Working Title: Contract & Fiscal Manager

Job Class: Management Analyst 4

Agency: Children Youth & Families Dept

• Job ID : 82028

• Location : St. Paul

• Telework Eligible : Yes

• Full/Part Time : Full-Time

• Regular/Temporary : Unlimited

• Who May Apply : Open to all qualified job seekers. This vacancy is open for bids and for all qualified job seekers simultaneously. Bidders will be considered through 12/18/2024 date. Please note that to be considered a bidder, you must be a permanent non-probationary DCYF employee in the same job classification as the position.

• Date Posted : 12/12/2024

• Closing Date : 1/9/2025

• Hiring Agency/Seniority Unit : Children Youth & Families Dept / DCYF Central Office MAPE

• Division/Unit : DCYF Contracts & Operations / Economic Assistance and Employment Supports Division

• Work Hours : 8:00am - 4:30pm

• Days of Work : Monday - Friday

• Travel Required : No

• Salary Range: $32.99 - $48.93 / hourly; $68,883 - $102,165 / annually

• Classified Status : Classified

• Bargaining Unit/Union : 214 - MN Assoc of Professional Empl/MAPE

• FLSA Status : Nonexempt

• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The Department of Children, Youth, and Families is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DCYF does not participate in E-Verify.

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

In the 2023 legislative session, the Governor’s Office, Minnesota legislature, and leaders for children and families worked in partnership to pass legislation establishing the Department of Children, Youth, and Families (DCYF) to create a sustainable, public face for children’s issues in state government. This new cabinet-level agency brings together programs centered on children and families, including child care and early learning, child support, child safety and permanency, economic support and food assistance, and youth opportunity. Formerly a part of the Department of Human Services, the new Department of Children, Youth, and Families (DCYF) Agency became effective on July 1, 2024.

* Telework (https://mn.gov/mmb-stat/policies/1422-telework.pdf) (Within Minnesota or Neighboring States) and flexible hours options are available.*

*This job posting is being extended to allow applicants more time to apply after the holiday season. Current applicants do not need to reapply.

The Contract and Fiscal Manager provides analytical and consultative expertise for Economic Assistance and Employment Supports Division (EAESD) programs as requested or assigned pertaining to complex operation and financial policies so that EAESD business requirements are met with minimal disruption to the division, partnering counties, tribal nations, and organizations, and the public. This person will focus on the SNAP Education and Training (E&T) program. Responsibilities include:

• Interpret state/federal regulations and program requirements relating to grant funds to resolve financial issues and determine anticipated and actual federal reimbursement, program expenditures, and the financial implications to the division-wide budget.

• Develop, execute and manage Request for Information, Request for Proposals, professional/technical contracts, grant contracts, interagency agreements, annual plans, and any amendments.

• Analyze the division’s existing business processes including coordination of long-range planning and operational strategies, so division objectives are met, and financial resources are used effectively and efficiently.

• Assist program leadership with understanding complex financial statements, provides analysis of financial reports; and provides other financial expertise.

• Provide specialized consultative and technical assistance to local agencies and stakeholders, including program directors, administrators, community-based organizations, and business management and other internal staff regarding the accounting for, and compliance with, grant fund policies and other funding and fiscal related matters.

Minimum Qualifications

To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

Three (3) years of experience in public assistance program/government that demonstrates the following:

• Broad and extensive knowledge of generally accepted accounting principles (GAAP), governmental fund accounting, uniform administrative requirements.

• Fiscal management including budgeting, auditing, reporting, and statistical processes and techniques.

• Contract/grant administration, coordination and compliance in highly regulated environments including contract/grant monitoring techniques, the use of management reports to implement changes and detect performance trends.

• Understanding of cost/benefit analysis.

• Ability to develop and implement complex procedures, fiscal data, reports in plain language to decision makers.

*A Bachelor’s degree in Finance, Business, Public Policy, Public Administration or a related field may substitute for one (1) year of experience.

Preferred Qualifications

• Knowledge of the Statewide Integrated Financial Tools (SWIFT) and state budgetary and legislative process.

• Knowledge of performance-based contracting principles, governmental procurement standards and regulations.

• Highly developed project management and problem-solving skills.

• Ability to adapt to continuous change in processes, organizational structures, and roles sufficient to work constructively under extreme pressure, to cope with ambiguity, and to deal effectively with setbacks.

• Variety of experiences working effectively with others from different background and cultures.

• Knowledge of EAESD programming or experience working with SNAP, MFIP or EBT.

• Demonstrated success in developing cooperative relationships or partnerships internally and externally to support low-income families, and individuals.

• Variety of experiences working effectively with others from different backgrounds and cultures.

Additional Requirements

REFERENCE/BACKGROUND CHECKS – DCYF will conduct reference checks to verify job-related credentials and a criminal background check prior to appointment.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.