Req #: 236238

Department: SURGERY

Posting Date: 06/28/2024

Closing Info: Open Until Filled

Salary: $6,850-$7,500 per month

Shift: First Shift

Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-professional-staff-librarians-academic-staff-20230701_a11y.pdf )

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.

A Research Project Manager position is available in the Surgical Outcomes Research Center (SORCE), a research center within the Department of Surgery. The position is an integral member of the clinical research team, providing critical research coordination and project management. This 1.0 FTE reports to a Senior Research Project Manager.

SORCE’s mission is to assess the impact of surgical procedures on patients, society, and the healthcare system, and improve the practice of surgery through education, training, and policy initiatives. Our research center supports faculty investigators and other healthcare stakeholders in determining the optimal process of care by critically evaluating the outcomes of a procedure including its impact on patient health, well-being, satisfaction, functional status, and lifespan as well as its impact on the healthcare system. This research is translated into practice and policy by collaborating with surgeons, healthcare payers and purchasers, and patient advocacy groups.

POSITION PURPOSE The Research Project Manager, in close collaboration with senior clinical research staff and faculty investigators, is responsible for managing significant aspects of one to three (1-3) different projects for the Surgical Outcomes Research Center (SORCE) that may be funded by NIH, PCORI, or other sources. Part of UW School of Medicine’s Department of Surgery, SORCE supports outcomes research to improve the quality of surgical care at the local, regional, and national level.

This position will manage significant components of multiple health services and outcomes projects spanning internal and external sites, multiple investigators, and multiple clinical disciplines. Some of these projects may be related while others may encompass completely unique teams, sites, and/or topic areas. Projects vary in length of time from six months to 5+ years, meaning that this position may be simultaneously working on projects at every stage of life, from start-up to close-out.

This position will facilitate and address technical development and timely completion of scientific objectives. This individual will be responsible for the thorough understanding of research project aims, timelines and milestone goals and must be able to effectively conceptualize and translate this into project operations. In addition, person in this position will effectively communicate goals and priorities to investigators and collaborators and be responsible for ensuring that project deliverables are met on schedule. SORCE Research Project Managers manage the work of Research Coordinators who may or may not be their direct reports.

All staff at SORCE are asked to manage multiple projects concurrently under deadline pressures and changing priorities; apply critical thinking and sound judgment in managing complex work; and take a solutions-oriented approach to challenges. Collaboration is essential, and a successful candidate will possess the emotional intelligence to build and foster constructive working relationships through open communication, accountability, empathy, and respect.

DUTIES AND RESPONSIBILITIES Core Components of the Position are: Research Project Administration and Management (40%) • Research Study Planning, including participation with research planning with Investigators and Directors. • Research Milestone Planning and Oversight: Understand research project aims, timelines and milestone goals and ensure that projects are executed successfully and completed within time frames. • Management of Investigative Team: Effectively liaise between and across Investigators, study staff, participant sites, and funders as necessary to communicate research objectives, priorities, and/or changes; Independently establish and maintain positive relationships with multiple Investigators. • Study Operations Reporting: Proactively and independently design, develop and implement routine study operations reports including, but not limited to: monthly progress reports, recruitment reports, interim data reports for investigators, data quality and management report. • Management of Sponsor Reports: Accurately track reports per sponsor guidelines; independently initiate and compile necessary documents and progress report materials; draft sponsor reports and managing to final; and provide oversight to junior staff in these duties. • Management of External Sites: Collaborate with site investigators and site research teams. Develop training plans, monitor enrollment, and provide regular communication. Travel for training and monitoring visits as needed. • Funding proposal development: Coordinate the development, writing, and submission of funding proposals, including editing proposal narratives and writing supporting documentation. • SORCE Research Process Improvement: Participate in Department of Surgery and/or SORCE research process improvement activities; contribute to efforts by leading task forces or specific efforts; adopt and implement revised practices into projects; and champion research process improvement across the organization. Human Subjects Research Coordination (40%) • Regulatory Management: Complete and manage all human subjects’ regulatory applications or data use applications for assigned studies. • Participant Activities: Conduct research that involves human subjects as necessary to ensure timely completion of research objectives, i.e., personally screening, recruiting, consenting, surveying enrolled participants, accurately collecting data, and coordinating multiple data collection efforts across institutions. • Data Collection and Management: effectively coordinate and evaluate the collection of research tools; Develop research designs, data collection methods, and strategies for data management. • Data Analysis and Reporting: Participate in the formulation of research data analysis plans, data graphics, or other reports; lead Investigator concept forms and writing committees for research project reporting; conduct literature reviews, write, and/or edit technical reports and manuscripts for publication or presentation; assist Investigators or staff in developing presentation or materials for external dissemination, per the SORCE Publication Standard • Compliance Oversight: Follow all SORCE Standards for best practices in human subjects’ research coordination; responsible for compliance with SORCE, department, university or federal regulations, and directing the team in meeting compliance objectives successfully. • Design and deliver research training and conduct quality assurance monitoring both remotely and in-person for UW and external study sites (nationwide).

