Job Description

Insight Global is looking for a Sr. Administrative Assistant to sit in the Seattle area and join one of our architectural design clients. In this role, you will support three different design studios and manage complex, fast-paced daily scheduled of the Studio Core Teams. We are looking for a highly organized, team-focused, resourceful individual with an exceptional ability to manage multiple stakeholder priorities. Additional responsibilities outlined per studio include:

Studio Leadership Support

-Focused support for 3 Studio Core Teams including daily management and coordination of multiple leadership calendars, managing conflicts, and anticipating leadership and client needs.

-Travel arrangements, expense reporting, budget tracking and reconciliation

General Studio Support:

-Conference room scheduling and set up, including equipment, technology, supplies, and coordinating with caterers for food and beverage delivery

-Composing meeting notes and general correspondence as needed

-Responsible for keeping all studio/employee information current, including contact information and vacation calendars.

-Printing/binding/scanning documents as needed

-Technology liaison for the studio (printers, meeting technologies, file share sites, etc.)

-Coordination of packages, deliveries, and incoming mail

-Assist with onboarding new employees into the studio

-Support the annual career development process and programming

-Interfacing and collaboration with various departments within the firm on behalf of the studio

-Special event planning and logistics for both on-site and off-site events

-Graphic assistance for projects as needed

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com .

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Skills and Requirements

4-5+ years in an administrative support role

Experience supporting multiple business units and senior leaders (3+ preferred)

Proficient with Microsoft Office Word, Excel, PowerPoint, Outlook, Adobe, SharePoint, MS Teams, MS Project

Strong customer service, communication, attention to detail, and ability to prioritize tasks and be proactive Previous experience working in Architectural Design null

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to HR@insightglobal.com.