Associate Director, Human Resources

Business Affairs: Financial Management Services (FMS), Redwood City, California, United States

Human Resources

Post Date Nov 11, 2024

Requisition # 104664

Why Stanford? As one of the world’s premier research institutions, Stanford University devotes tremendous resources toward the betterment of humanity. We focus on hundreds of initiatives — in everything from medicine to engineering, the environment, peace and national security — in order to create an atmosphere humming with intelligence and excitement.

This opportunity:

Financial Management Services (FMS) is a part of the Stanford University Business Affairs organization, whose vision is “to work together to make administration seamless and efficient to enable and support teaching, learning and research.” FMS consists of eight primary departments that oversee the core functions of the organization. In addition to these, FMS is responsible for financial policy oversight, quality assurance and serving as a liaison to the hospitals and the Stanford Linear Accelerator Center (SLAC).

The Business Affairs HR team seeks an experienced and talented individual to join our team as an Associate Director of Human Resources for our Financial Management Services (FMS) organization. Our ideal candidate will have a depth of HR experience in all the roles of a generalist, plus be experienced in talent management to include recruiting, performance management, high potential development and succession planning. This role will interface directly with our Senior Associate Vice President (SAVP) of Financial Management Services and her leadership team who manage the complex and decentralized business of financial administration. The primary reporting relationship for this position is to the Senior Director of HR for Business Affairs (BA), with a matrixed reporting relationship to the Manager of Finance and Administration (FMS).

Overview:

This role will serve as a strategic human resources advisor for the senior leadership team of the FMS organization. The role has it’s operational, transactional, and transformational aspects, however you will spend a great deal of your day working side by side with leaders who are working on strategic university wide initiatives. You’ll provide your input, wisdom, and insights in addressing policies,programs and processes for the organization.

Duties and Responsibilities:

• Partner with the organization's management to support initiatives by understanding the organization's objectives, issues, needs, and key success factors. Serve as the strategic human resources trusted advisor and thought partner for the senior leadership team of the FMS organization to include the SAVP and her direct reports.

• In collaboration with the FMS leadership, coordinate and deliver a portfolio of ongoing HR programs and initiatives for the organization. Consult and collaborate with the FMS leadership to assess organizational and individual staff development needs. Identify, communicate, and consult with staff on training and career development opportunities.

• Provide a range of human resources services for the full life cycle of the employee. Identify and implement strategies to improve human resources outcomes. This includes data analysis, identifying and evolving job classification schema, approaches for return to work and remote/hybrid identifications. Oversee performance appraisal process, provide relevant coaching and guidance.

• The HR services this role is responsible for will include, but are not limited to, operational excellence and strategies for talent acquisition, selection, immigration, onboarding, compensation, talent development projects, workforce planning efforts, and off boarding as needed.Support or lead higher level searches, and advise on affirmative action objectives, as needed. Will consult on FMS diversity and inclusion programs.

• Investigate complex and/or high-risk employee relations issues, provide solid advice and counsel towards risk mitigation, and coach towards appropriate resolution; work in consultation with Employee and Labor Relations (ELR) as needed.

• Manage area's salary-setting program. Advise managers on assignment of employees to appropriate classification levels; review and approve salary actions; design and/or manage incentive and bonus programs, as needed.

• In coordination with University HR subject matter expects, oversee processes such as workers' compensation, disability, leave, workplace accommodation requests, and health and safety issues; oversee and approve human resources transactions submitted for processing. Prepare reports and analyze data available through local and centralized database resources.

• This role functions independently in most instances and under general direction of the Senior Director of HR for Business Affairs to address a range of complex problems and or organizational issues.

• And other duties and projects as assigned.

MINIMUM REQUIREMENTS

Education & Experience: Bachelor’s degree and five years relevant experience, or a combination of education and relevant experience. 8 -10 years of relevant experience preferred.

Knowledge, Skills and Abilities :

• Deep competencies and experiences as an advisor to senior management in at least four human resources areas, including: employee relations, employment and labor law, compensation, staffing and employment, training and development, performance coaching and management, and organizational/talent development.

• Creative and innovative skills in recruiting top talent.

• Deep expertise and experience developing and implementing effective talent management solutions, including workforce planning, learning and development, performance management, and organizational design and effectiveness.

• Demonstrated interpersonal skills, strong EQ and expertise in group dynamics. Successful track record of establishing credibility and trust with a diverse client group.

• Excellent facilitation, oral and written communication skills; ability to prepare clear and concise reports and deliver formal presentations or training to senior management and other audiences.

• Strong instructional/curriculum design skills and experience.

• Strong program/project management skills and experience.

• Strong analytical, critical thinking, problem solving, judgment, negotiating, influencing, and decision-making skills. Ability to maintain confidentiality, tact, and diplomacy.

• Ability to build the confidence of others through open communication and respectful behavior.

• Strong supervision/management and staff development experience.

• Demonstrated proficiency with business applications, such as Microsoft Office suite and human resource information systems.

Location:

We’re located in Redwood City. Our new Stanford Redwood City campus is open and brings together 2,700 staff in a collaborative environment that reflects Stanford’s culture and mission. The campus offers amenities such as onsite cafes and a dining pavilion, a high-end fitness facility with an outdoor pool, and a childcare center.

Why Stanford is for You:

• Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our cultureand unique perksempower you with:

• Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.

• A caring culture. We provide superb retirement plans, generous time-off, and family care resources.

• A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.

• Discovery and fun. Stroll through historic sculptures, trails, and museums.

• Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts, and more!

PLEASE NOTE: We are not able to provide sponsorship or relocation for this position.

The expected pay range for this position is $146,723 to $165,000 per annum.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting acontact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information

• Schedule: Full-time

• Job Code: 4706

• Employee Status: Regular

• Grade: K

• Requisition ID: 104664

• Work Arrangement : Hybrid Eligible