Research Personnel and Resource Management (20%) • Research Fiscal Management: Demonstrates understanding in research fiscal management policies and practices; effectively manages project budget as delegated; coordinates purchasing and documentation as necessary (contracts, services, requisitions). Team Management: • Create strong morale and spirit on teams; share wins and successes; define success in terms of the whole team; create a feeling of belonging on the team. • Clearly assign responsibility for tasks and decisions; set clear objectives and measures; monitor process, progress, and results; design feedback loops into work. • Accurately and consistently use SORCE reporting and communication methods and tools per guidelines; ensure that entire workgroup is consistently and effectively applying SORCE information management tools. • Lead team to easily flex to changing and often ambiguous priorities, act quickly on its decisions, and routinely meet its deadlines. • Relate well to all kinds of people, up, down, and sideways, inside, and outside of the organization; build appropriate rapport; build constructive and effective relationships; use diplomacy and tact; can diffuse even high-tension situations comfortably. • Clearly and comfortably delegate both routine and important tasks and decisions; broadly share responsibility and accountability. Leadership: • Foster collaboration among our staff and establish a cohesive environment in which we can all share ideas, feelings, and needs in an open, trusting manner, making it easy for employees to disagree or offer contrasting points of view. • SORCE Equity, Diversity, and Inclusion: Participate in Department of Surgery and/or SORCE equity, diversity, and inclusion activities; contribute to efforts by actively participating in committees or specific efforts; adopt and implement revised processes into work practices, team management, and supervision; and champion equity, diversity, and inclusion across the organization. • Deal comfortably with more senior managers and faculty; determine the best way to get things done with faculty and senior staff by talking their language and responding to their needs; craft approaches likely to be seen as appropriate and positive. • Step up to conflicts, seeing them as opportunities; read situations quickly; good at focused listening; hammer out tough agreements and settle disputes equitably; find common ground and get cooperation with minimum of noise. • Create a climate in which people want to do their best; motivate many kinds of direct reports and team or project members; empower others; invite input from each person and share ownership and visibility; make everyone feel their work is important. • Successfully work to develop direct reports. Deal with problem direct reports effectively and in a timely manner; participate in recruitment and onboarding of new staff.

Our Mission and How This Position Contributes The Department of Surgery is a large department within the School of Medicine, with surgeons practicing at all our locations and in eight surgical subspecialties. The UW Department of Surgery is guided by our mission of providing compassionate and high-quality patient care, training future generations of surgical leaders, and conducting research in a collegial environment which embraces diversity and promotes inclusiveness.

Our Commitment to Equity, Diversity, And Inclusion The Department of Surgery strives to dismantle systemic racism, eliminate healthcare disparities, and promote health equity in our work. Racism and intolerance have no place in our community. We celebrate our multitude of intersecting identities and commit to the ongoing effort of creating an inclusive and supportive workplace climate.

