Working Title: Legal Administrative Assistant - Transportation Division

Job Class: Legal Administrative Assistant

Agency: Attorney General's Office

• Job ID : 82093

• Location : St. Paul

• Telework Eligible : Yes

• Full/Part Time : Full-Time

• Regular/Temporary : Unlimited

• Who May Apply : Open to all qualified job seekers and eligible bidders simultaneously

• Date Posted : 11/25/2024

• Closing Date : 12/10/2024

• Hiring Agency/Seniority Unit : Attorney General's Office

• Division/Unit : Attorney Gen. / Operations

• Work Shift/Work Hours : Day Shift

• Days of Work : Monday - Friday

• Travel Required : No

• Salary Range: $23.76 - $32.06 / hourly; $49,610 - $66,941 / annually

• Classified Status : Classified

• Bargaining Unit/Union : 206 - Clerical/AFSCME

• Work Area : Town Square Tower

• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

The Office of the Minnesota Attorney General is currently seeking a Legal Administrative Assistant in the Transportation Division in our Town Square Tower office location. Specifically, this position will support attorneys, paralegals, and investigators as directed by the supervisor.

The work includes but is not limited to preparing legal documents and briefs, efiling, filing, serving legal documents, opening and closing files, retaining records, and occasionally transcribing documents.

This position may be eligible for a hybrid work environment after successful completion of onboarding and training.

Minimum Qualifications

Legal administrative assistant experience or training that demonstrates the following skills and abilities:

• Experience:

• Completion of a legal secretary, legal administrative assistant, or related post-secondary training program or certification; OR two or more years as a legal secretary

• Skill in:

• Using legal terminology and procedures sufficient to draft documents and correspondence

• Preparing and processing legal papers and correspondence

• Organizing and maintaining law libraries, documents, and case files

• Word processing sufficient to type, format, edit, and finalize legal documents and other written materials, ensuring they are properly formatted, grammatically correct, and error-free

• Customer service sufficient to respectfully engage with clients, coworkers, and customers, when handling difficult or complex problems and resolving escalated complaints or disputes

• Ability to:

• Create, file, retrieve, and destroy electronic records according to retention data schedules

Preferred Qualifications

• Skill in data entry sufficient to:

• Locate, identify, and correct data entry errors

• Receive and review source documents, compare documents to database information, and edit documents

• Knowledge in eFiling procedures in various courts

Physical Requirements

• Ability to:

• Use a keyboard for extended period of time which may include repetitive motion

• Maintain stationary position for prolonged period of the day

Additional Requirements

It is our policy that all candidates submit to a background check prior to employment. This background check may consist of the following components:

• Conflict of Interest Review

• Criminal History Check

• Education / License Verification

• Employment Reference / Records Check

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.