Administrative Associate - School of Medicine 1395302 A leading university is seeking an Administrative Associate - School of Medicine. The successful candidate will provide administrative or operational support with limited supervision and may be responsible for leading other administrative staff or subordinates. The ideal candidate has four years of experience. The company offers a great work environment! Administrative Associate - School of Medicine Pay and Benefits: * Hourly pay: $30/hr * Worksite: Leading University (Stanford, CA 94305 - Hybrid) * W2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program, PSL * 30-40 hours/week, 6 Month Assignment, Possible extension Administrative Associate - School of Medicine Responsibilities: * Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. * Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. * Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. * Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. * Create complex reports and spreadsheets which may utilize specialized software and systems. * Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. * Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects. * May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. Administrative Associate - School of Medicine Qualifications: * 4 years of administrative experience. * High school diploma. * Oracle Financials experience. * Advanced computer skills and demonstrated experience with office software and email applications. * Demonstrated success in following through and completing projects. * Excellent organizational skills and attention to detail. * Strong verbal and written communication skills. * Excellent customer service and interpersonal skills. * Ability to prioritize, multi-task, and assign work to others. * Ability to take initiative and ownership of projects. * Ability to routinely and independently exercise sound judgment in making decisions. Shift: * Flexible working hours.