d.school Events Manager

School of Engineering, Stanford, California, United States

Marketing

Post Date Aug 05, 2024

Requisition # 104143

Note - This is a 2 year fixed term position.

Visa sponsorship is not available for this position. Applicants must be authorized to work in the US to be considered for this position.

The School of Engineering

Stanford Engineering has been at the forefront of innovation for nearly a century, creating pivotal technologies that have transformed the worlds of information technology, communications, health care, energy, business and beyond. Our faculty and students are creative risk-takers who pursue excellence across a breadth of disciplines. Our alumni include some of the world's most successful leaders in technology and business. Our staff are critical to enabling Stanford Engineering to accomplish its mission: seeking solutions to some of the world's most urgent challenges and educating leaders who will make the world a better place through the power of engineering principles, techniques and systems.

At the Stanford d.school, we believe that every person is creative, that design can help unlock that creativity, and that it should be accessible to all. As a result, over the past 15 years d.school has become an exceptional innovation and collaboration space on campus where students and faculty from across the university come together to address problems and opportunities using design in a human-centered, multi-disciplinary, and creative way. It is a thought leader, content provider, and a beacon for design and innovation in higher education, K12 education, large corporations, small startups, and social impact focused NGOs and public sector entities.

The d.school sits within the Stanford School of Engineering, which has been at the forefront of innovation for nearly a century, creating pivotal technologies that have transformed the worlds of information technology, communications, health care, energy, business and beyond. Staff are critical to enabling Stanford Engineering to accomplish its mission: seeking solutions to some of the world's most urgent challenges and educating leaders who will make the world a better place.

We are seeking a human-centered, experienced, and creative person to join our team as our Events Manager . This role will focus on creating and executing events that fulfill the promise of our unique brand- authentic, intentional, joyous, and a little quirky.

The d.school is dedicated to reaching a broad audience through public-facing workshops and activations. This mission is spearheaded by our professional education team (d.pro), Future Foundations, and Products and Publications. d.pro, our professional education team, a newly consolidated group of offerings and talent that aims to serve professional leaders and learners beyond Stanford, is continually refreshing and innovating our offerings to ensure relevance and field-leading impact. Future Foundations serves as the research and development of the d.school by exploring the future of design. The Products & Publications team aims to create and disseminate design resources and products globally.

In this role, you will serve as the project manager for the d.school’s in-person workshops and large-scale event-based activations as well as oversee and maintain the d.school’s collective catering assets and event resources. This role interacts with a wide range of internal and external stakeholders; establishing warm, fruitful, and lasting relationships with all of them will be key to the success of the role.

The d.school is committed to welcoming and supporting a diverse community of learners, teachers, and doers. As such, people with personal or professional experience as part of communities of color and underrepresented groups are especially encouraged to apply.

In this role, you will:

• Initiate and lead meetings with stakeholders to plan scope and format of events, establish and monitor budgets, and/or review administrative procedures and event progress.

• Serve as project leader on specific events, coordinating teams that plan, implement, and manage all aspects of events such as: marketing, vendors, fan experience, ticket office, concessions, press and/or media.

• Responsible for budget planning and management, venue management and equipment and facilities management for specific events.

• Oversee development of registration strategy and logistics.

• Build and maintain relationships with internal and external partners.

• Procure and coordinate vendor services. Negotiate vendor contracts to minimize liability and risks.

• Research and provide recommendations for potential event locations, and evaluate alternatives.

• May oversee support staff, students, and contingent event staff.

Other duties as assigned.

Education & Experience (Required)

• Bachelor’s degree and three years of relevant experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities (Required)

• Demonstrated success managing event teams and planning, developing budgets, and meeting budget goals.

• Excellent project management skills, and the ability to manage complex timelines and multiple projects.

• Ability to work both independently and as part of a team.

• Excellent interpersonal, communication, time management, and customer service skills. Must be well organized and detailed oriented.

• Exceptional customer service skills with the ability to cultivate partnerships.

• Demonstrated high level of confidence in making strategic decisions, good judgment, and innovative and creative problem-solving skills.

• Knowledge of Microsoft Office suite, File Maker Pro and knowledge of cloud applications such as Google Docs and Forms.

• Ability to interact and successfully collaborate with a broad spectrum of contributing groups and customers.

Certifications and Licenses:

• Valid Non-Commercial Class California Driver’s License.

Working Conditions:

• May require some travel and working evenings and weekends.

Physical Requirements*:

• Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone.

• Occasionally kneel/crawl, twist/bend/stoop/squat, grasp lightly/fine manipulation, and grasp forcefully, lift/carry/push/pull objects that weigh 21-40 pounds.

• Ability to obtain and maintain a California Non-commercial Class license and drive day or night.

Work Standards:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,http://adminguide.stanford.edu

Pay Range:

The expected pay range for this position is $77,000 to $97,000 per annum.

Stanford University provides pay ranges representing its good faith estimate of what the university

reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Ourcultureandunique perksempower you with:

● Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.

● A caring culture. We provide superb retirement plans, generous time-off, and family care resources.

● A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.

● Discovery and fun. Stroll through historic sculptures, trails, and museums.

● Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!

How to Apply

We invite you to apply for this position by clicking on the “Apply for Job” button. To be considered, please submit a cover letter and résumé along with your online application. The cover letter should briefly describe why you believe you are a good fit for this position.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at

stanfordelr@stanford.edu. For all other inquiries, please submit acontact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information

• Schedule: Full-time

• Job Code: 4883

• Employee Status: Fixed-Term

• Grade: G

• Requisition ID: 104143

• Work Arrangement : Hybrid Eligible