Req #: 239708

Department: OFFICE OF THE ASSOCIATE MEDICAL DIRECTOR

Posting Date: 10/16/2024

Closing Info: Open Until Filled

Salary: $5126 - $7690 per month

Shift: First Shift

Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/wp-content/uploads/sites/3/2018/02/benefits-professional-staff-librarians-academic-staff-20230119_a11y.pdf)

Harborview Medical Center has an outstanding opportunity for an Executive Assistant to Associate Medical Director and Office Management for Ambulatory Care Division Work Schedule

• 100% FTE

• DAYS - 100% ON SITE POSITION HIGHLIGHTS

• Provide comprehensive support to the Associate Medical Director and manage office operations within the Ambulatory Care Division

• Serve as a liaison between the Associate Medical Director, staff, and external stakeholders, ensuring clear and timely communication DEPARTMENT DESCRIPTION Office of the Associate Medical Director and the Ambulatory Care Division - Harborview Medical Center PRIMARY JOB RESPONSIBILITIES

• Complex scheduling, managing calendars, and coordinating meetings

• Oversee daily office operations, ensuring a smooth and efficient workflow within the Ambulatory Care Division

• Prepare, edit, and distribute various documents, reports, and presentations as required

• Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items

• Arrange travel itineraries, accommodations, and transportation for the Associate Medical Director and other key personnel

• Assist in the planning and execution of special projects, ensuring deadlines are met and objectives are achieved

• Monitor and manage office budgets, including processing invoices and expense reports REQUIRED QUALIFICATIONS

• Bachelor’s degree in Business Administration, Healthcare Administration, or a related field

• 5 years of experience in an executive assistant or office management role, preferably in a healthcare setting

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with electronic health records (EHR) systems

• Excellent verbal and written communication skills

• Strong organizational and time-management skills, with the ability to prioritize tasks and manage multiple projects simultaneously

• Ability to build and maintain positive relationships with a diverse group of individuals

• Demonstrated ability to handle sensitive information with discretion and integrity

• Equivalent experience may substitute for requirements ABOUT HARBORVIEW MEDICAL CENTER As the region's only Level I Trauma and verified burn center, Harborview Medical Center is a comprehensive healthcare facility owned by King County and operated by UW Medicine. It is dedicated to providing specialized care for a broad spectrum of patients from throughout the Pacific Northwest, including the most vulnerable residents of King County. It provides exemplary patient care in leading-edge centers of emphasis, including emergency medicine, trauma and burn care, neurosciences, ophthalmology, vascular surgery, HIV/AIDS, rehabilitation, mental health and substance abuse care.Harborview employees are committed to the vital role the institution plays in the immediate community, as well as the entire Northwest region. Challenge. Collaboration. Compassion. Become part of our team. Join our mission to make life healthier for everyone in our community ABOUT UW MEDICINE – WHERE YOUR IMPACT GOES FURTHER UW Medicine is Washington’s only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicine’s mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow’s physicians, scientists and other health professionals.All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored. Nearly 29,000 healthcare professionals, researchers, and educators work in the UW Medicine family of organizations that includes: Harborview Medical Center, UW Medical Center - Montlake, UW Medical Center - Northwest, Valley Medical Center, UW Medicine Primary Care, UW Physicians, UW School of Medicine, and Airlift Northwest. Become part of our team. (https://www.uwmedicine.org/jobs) Join our mission to make life healthier for everyone in our community. Challenge. Collaboration. Compassion. Become part of our team. Join our mission to make life healthier for everyone in our community

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.