Job Information
WAGSTAFF INC Administrative Assistant- Sales in SPOKANE, Washington
Wagstaff Description:
Wagstaff manufactures equipment for aluminum producers, who process formed aluminum into parts and products you use every day.
Pay: $20.25 - 27.45 per hour, depending on experience
Schedule: Monday - Friday, 8-hour shifts. There is flexibility to discuss the specific hours.
Location: On-site in Spokane Valley, Washington.
As an employee of Wagstaff, you'll enjoy:
FREE medical/dental/vision benefit options
Paid non-working holidays
Monthly, site-wide BBQs
Up to 8% retirement contribution
Annual bonus program
1200 Sqft onsite gym, accessible 24/hrs a day
Family-friendly, company-wide events
To review our full benefits summary, please visit https://www.wagstaff.com/Wagstaff/Careers.htm
Want to learn more about Wagstaff? Join us for a virtual tour! https://www.careerexplorenw.org/fieldtrip?tour=Wagstaff
Job Summary
Apply technical administrative knowledge to the implementation of Wagstaff, Inc. contract project objectives in the Sales Organization: Applications Engineering, Customer Service and Publications departments.
Primary Job Responsibilities:
- Provide project management reports and transmittal documents in accordance with customer contract requirements including established content, format, and transmittal dates
- Serve as single point of contact for project document management and procedures
- Prepare document transmittals
- Perform electronic filing of project documents and correspondence
- Maintain and update project report documents, files and spreadsheets
- Publish and distribute project-related correspondence
- Develop, publish, and distribute project-related procedures and processes
- Oversee use and development of resources such as office application programming, document logistics tracking, drawing and documentation replication
- Punctual and regular attendance
- Contribute towards company vision statement, mission statement, and corporate and departmental goals and objectives
- Abide by company policies
- Maintain confidentiality
- In order to achieve business objectives, work weeks in excess of 40 hours may be required
- Other duties as assigned
Secondary Job Responsibilities:
- Enter sales order data into JDE and provide sales quote assistance under the direction of Account Executives (AEs)
- Perform sales order freight/shipment management under direction of AEs; work with Wagstaff shipping department, freight forwarders and customers
- Assist AEs with fulfillment and delivery of documentation requirements as needed for sales orders
- Maintain and order supplies for Customer Service and Publications departments
- Creation and distribution of equipment component catalogs and document packages
- Monitor Publications dispatch list and assist Publications with various data input tasks in JDE; including SO plan item creation and BOM printing
- Provide file management assistance to Publications including printing drawings, storing drawing in electronic files, copy/scan documentation to .PDF files and assist in upkeep of electronic filing system
- Maintain filing system for proposals, sales orders, OEM literature and technical documentation; file as needed and archive old documents at a minimum once per year
- Assist with data retrieval (archived files, drawings, bills of material)
Requirements:
High School diploma or GED with 4 years experience related work experience
Associate of Arts degree in Business Administration or related field, or two (2) years administrative office experience in