Req #: 237818

Department: COLLEGE OF BUILT ENVIRONMENTS (CBE)

Appointing Department Web Address: https://be.uw.edu/

Job Location Detail: Some flexibility will be provided around schedule and remote work in alignment with CBE policy. The nature of the position may require some flexibility of schedule to address HR issues as they arise.

Posting Date: 08/27/2024

Closing Info: Open Until Filled

Salary: $7,425 - $8,675 per month

Shift: First Shift

Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-professional-staff-librarians-academic-staff-20230701_a11y.pdf )

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.

The College of Built Environments (CBE) at the University of Washington is seeking a full-time HR Administrator as part of the newly established Finance & Administration Office (BE-FAO).

We are looking for an individual interested in a start-up operation, willing to learn, and adapt to change. We are also looking for a colleague who will champion the College’s commitment to diversity, equity, and inclusion and help our units implement best HR practices to create, retain and support a diverse workforce.

The HR Administrator will provide expert consultation and complex support to a mix of academic and non-academic personnel in CBE. The position will handle HR matters requiring independent judgment, analysis, and discretion in creating, implementing, and discharging personnel functions inside and outside of Workday, the UW’s human capital management system. Workday functions encompass the areas of hiring, classification, promotions, onboarding, compensation, benefits, leave management, and payroll for all faculty, staff, postdoctoral scholars, and student employees. This position will be responsible for ensuring that Workday activities are managed accurately and on time and follow compliance requirements per the state, federal, and University regulations. The HR Administrator will also bring a diversity, equity, and inclusion lens to their consultation practice to help clients foster inclusive and equitable workplaces where all employees are valued and thrive.

The College’s employee populations include both union and non-union covered employees in staff, student, academic personnel, and faculty populations. The variety of work performed in our units and across these employee populations means the HR Administrator must be a creative problem solver who finds compliant solutions to unique situations. The HR Administrator will work closely with the College’s Finance & Administration Office, the Integrated Service Center, Total Talent Management, International Scholars Operations, and UW’s Compensation Office. The impact of the HR Administrator’s work contributes directly to successful HR operations within the departments and the College, as well as the careers and livelihoods of the employees in those units. It is critical that the HR Administrator recognizes the importance of their work, strives for excellence in all they do, and values the people whose lives they affect through their work.

DUTIES AND RESPONSIBILITIES

The HR Administrator’s responsibilities require significant organization, problem-solving, project management and communication skills with frequent and substantive interactions within and outside the College FAO Team and Dean’s Office. Individual initiative, solid judgement, discretion regarding sensitive and confidential matters and superior customer service skills are all necessary for the tasks assigned. This position requires accuracy, efficiency, flexibility, creativity, and a desire to serve multiple stakeholders, while working within UW regulations and established HR best practices.

Continuously Improve/Manage HR Functions • In alignment CBE goals, drive institutional change and effectively develop buy-in for new initiatives and shifting college culture • Determine operational impact on appointments and employment processes • Develop tools that will be used to measure, monitor, and report appointments • Strategize with College leadership to develop solutions used to measure and track performance indicators • Develop and implement recruiting strategies for CBE clients; develop job descriptions and best practices. • Compile repository of job descriptions for College use. • Manage all updates to the College HR web site’s guidelines and online resources. • Identify and recommend process improvements regarding the College’s HR/P process and quality control.

Human Resource Management • Advise College leadership on policy and appropriate changes affecting the College of Built Environments • Develop College-level policies to ensure consistency in onboarding, training, compliance, and performance evaluations. • Manage, consult, and provide guidance around employee relations • Serve as day-to-day expert providing guidance to unit staff, faculty, and administrators regarding UW human resources policies and procedures. • Provide College-wide HR and Workday business process consultation as a Workday technical expert. • Regularly review and approve departmental transactions in Workday • Use independent judgment, analysis, and discretion to complete HR functions in Workday on behalf of clients for faculty, staff, postdoctoral scholars, and student employees. Examples include Create Position, Job Requisition, Hire, Job Change, Academic Appointments, I-9s, Leaves of Absence, Compensation Changes, Terminations, etc. Act as a Named Support Contact to the ISC for clients served. • Consult and advise clients on best practices for advancing diversity, equity and inclusion through various employment actions. • Understand, be proficient in, and advise on the complexities of both staff and academic personnel. • Understand the organizational complexities of the academic and non-academic clients served, including job types, reporting relationships, and specific roles and responsibilities, and how those units fit within the broader College context. • Attend and participate in College and campus-wide human resources meetings and committees.

MINIMUM REQUIREMENTS

• Bachelor’s degree in a related field • Two years of human resources experience at UW, including using Workday

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. ADDITIONAL REQUIREMENTS

• Demonstrated knowledge of HR policies, procedures, and best practices, including advancing diversity, equity and inclusion across HR competencies, such as classification and compensation, staffing and recruitment, leave management, and/or payroll • Demonstrated ability to work independently, creatively problem solve, and work effectively with all levels of an organization and diverse groups, while meeting deadlines • Excellent verbal, written and interpersonal skills communicating with a variety of audiences on varying formats • Respects cultural differences and has success working in diverse populations • Proactive problem solver who melds analytic reasoning with empathy and understanding • High priority and demonstrated abilities related to equity, diversity, and inclusion (EDI)

DESIRED QUALIFICATIONS

• Demonstrated collaborative work style, a belief in partnering, information, and resource sharing • Strong research skills to gather information, communicate it effectively to others, and take appropriate action on behalf of clients. • High levels of accountability – a sense of ownership and passion for attaining goals and surpassing expectations • Highly organized, with a demonstrated ability to multitask in a consistently fast paced environment in an organized and efficient manner. • Demonstrated experience with change management and building organizational infrastructure

Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.