Summary

Performs administrative and secretarial assistance for the department

Experience

Three-year secretarial experience required. Individual must be knowledgeable and proficient in word processing, spreadsheets, and grafts using Microsoft Word, Excel and PowerPoint programs.

Education

High school graduate with business/secretarial courses, proficient typist. Knowledge of standard medical abbreviations and terminology.

Essential Functions

1. Administrative

• Coordinates meeting and travel arrangement for the Department.

• Assists with details of meetings, including room scheduling, publicity, programs, ordering equipment, pre-registration lists, arrangements housekeeping and mailing. Assists with registration procedures, including responsibility for collecting money and ensuring its arrival in finance.

• Supervises volunteers in performing clerical work (collating materials, assembling booklets, etc.)

• Demonstrates willingness to accept non-routine work assignments as appropriate.

2. Document Preparation

• Transcribes, types, and prepares documents for mailing or internal distribution. Types of documents

• include letters, memos, reports, policy/procedures, meeting minutes, and contractual agreements.

• Prepares PowerPoint presentations.

• Prepares, reviews, copies, and files as necessary, departmental correspondences.

• Attends selected meetings and records minutes.

• Maintains records and files as requested.

3. Meeting Scheduling

• Schedules meetings and appointments.

• Confirms meetings to requestor and participants.

• Schedules meetings in a timely manner.

Other Duties:

Other duties as assigned.

Joining the Guthrie team allows you to become a part of a tradition of excellence in health care. In all areas and at all levels of Guthrie, you’ll find staff members who have committed themselves to serving the community.

The Guthrie Clinic is an Equal Opportunity Employer that welcomes and encourages diversity in the workplace.

The Guthrie Clinic is a non-profit, integrated, practicing physician-led organization in the Twin Tiers of New York and Pennsylvania. Our multi-specialty group practice of more than 500 physicians and 302 advanced practice providers offers 47 specialties through a regional office network providing primary and specialty care in 22 communities. Guthrie Medical Education Programs include General Surgery, Internal Medicine, Emergency Medicine, Family Medicine, Anesthesiology and Orthopedic Surgery Residency, as well as Cardiovascular, Gastroenterology and Pulmonary Critical Care Fellowship programs. Guthrie is also a clinical campus for the Geisinger Commonwealth School of Medicine.