Working Title: Office & Admin Specialist Int

Job Class: Office and Administrative Specialist, Intermediate

Agency: Human Services Dept

• Job ID : 81064

• Location : St. Peter

• Telework Eligible : No

• Full/Part Time : Full-Time

• Regular/Temporary : Unlimited

• Who May Apply : Open to all qualified job seekers

• Date Posted : 10/16/2024

• Closing Date : 10/28/2024

• Hiring Agency/Seniority Unit : Human Services Dept / DHS St Peter AFSCME

• Division/Unit : Mental Health&SubsAbuseTrtSvcs / CARE St Peter AdmSup/Housekeep

• Work Shift/Work Hours : Day Shift, 8:00am-4:30pm

• Days of Work : Monday - Friday

• Travel Required : No

• Salary Range: $20.45 - $27.12 / hourly; $42,699 - $56,626 / annually

• Classified Status : Classified

• Bargaining Unit/Union : 206 - Clerical/AFSCME

• Work Area : CARE St. Peter

• FLSA Status : Nonexempt

• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The Department of Human Services is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment.

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

CARE St. Peter provides inpatient substance use treatment services for adults. All services are person-centered, building on the individual’s interests and capacity for growth, leading to a lifelong process of recovery. Don‘t miss this excellent opportunity to be part of a great team!

As the Office & Administrative Specialist Intermediate you will provide support services to both clients and staff that contribute to the operation of the treatment unit.

• Manage phone system

• Deliver client mail

• Greet and screen visitors

• Maintain client records and charts

Minimum Qualifications

• Knowledge of HIPAA compliance, data practices, and record retention policies.

• Strong Microsoft Office skills.

• Customer service skills sufficient to provide clear, concise, courteous, prompt, and effective service in person and via email, multi-line phone, or video conference.

• Data entry skills sufficient to locate, update, and retrieve information in databases, including generate reports.

• Database management skills sufficient to maintain databases for tracking information used in reporting and decision making processes.

• English language skills (writing, speaking, and reading) sufficient to communicate effectively with co-workers, customers, and the general public.

• Spreadsheets skills sufficient to develop and modify basic spreadsheets, sort and extract data.

• Typing/keyboarding skills sufficient to take meeting minutes; compose correspondence and data summaries.

• Word processing skills sufficient to develop, format, and modify a variety of documents, reports and forms, using proper business English, spelling, punctuation, and grammar.

Preferred Qualifications

• Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures.

Additional Requirements

GREAT BENEFITS PACKAGE! The State of Minnesota offers a comprehensive benefits package including low cost medical and dental insurance, employer paid life insurance, short and long term disability, pre-tax flexible spending accounts, retirement plan, tax-deferred compensation, generous vacation and sick leave, and 11 paid holidays each year.

WE MAKE A DIFFERENCE! The Minnesota Department of Human Services impacts the lives of 1.7 million people every year, helping them meet their basic needs so they can achieve their highest potential. Our mission as an employer is to actively recruit, welcome and support a workforce, which is diverse and inclusive of people who are underrepresented in the development of state policies, programs and practices, so that we can support the success and growth of all people who call Minnesota home.

Our differences make us stronger and leveraging them helps us create a workforce where everyone can thrive. The State of Minnesota is an equal opportunity employer. We are committed to embedding diversity, equity, inclusion, and accessibility at our workplace. We do this by developing strong leaders and advocates, increasing cultural competence and understanding among all employees, and removing institutional barriers and attitudes that prevent employees from advancing as far as their talents will take them. We prohibit discrimination and harassment of any kind based on race, color, creed, religion, national origin, sex (including pregnancy, childbirth and related medical conditions), marital status, familial status, receipt of public assistance, membership or activity in a local human rights commission, disability, genetic information, sexual orientation, gender expression, gender identity, or age.

How to Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 (tel:6512593637) .

For additional information about the application process, go to http://www.mn.gov/careers .

CERTAIN DISABLED VETERANS: Effective August 1, 2012, legislation provides state agencies with the option to appoint certain disabled veterans on a noncompetitive basis if they: 1) meet service requirements and have a verified service-connected disability rating of at least 30%; 2) provide qualifying documentation verifying the disability; and 3) meet all Minimum Qualifications identified in this posting. To be considered under this legislation you must submit all documentation before the closing date to: april.blakesley@state.mn.us .

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.