Jubilant HollisterStier LLC, a well-established member of the business community in Spokane, Washington, provides a complete range of services to support the pharmaceutical and biopharmaceutical industries.  The Allergy business is a worldwide leader in the manufacture of allergenic extracts, targeted primarily at treating allergies and asthma.  Jubilant HollisterStier is also a nationally recognized contract manufacturer of sterile injectable vials, and lyophilized products. Jubilant HollisterStier is a proud member of the Jubilant Pharma family.

Our Promise:  Caring, Sharing, Growing

We will, with the utmost care for the environment and society, continue to enhance value for our customers and stakeholders by providing innovative products and economically efficient solutions' through growth, cost effectiveness and wise investment of resources.

Job Description:

The Recruiting and Ops Coordinator assists with the support functions of talent acquisition and HR operations, is responsible for the on-boarding of new hires through background screening and drug testing, is considered the subject matter expert on the HRIS Manage Hires process, helps coordinate verbal and written offers, and provides administrative support to the overall HR Team. This position acts as an ambassador for the HR Team and is often the first point of contact for employee and new hire questions. This position also maintains the knowledge and training to support new hire orientation, job posting, resume screening, and candidate selections, as needed. Essential responsibilities include but are not limited to:

1. Order background checks and arrange drug screens/physicals for new hires, monitor completion and track results. As needed, help support sister site's (JDUI) on-boarding needs (background/drug screen). Use judgement in collaboration with HR Business partners when conducting candidate background analysis.
2. Communicate verbal offers to hiring managers; send or rescind written offer letters.
3. Prepare employee personnel files, and initiate, collect, and track I-9 documents. File accordingly for audit readiness.
4. Ensure timely and accurate entry of all HRIS related transactions for temps, external new hires, internal promotions/transfers, and vacancy backfills. 
5. Coordinate and oversee temporary employee requisition process by meeting weekly with external temp agencies, tracking progress, and relaying the hiring manager's staffing needs.
6. Share new hire information with payroll by maintaining internal/external documentation, attending payroll meetings, and maintaining weekly tracker.
7. Maintain, track, and distribute empty lockers for new hires.
8. Process all invoices related to on-boarding in a timely matter and ensure payment is completed.  
9. Administer and track employee referral program.
10. Maintain HR inbox / route emails, send Thomas Assessments, and route reports appropriately.
11. On occasion, may need to assist in setting up new hire orientation materials and presenting the HR section to new hires as needed for extra support during vacations or leave.
12. On occasion, may need to assist with posting jobs, resume screening and routing, or interview scheduling as needed for extra support during vacations or leave.
13. Misc. clerical duties as assigned including filing, ordering supplies, scanning, and administrative projects as needed.
14. Help train and support new HR temps/contractors.

Qualifications:

Associates Degree required.

Minimum 1 - 3 years of related recruiting or HR administrative experience required.

Basic knowledge of human resources activity required.

Microsoft Word, Excel and PowerPoint experience required.

Typing speed of a minimum of 50 wpm.

Strong custom