All staff in the Department of Surgery are asked to demonstrate and develop the following core competencies: • Quality Focus: strives to deliver the best possible service and results, and continuously seeks opportunities for improvement. o Key attributes: accuracy, customer service, continuous improvement, problem solving, and self-development • Planning & Organization: completes work in a timely, efficient, and resourceful manner o Key attributes: priority setting, efficiency, resourcefulness, adaptability and flexibility, organizational awareness, and initiative • Teamwork & Relationship Building: builds and fosters positive working relationships with others to achieve shared objectives. o Key attributes: collaboration, communication, emotional intelligence, recognition, and accountability & integrity • Equity, Diversity, and Inclusion: values and honors diverse experiences and perspectives, strives to create welcoming and respectful work environments including dismantling structures of oppression, promotes and contributes to a culture of access, opportunity, and justice. o Key attributes: respect, cultural humility, inclusiveness, advocacy, and commitment

MINIMUM REQUIREMENTS Education: • Bachelor’s Degree in health sciences, public health, or science or healthcare related as well as other applicable areas of study. Type and Years of Experience: • Minimum 3 years’ experience coordinating/managing human subjects research projects—preferably in an academic or healthcare-related setting and working on health services or outcomes projects—with progressive responsibility in project management, team management, and leadership.

Equivalent education/experience can substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. Candidates of non-traditional educational or experiential backgrounds are invited to apply. Please address applicability of education and experience in your resume.

ADDITIONAL REQUIREMENTS • Progressive responsibility in project management, team management, and leadership. Ability to manage teams and ability to meet deadlines under tight time constraints. • Demonstrated expertise managing large and/or multiple research projects. Ability to work independently with limited day-to-day oversight. • Knowledge and ability to interpret, teach, and comply with varying requirements by funding agencies, human subjects’ boards (IRB), FDA regulations, and other regulatory and oversight bodies. • Proficiency in Microsoft Office required. Ability to learn new software programs and to create and use multiple complex tracking systems. • Excellent problem-solving skills, strong detail orientation and ability to adeptly manage multiple priorities and timelines. • Exceptional verbal and written skills; public speaking and presentation skills required. • Excellent interpersonal relationship skills; history of success assessing and interacting with numerous individuals over whom he/she will not have direct authority (such as hospital, clinic, or site staff); Demonstrated diplomacy with physicians, colleagues, and patients • Willingness to adhere to department Standard Operating Procedures for conducting clinical research.

DESIRED QUALIFICATIONS • Master’s degree (MPH or other relevant masters’ program). • 5+ years of experience with human subjects’ research coordination. • Research administration experience (e.g., post-award fiscal experience, sponsor management). • Multi-site project management experience. • Multi-investigator team management experience. • Broad understanding of hospital systems, inpatient and outpatient healthcare patient care, and how to embed research projects within these settings.

CONDITIONS OF EMPLOYMENT
• Ability to travel routinely between clinic sites in the greater Seattle area. Work could require moving between various (UWMC and NWH) sites on a regular basis. • Work is suitable for 2-3 days per week remote work.

In addition, as a part of your application process, we ask that you provide a statement demonstrating your experience with or commitment to Equity, Diversity & Inclusion (EDI). The following may be used as a guide in helping you to prepare your statement: • Define what your values are as they relate to your understanding of the terms Equity, Diversity & Inclusion. • Describe your past and/or present experience with EDI (workplace, volunteer or other experience of significance). • What EDI implementations or efforts would help create a healthy and safe work environment for you? • How would you contribute to promoting EDI efforts/initiatives in the workplace Please make your statement part of your cover letter or resume and please limit the word count to 300-400 words.

We hope you will apply and please learn more about our department, values and core competencies at https://uwsurgery.org/about/staff/

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.