Working Title: Applicant Services Specialist / State Prog Admin

Job Class: State Program Administrator

Agency: Public Safety Dept

• Job ID : 83496

• Location : St. Paul

• Telework Eligible : No

• Full/Part Time : Full-Time

• Regular/Temporary : Unlimited

• Who May Apply : Open to all qualified job seekers and DPS employee eligible to bid. Eligible bidders (permanent, classified employees in the same job classification) should apply through self-service and confirm their bid by emailing Marcia.Reding@state.mn.us by 01/30/2025.

• Date Posted : 01/24/2025

• Closing Date : 02/13/2025

• Hiring Agency/Seniority Unit : Public Safety Dept / Public Safety-MAPE

• Division/Unit : Homeland Security & Emer Mgmt / HSEM RESP, REC & Mitigation

• Work Shift/Work Hours : Day Shift

• Days of Work : Monday - Friday

• Travel Required : Yes - Up to 25% of the time

• Salary Range: $23.63 - $34.18 / hourly; $49,339 - $71,367 / annually

• Job Class Option : Emergency Management

• Classified Status : Classified

• Bargaining Unit/Union : 214 - MN Assoc of Professional Empl/MAPE

• FLSA Status : Nonexempt

• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This job will provide you an opportunity to perform important functions in the process to reimburse Minnesota Communities for eligible expenses incurred as a result of natural or man-made disasters.

This position exists to assist applicants in meeting closeout requirements of the Federal Emergency Management Agency (FEMA), Public Assistance (PA) Program with regard to the timely distribution of eligible federal and state dollars received as a result of a Major Disaster Declaration, or an authorization to reimburse eligible applicants under Minnesota Statute Chapter 12B.

This posting will fill multiple openings.

Minimum Qualifications

Two* (2) years of experience that supports an area of specialized knowledge or provides administrative support, paraprofessional, or advanced technical experience.

Experience should include the following:

1. Working with rules, regulations and administration of federal, state and local government programs.

2. Working with mathematical equations as they relate to cost estimates and payments.

3. Computer proficiency; using Microsoft Office products such as Word and Excel (i.e. ability to navigate multiple software applications and databases).

4. Excellent written and verbal communication skills and the ability to convey complicated and procedural information clearly and concisely.

5. Effective communication skills including delivering group presentations and/or public speaking.

6. Ability to work cooperatively with individuals from diverse backgrounds.

*An associates' degree may substitute for six months of experience; a bachelors' degree may substitute for twelve (12) months of experience.

Preferred Qualifications

• Experience working with state and/or federal programs conducting financial analysis and reporting.

• Experience working with the Federal Emergency Management Agency (FEMA), Public Assistance (PA) Program, Individual Assistance and Hazard Mitigation Programs.

• Experience working with FEMA's Emergency Management Mission Integrated Environment (EMMIE) Database, SWIFT, EM Grants Pro and Grants Portal.

• Completed FEMA IS Courses IS-100, IS-200, IS-700 and IS-800.

Physical Requirements

Light: Requires occasionally moving and transporting such articles as file boxes and heavy hand tools or heavier materials with help from others, and moving and transporting light objects frequently. Even though the weights being moved and transported may be a negligible amount, a job in this category may require positioning self to move to a significant degree or may involve maintaining a stationary position for extended periods.

Additional Requirements

This position requires the successful completion of the following:

It is the policy of the Department of Public Safety that all employees submit to a background investigation prior to employment, includes the following components:

1. Criminal History

2. Reference Check

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.