Summary: Supports Corporate and Kentucky plants in general and administrative support. Serves as receptionist as assigned. Performs a variety of clerical duties, including mail, data entry, reporting, tracking, and general office duties. Represents company in a positive and professional manner in person and on the phone while maintaining confidentiality.Essential Duties and Responsibilities include those listed below. Other duties as assigned. Serves as receptionist: •Receptionist should be regularly available to greet customers, answer phone calls and perform other tasks. Reliability is a priority by ensuring you are available to help.•Operates external caller system and directs them to appropriate employee, supplies appropriate information to callers, records and transmits messages. •Process daily mail to include Accounting specific procedures. Notifies the receiver of special delivery mail and timely distributes. i.e., weekly paystubs •Serves as key phone operator and trains others in the use. Answers messages timely.•Maintains appearance of reception area, lobby, and common areas. Includes replenishing all lobby materials (visitor/contractor badges, sign in sheets and PPE supplies).•Responsible for receiving visitors, determines nature of business and directs visitors to appropriate person or destination. Ensures that all visitors sign in appropriately under the ITAR/EAR requirements. •Assists internal personnel with scheduled visitors, tours with schools, and groups. Supports Corporate and KY Plant clerical duties including:•Oversee facility offices. oSupply room and office supplies ordering and storage. oFills all training and conference rooms for supplies (drinks, coffee, supplies, etc.) and assists with setting up resources as required for meetings or classes.•Point of contact for badges and security system entry.•Tracking required Inspection forms (i.e., crane and press inspection forms) •PPE Reimbursements (issuing vouchers, logging receipt, and reconciling invoices)•Responsible for maintaining temporary agency process, being a contact, communicating requisitions, setting up temporary workers in systems, processing invoices.•Preparing employee birthday cards, maintaining mailing lists•General administrative support.Performs general clerical duties for HR/Safety/Training Department. •Assist HR Generalists oEmployee functions and engagement activities, and events, i.e., job fairs, benefit meetings, activities, holiday lunches, etc. oOrders misc. items for HR (i.e., baby blankets, wedding gifts, funeral, etc.)oSupplies apparel and employee rewards. (i.e., Mission & Values, TogetherWeCare, etc.)oData entry and filing for HR and Training systemoPrepares and coordinates training material and room preparation as needed (i.e., RFC Academy materials, book training room, etc.) oProcesses Random Drug Testing Administration /notices and trackingoOther tasks as assigned. Physical Demands - The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus. Work Environment - The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is occasionally exposed to moving mechanical parts and fumes or airborne particles. The noise level in the work environment is usually quiet.QualificationsTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience High School diploma or GED required. Associates degree in Business Administration preferred. Office experience in administrative, clerical, or secretarial role required, preferred 2-3 years’ similar experience. Must have experience with office equipment, knowledge of Microsoft Office products. Able to handle confidential information discretely.Competencies To perform the job successfully, an individual should demonstrate the following: Leadership and initiative. Strong attention to detail, flexible, high energy, welcoming, and very organized. Outstanding communication in person, in writing and over the phone. Good Interpersonal skills are necessary and be willing to work well within a team environment. Must be extremely discreet with confidential material. Comfortable with routinely shifting demands and interruptions. Demonstrates desire to act proactively and create positive experiences for others.Language Skills - Possesses strong verbal and written communication skills. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Demonstrates the ability to write routine reports and correspondence. Has the ability to speak effectively before groups of customers or employees of organization. Possesses strong verbal and written communication skills.Computer Skills - To perform this job successfully, an individual should have proficient use of Microsoft Office products and ability to accurately complete data entry.At Will Disclaimervoestalpine Roll Forming Corporation is an At Will employer. Employment will be at-will, which means that either the employee or the employer may terminate the employment relationship at any time, with or without prior notice, and with or without cause.