Events Coordinator, Cantor Arts Center

Arts, Stanford, California, United States

Marketing

Post Date Jul 09, 2024

Requisition # 103868

Events Coordinator, Cantor Arts Center

75% FTE

Stanford University is one of the world’s premier academic and research institutions, devoting tremendous intellectual and physical resources toward the betterment of humanity. As a major Silicon Valley employer, Stanford seeks people committed to excellence and to improving our world. In turn, the university is committed to supporting its employees as they develop their careers and enrich their lives. We believe Stanford’s future success will be shaped by the diverse perspectives, unique experiences, and inclusive culture of its community.

Serving the Stanford University campus, the Bay Area community, and visitors from around the world, theCantor Arts Centerprovides an outstanding cultural experience for visitors of all ages. Founded when the university opened in 1891, the historic museum was expanded and renamed in 1999 for lead donors Iris and B. Gerald Cantor. The Cantor’s collection spans 5,000 years and includes more than 40,000 works of art from around the globe. An established resource for teaching and research on campus, the Cantor offers free admission year-round.

Reporting to and supporting the Events Manager, the Events Coordinator is a 75% FTE position that plans and executes the museum’s external events for Stanford affiliated and non-Stanford affiliated clients while ensuring that the Cantor is widely accessed as a campus and community resource. Stanford affiliated clients include different departments, units, and divisions at Stanford; non-Stanford affiliated clients include area non-profit organizations, corporations, and similar entities. The Events Coordinator will also play a key role in supporting development events including but not limited to, Museums by Moonlight, Jazz at the Gates, membership Art and Coffee, exhibition openings, plus additional Cantor one-off events that may involve additional logistical expertise and collaboration across departments.

In this role you will:

• Manage accounting operations relating to events, including daily accounting procedures and reports, final monetary summaries, and/or account transfers.

• Utilize and/or maintain complex databases. May use specialized event planning software.

• Serve as a member of an events team and contribute in a wide variety of functional areas including budget allocation, event logistics, and facilities.

• Support in the design, plan, implementation, and coordination of customized events.

• Evaluate and select vendors and service providers considering stakeholder requests and requirements.

• Consult with stakeholders to determine objectives and requirements.

• Inspect event facilities to ensure they conform to event needs.

• May serve as project leader on smaller scale events, coordinating teams that plan, implement, and manage all aspects of events; may manage program elements of larger scale events.

• May inspect event facilities for maintenance, custodial and fire safety issues.

Please note that this position is hybrid on the Stanford campus, at least 2-3 days per week on site and will include some evening and weekend work.

In order to be successful, you will bring:

• Associate degree and three years of relevant experience or combination of education and relevant experience.

• Demonstrated commitment to promoting and supporting an environment of diversity and inclusion.

• Demonstrated success planning events.

• Ability to work both independently and as part of a team.

• Ability to establish priorities, manage shifting priorities, and handle time-sensitive projects with multiple deadlines.

• Demonstrated creativity, problem solving skills, initiative, judgment, and decision-making skills.

• Ability to accomplish goals through formal and informal channels, with diplomacy and tact.

• Excellent interpersonal, communication, time management, and customer service skills.

• Must be well organized and detail oriented.

• Ability to interact and successfully collaborate with a broad spectrum of contributing groups and customers.

• Knowledge of Microsoft Office suite and knowledge of cloud applications such as Google Docs and Forms.

• Knowledge of Smartsheets and AirTable a plus

Physical Requirements*

• Frequent stand/walk, sit, perform desk-based computer tasks, and use a telephone.

• Occasionally kneel/crawl, twist/bend/stoop/squat, grasp lightly/fine manipulation, and grasp forcefully, lift/carry/push/pull objects that weigh 21-40 pounds.

• Ability to obtain and maintain a California Non-commercial class license and drive during the day or night.

Don’t meet every single requirement? At Cantor and the Vice Presidency for the Arts, we are dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role but your experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyways. Let us know in your cover letter how your experience makes you a good fit for us. You may be just the right candidate for this or other roles!

The expected pay range for this position is $67,000-$80,000 per annum. The actual pay will be pro-rated based on the 75% FTE.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Why Stanford is for you:

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Ourcultureandunique perksempower you with:

• Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.

• A caring culture. We provide superb retirement plans, generous time-off, and family care resources.

• A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.

• Discovery and fun. Stroll through historic sculptures, trails, and museums.

• Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting acontact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information

• Schedule: Part-time

• Job Code: 4882

• Employee Status: Regular

• Grade: F

• Requisition ID: 103868

• Work Arrangement : Hybrid Eligible