Req #: 238500

Department: INTERCOLLEGIATE ATHELTICS

Posting Date: 09/27/2024

Closing Info: Open Until Filled

Salary: $6,667 - $7,167 per month

Shift: First Shift

Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-professional-staff-librarians-academic-staff-20230701_a11y.pdf ) Please note that this position has been re-posted. If you have already submitted your application, you need not submit it again, as it has already been received.

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.

The Intercollegiate Athletics has an outstanding opportunity for a Senior Athletics Contracts Specialist/Buyer to join their team.

Washington Athletics aims to inspire champions in competition and in the classroom. We exist to enrich the lives of students to positively impact our community and world for generations to come. Operating with the four core values of growth mindset, committed service, humility and grit, the Huskies choose to lead by example. All Husky Athletics staff make an IMPACT by committing to creating a purpose driven culture that impacts students and our greater community. We engage in GROWTH through dynamic conversations, embracing creativity, and recognizing that every challenge represents an opportunity to learn. We are a COMMUNITY who strive to create experiences for our stakeholders every single day. At our core is the belief that INCLUSION means creating spaces and places that reflect equity, advocacy and belonging for all.

With over 650 student-athletes participating in UW's 22 sports programs, the department of Intercollegiate Athletics is committed to providing student-athletes with the ability to compete for national and conference championships while working toward a degree from one of the world's leading public research universities.

For more detailed information, please visit our Washington Athletics Candidate Dashboard. ( https://gohuskies.com/sports/2023/8/26/ica-candidate-dashboard.aspx)

The Senior Athletic Contracts Specialist/Buyer will report to the Senior Associate Athletic Director/CFO with the Department of Intercollegiate Athletics (ICA), and will identify contracting opportunities, conduct solicitations, and execute and manage the resulting contracts. The position will serve as a purchasing authority for ICA and is responsible for identifying emerging issues and trends in various commodity areas and assuring compliance with federal, state, and University requirements while meeting the business needs of customers and suppliers.

The position will also have dotted line reporting to the Assistant Director for Strategic Sourcing and Contracts, and serve as a member of the University’s UW Procurement Services Contracting and Sourcing team. The position will have delegated authority to execute contracts, while collaborating closely with other campus and institutional stakeholders such as Internal Audit, Compliance and Risk, the Privacy Office, the Office of the Chief Information Security Officer, Accessibility, the Tax Office, and the Office of the Attorney General.

DUTIES AND RESPONSIBILITIES Execute Contracts – (25%)

• Conducts solicitations, review and approve purchase orders, and negotiates contracts in the best interest of the department, applying an understanding of the fundamentals of contract law, University and State rules and regulations, along with the elements of a contract, contracting authority and working with legal counsel. Identify, assess, and mitigate risks for the department.Contract Management – (25%)

• Creates contract management plans. Serves as liaison with the customer and the supplier to ensure a seamless procure-to-pay process. Regularly reviews contract spend analytics, contract life-cycle milestones and communicates with suppliers and customers. At contract end, review and implement extension or other options in the best interest of the department.

• Serves as the department point of contact for non-procurement contracts and memorandums of understanding supporting various new and ongoing projects in the department. Identifies individuals/units who need to be involved in contract development and ensures required review and approval signatures are obtained before the submittal of proposals or execution of contractual documents.

• Authors and manages agreements using the Workday Strategic Sourcing application, in accordance with contract requirements and University/State policies and procedures; maintains all correspondence and contract documentation in an organized manner. Researches and develops contract language and seeks guidance on complex terms and conditions; communicates issues to the Chief Financial Officer and/or legal counsel. Consults with the Office of the Attorney General, Risk Services, the Tax Office, and other resources as appropriate.Procurement Services – (25%)

• Establishes and updates policies and procedures for key procurement functions in conjunction with University and State requirements as needed. Provides guidance and training to the department on changing financial and compliance policies. Develops and reports on financial performance metrics and creates custom reports as requested.

• Partners with the department’s Information Technology team on technology-related procurement strategies and purchases, including the coordination and negotiation of Data Processing Agreements (DPA), accessibility, and security reviews; escalates risk concerns to UW Privacy Office, Office of CISO and other subject matter experts and stakeholders.

• Leads the Department’s Supplier Diversity program in collaboration with UW Business Diversity and Equity and UW Procurement Services, focusing on the awareness and utilization of small, local, and diverse suppliers on campus while promoting avenues of opportunity to the external business community.

• Assists requestors with identifying the right purchasing method for goods and services and guides them through the purchasing process. Submits contracts and other procurement documents for review and approval in accordance with the level of SCS’s delegated authority for contract execution.

• Demonstrates proficiency in Workday core procurement systems, other applications such as GHX and Workday Strategic Sourcing, Workday reports, Word, Adobe Acrobat, Excel, and other spend analytics and planning tools and assists customers and suppliers to utilize systems efficiently. Conducts ongoing research to maintain knowledge of emerging market trends and current technical expertise knowledge of commodities.

• Responsible for managing and resolving any Supplier Invoice match exceptions which requires intervention from a Workday Buyer role, and other ongoing management of Purchase Orders life cycles, including issuance of change order and order cancellation.Vendor Management – (10%)

• Develops an interactive relationship and communicates with key suppliers. Identifies metrics for evaluation and develops a scorecard or rating system. Conducts ongoing business reviews with suppliers to identify emerging trends, key issues, and new opportunities to collaborate and improve business efficiency.Strategic Planning – (5%)

• Assists department’s Chief Financial Officer with developing short and long-term plans in support of department’s purchasing needs. Utilizes reporting tools to manipulate data for analysis. Identify gap opportunities for creating contracts that would maximize discounts on department spending.Risk Management – (5%)

• Collaborates with Department IT, UW partner offices (e.g. Privacy, CISO, Procurement), and local stakeholders on the following:

• Assessing department software purchases for security, privacy, and accessibility.

• Identifying, escalating. and contextualizing departmental risks for various audiences.

• Contract reviews, modifications, and UW riders.Other Duties – (5%)

• Develops, organizes, and conducts training programs and presentations on various topics related to this position’s area of expertise. Performs other duties as required to meet the operational needs of the department.Compliance with the rules and regulations of the University, the NCAA, the Conference, the State of Washington and any other governing body is of paramount importance to the University. The overall responsibility of this position is for the successful operation of the program in full compliance with all such rules and regulations. As a condition of employment, the Employee shall be required to participate in rules education programs offered by the Department of Intercollegiate Athletics. MINIMUM REQUIREMENTS

• A bachelor's degree in business or a related field and three years of progressively responsible experience in purchasing, contracting negotiation and management, or related field.

• Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. An equivalent combination of education and experience from which comparable knowledge and skills have been acquired may substitute for a degree. ADDITIONAL REQUIREMENTS

• Demonstrated experience successfully managing multiple procurement projects and delivering projects on schedule.

• Excellent oral and written communication skills, including the delivery of impactful training and presentations.

• Ability to lead meetings, give presentations, work with facts, and tell a story with numbers.

• Demonstrated success in collaborating with diverse internal and external constituencies, including students, staff, and faculty.

• Ability to effectively handle conflict respectfully and positively.

• Commitment to working within an organization framework of continuous process improvement. DESIRED QUALIFICATIONS

• Experience in public higher education and/or an athletics department. Certified Professional in Supply Chain Manager (C.P.S.M.) or Certified Public Purchasing Officer (CPPO) certifications. CONDITITONS OF EMPLOYMENT

• Work is performed in an office setting within a hybrid workplace model, which combines aspects of remote working and in-office working during regular business hours. Occasional evening or weekend work. Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.