Working Title: State Opioid Response Grants Assistant

Job Class: State Program Administrator, Technical Specialist

Agency: Human Services Dept

• Job ID : 82798

• Location : St. Paul

• Telework Eligible (https://mn.gov/mmb-stat/policies/1422-telework.pdf) : Yes

• Full/Part Time : Full-Time

• Regular/Temporary : Unlimited

• Who May Apply : Open to all qualified job seekers

• Date Posted : 12/23/2024

• Closing Date : 12/30/2024

• Hiring Agency/Seniority Unit : Human Services Dept / DHS Central Office AFSCME

• Division/Unit : DHS-Central Office / BHDH BH SOR Team

• Work Shift/Work Hours : Day Shift / 8:00am to 4:30pm

• Days of Work : Monday - Friday

• Travel Required : Yes, (Approximately 5% or 6-10 days per year)

• Salary Range: $23.26 - $32.79 / hourly; $48,566 - $68,465 / annually

• Classified Status : Classified

• Bargaining Unit/Union : 207 - Technical/AFSCME

• Work Area : K

• FLSA Status : Nonexempt

• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The Department of Human Services is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DHS does not participate in E-Verify.

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

*Telework (Within Minnesota or Neighboring States) and Flexible Hours Options Are Available.

This position exists to provide grant administrative services for the Opioid Response Team to contribute to the smooth and efficient operation of the unit, thereby enabling grant managers to focus on the fulfillment of request for proposal, grant, and contract responsibilities.

Responsibilities include, but are not limited to:

• Serve as a subject matter expert regarding administrative aspects of grant and contract process, including compiling, reviewing, and maintaining program records.

• Assist with the organization of Opioid Epidemic Response Advisory Council (OERAC) meetings and perform administrative duties before, during and after the meetings.

• Providing miscellaneous administrative support to team members.

Minimum Qualifications

To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

Two (2) years of experience in administrative support roles.

Experience must clearly demonstrate:

• Knowledge of grant and contract management processes.

• Experience with electronic systems for managing, tracking, and reviewing documents.

• Proficiency in using and navigating multiple screens and accessing databases.

• Skilled in document management, including the collection, compilation, and tracking of incoming documents.

• Proficiency using Microsoft Office Suite: Word, Excel, SharePoint, Outlook, and MS Teams.

Preferred Qualifications

• Variety of experiences working effectively with others from different backgrounds and cultures.

• Excellent organizational and time management skills.

• Strong customer service and organizational skills, enabling effective interaction with stakeholders to address inquiries and facilitate meetings.

• Proficient in taking meeting minutes.

• Familiarity with Fondant Grant Lifecycle Manager.

• Strong problem-solving skills.

• Ability to maintain composure during challenging situations.

• Knowledge of state opioid programs.

• Experience working with diverse stakeholders and fostering positive relationships.

• Associate or bachelor’s degree in a related field.

Additional Requirements

• MinnesotaDepartmentofHumanServices(DHS)criminalbackgroundcheckwillbeconductedonallfinalistsforthisposition.Finalistsmustpassthe DHS backgroundcheck.

• Employee reference checks will be conducted on all finalists. This may include a review of documentation related to jobperformance.It alsoincludescontact withtheapplicant'sformer employer(s).

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.