Administrative Assistant

University of South Carolina Upstate

STA00132PO25

Spartanburg, SC

The Administrative Assistant performs duties to support the Facilities Management department administrative functions and provides direct administrative support to the Director of Facilities Management.

• Assign work requests to appropriate department and technician that are submitted by phone or through work order system. Assign appropriate maintenance budget codes. Transfer questions or inquires to the appropriate department and employee as appropriate.
• Processes utility invoices entry, creates and monitors purchase requisitions, serves as credit card liaison for Facilities Management personnel for card management and reconciliation, enters monthly vehicle management data for division vehicles, obtains quotes for purchases, creates blanket purchase orders requests, coordinates vendor supplier packets and material receipt, delivery, and payment authorization. Creates and processes travel authorizations, reservations, rental cars and reimbursements for FMD staff.
• Provides administrative support for the Director of Facilities Management and Facilities Management Department including budget allocations, work orders assignments, distribution of reports; filling out forms and reports; process departmental mail; schedule meetings for FMD staff; maintain attendance reports; receptionist responsibilities by receiving visitors to the department, answers departmental telephone and emails. Maintains departmental files and similar; coordinates office supplies; and schedules Facilities Management Department events. Serves as building safety coordinator.
• Assist project coordinator with signage and coordination of departmental moves. Generate and print room sign inserts.
• Initiates and facilitates FMD staff human resources actions for FTE and temporary employees. Liaison between Human Resources, Purchasing and FMD departments and staff.
• Other duties as assigned to assist FMD.

Qualifications:

High school diploma and 3 years related experience or equivalency.

A successful background check is required.

Salary: $37,735; Salary commensurate with education and experience.

For more information and/or to apply, go to

https://uscjobs.sc.edu/postings/183812

USC Upstate offers a valuable

benefitspackage including but not limited to:

• Health and Life Insurance
• Retirement Programs
• Paid Tuition Program
• Dependent Scholarships
• Employee Assistance Program (EAP)
• Annual Leave
• Sick Leave
• 13 Paid Holidays (including an extended December holiday)
• Paid Parental Leave
• Professional Development Opportunities

The University of South Carolina is an affirmative action/equal opportunity institution. Women, minorities, protected veterans, and individuals with disabilities are encouraged to apply.