Working Title: Special Compensation Fund Administrative Specialist

Job Class: Office and Administrative Specialist, Intermediate

Agency: Labor & Industry Dept

• Job ID : 77732

• Location : St. Paul

• Telework Eligible : Yes

• Full/Part Time : Full-Time

• Regular/Temporary : Unlimited

• Who May Apply : Open to all qualified job seekers

• Date Posted : 06/21/2024

• Closing Date : 06/27/2024

• Hiring Agency/Seniority Unit : Labor & Industry Dept / Labor and Industry-AFSCME

• Division/Unit : Dept of Labor & Industry / SCF - Administration

• Work Shift/Work Hours : 8:00 am - 4:30 pm

• Days of Work : Monday - Friday

• Travel Required : No

• Salary Range: $19.57 - $25.95 / hourly; $40,862 - $54,183 / annually

• Classified Status : Classified

• Bargaining Unit/Union : 206 - Clerical/AFSCME

• Work Area : Special Compensation Fund

• FLSA Status : Nonexempt

• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This position offers a hybrid work schedule which includes telework days and in office days at a DLI office building.

This position provides clerical support to the Reimbursement Team in the litigation and administration of supplementary benefit and second injury claims. The incumbent is responsible for:

• reviewing and accepting or rejecting the Annual Claim submissions as incoming webforms.

• corresponding with senders to resolve problems.

• creating files in Campus as new litigation is received.

• providing assistance in filing legal documents in C-Track.

• managing the Litigation Notices by uploading documents to the appropriate file.

• tasking the document to the correct claims manager (CM) and/or Office of General Council.

• calendaring litigation events.

• assisting other Special Compensation Fund (SCF) members as needed.

• ensuring that non-imaged documents and other media are securely stored and organized so that the items can be retrieved easily.

• entering awards, dismissals, and settlement agreements for the Reimbursement team into Campus along with litigation event information.

• coordinating the monthly mailing by scheduling a room, time and sending notice to SCF staff.

Minimum Qualifications

· Skill in data entry sufficient to receive and review source documents, compare documents to database information, and edit documents.

· Skill in Database management sufficient to enter and retrieve data.

· Skill in document and records management sufficient to maintain electronic or paper files for efficient organization and retrieval of information.

· Customer service skills sufficient to provide prompt, courteous, and accurate information to a variety of customers over the phone, in person and through email and other written or electronic correspondence.

· Ability to communicate in a clear, concise, and professional manner to both internal and external customers.

Preferred Qualifications

· Ability to communicate effectively with individuals from a wide range of backgrounds, including those who may not share your same culture, ethnicity, language, or common experiences.

· Ability to effectively intervene to prevent and respond to stakeholders in crisis.

· Experience with CAMPUS system.

· Language skills other than English (such as Somali, Spanish, Hmong, Karen or ASL).

Additional Requirements

It is the policy that all final candidates submit to a background investigation prior to employment. The background check may consist of the following components: SEMA4 Records Check, Employment Reference Check, Driver’s License Check, Education/License Verification.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.