Some of what you'll be doing:

As a Senior Administrative Assistant for the Engineering Department, you will define work priorities based upon requirements and manage department administrative support functions.

• You will provide administrative support functions requiring expert level use of Port software solutions, regular interpretation of established policies and procedures, knowledge of department or program functions, security and confidentiality, and management of both internal and external resources.

• You will serve as point of contact for incoming communications, including providing specific communications support for the Engineering directors.

• You will lead Port-wide communications from Engineering as well as Engineering-wide internal communications, supporting strategic goals. This includes document preparation support for Engineering leadership.

• You will provide technology coordinator duties including advanced SharePoint support.

• You will serve as a lead for department on Port-wide responsibilities (e.g. records management, technology).

• You will provide calendar management by scheduling meetings for division, department, program, or staff including external agencies, officials, or stakeholders. You will provide scheduling support for the Engineering directors.

• You will manage and implement department-wide events. You will also coordinate travel arrangements that includes international or multi-destination travel and process related expense claims/reports.

• You will serve as a department corporate purchase card (P-Card) user and approver by ensuring appropriate use and documentation, reviewing and approving transactions, validating reconciliation process, and other requirements as determined by Central Procurement Office (CPO).

• You will provide contracting support by preparing draft documents, ensuring conformance with current CPO policies, submitting purchase requisitions, preparing invoices for payment, and tracking and monitoring contract status.

• You will oversee the onboarding and offboarding of personnel per Port policies and serve as an authorized signer for badging for the department.

Who you are:

• Experienced – You have four (4) years of experience providing administrative support to department leader(s) or team(s), including calendaring, travel arrangements, purchasing, budget management, and/or onboarding of new employees.

• Desired – We hope you have a AA degree in business administration or accounting.

• Committed to Equity – You will apply equity and exemplify shared values, behaviors, and practices in all aspects of the work. At the Port of Seattle, equity is a daily responsibility and a foundational expectation for all Port employees.

• Efficient Communicator – You possess effective verbal, written, and active listening communication skills. You can write concise, organized, and clear communications to internal and external customers.

• Highly Organized – You have time management and organizational skills including prioritizing work and meeting deadlines.

• Proficient – You have intermediate knowledge of basic accounting principles and procedures and advanced knowledge of general office practices and procedures. You have advanced knowledge of Microsoft Office Suite applications including the ability to create relatively complex presentations, documents, and correspondence.

• Problem Solver – You possess critical thinking, problem-solving, and decision-making skills. You also have strong research, analysis, and reporting skills and can work independently with minimal supervision and provide leadership to others.

What else you need to know:

• Work Schedule – Your normal work schedule will be Monday – Friday, 8:00 a.m. to 5:00 p.m. (40 hours per week).

• Work Environment - This work will take place in a hybrid setting at Management’s discretion.

• Washington State Residency Requirement – Employees must establish a residence in Washington state within 30 days of their first day of employment and must maintain a residence in Washington State during their employment with the Port of Seattle. If a position is eligible to telework, work performed while teleworking must be performed in Washington State.

• Overtime Eligible – You are eligible for overtime pay in this role.

Why you'll love it here:

The Port of Seattle offers an extensive benefits package that rewards our staff for their valuable contributions towards the Port‘s mission. In addition to the summary below, benefit details for non-represented positions can be found on the Port of Seattle‘s website. If the position is represented by a union, please refer to the “ Collective Bargaining Agreement ” or contact the appropriate Union Representative for specific information related to benefits and eligibility.

• Healthcare – Medical, Dental, and Vision Care with options that work for you and your family.

• Paid Vacation – Just about four weeks per year that increases with tenure to rest and rejuvenate.

• Paid Sick Leave – At least one hour of sick leave for every 40 hours worked.

• Holidays – More than ten days per year to celebrate with family and friends away from work.

• Pension/Retirement Plans – A pension and additional savings plans to prepare for your future after the Port.

• Getting to Work – From subsidized parking and a low-cost public transit card to alternative work arrangements giving you an opportunity to work hybrid.

• Parental Leave – Six weeks of paid leave to spend with new additions to your immediate family.

• Development – From tuition reimbursement, training, stretch assignments and internal internships, we support a learning culture.

• Equity, Diversity, and Inclusion – The Port of Seattle values diversity as a source of innovation and strength. We are actively working across the organization to create a culture where all employees – regardless of race, gender, and other identities – succeed and reach their fullest potential.

• Work-Life Balance – We provide the resources to help you create habits to be healthy and balanced.

• Mission Driven – We are focused together in promoting economic opportunities and quality of life in the region by advancing trade, travel, commerce, and job creation in an equitable, accountable, and environmentally responsible manner.

Why the Port of Seattle:

Every role at the Port of Seattle is vital to our thriving community. We are a leader in moving people and cargo across the country and around the world. With facilities and property ranging in scope from a half-acre park to one of the largest airports and container terminals on the West Coast, we maximize the public assets in our portfolio with an eye toward best uses and environmental sustainability. Find out more here .

Our vision is to create a Port that mirrors – throughout its breadth of operations and services and within its leadership – the diversity of our communities, instill principles of equity into its culture, and ensures a fair and intentional distribution of opportunities to expand economic develop and quality of life for all in our region. Find out more about how our values RAISE us up and our commitment to equity .

Location: Downtown Seattle

Organization: Engineering General Services

Employee Status: Regular

Schedule: Full-time

Posting Expires: Feb 21, 2025, 11:59:00 PM

Minimum Salary: 41.35

Midpoint Salary: 55.94

Req ID: 003138

The Port of Seattle is an equal opportunity employer that values diverse perspectives and life experiences. We encourage people of all backgrounds to apply, knowing decisions concerning the employment relationship will be made without regard to age, race, ethnicity, color, religion, creed, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, marital status, citizenship status, veteran status, the presence of any physical or mental disability, or any other status or characteristic protected by federal, state, or local law, regulations and ordinances. To help comply with all state and federal requirements, we appreciate you voluntarily answering the questions below. The information on this form will be kept confidential. Click https://www.portseattle.org/page/ethnicity-definitions for definitions and descriptions of the categories referenced below regarding Ethnicity and Race. Click https://www.portseattle.org/page/vevraa-information for information and definitions of the categories referenced below regarding Protected Veterans status.