of Stanford’s intercollegiate athletics program and for the reputation of Stanford University. This position is responsible for ensuring that his/her involvement with Athletic Department activities maintains the integrity of the University’s reputation and does not negatively impact the relationship between the University and its faculty, staff, students and alumni. Additionally, this position must comply with University policies and procedures, NCAA and ACC rules and regulations.

Program Summary

The Red Barn will offer a variety of equestrian related services to the Stanford University community. The Red Barn facility will run as a Stanford Athletics Facility. Services will be provided in a tiered system, focused on Stanford students first, then the Stanford community (faculty, staff and alumni) and then finally its local community.

Goals:

• To maintain the model of equine excellence and historical roots entrenched in the University’s “Farm” heritage through outreach and community events and equine education programs

• To be a training facility for intercollegiate team practice, learning and competition.

• To be a premier boarding facility for Stanford students, Stanford faculty and staff, and community members alike.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting acontact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information

• Schedule: Full-time

• Job Code: 4372

• Employee Status: Regular

• Grade: G

• Requisition ID: 105842

• Work Arrangement : On Site