Department:

Solid Waste

Start Here. Grow Here. Stay Here.

Do you have experience working as an administrative assistant with executive exposure? As a Senior Administrative Specialist, you will provide day-to-day, high-level administrative support for the Director of Solid Waste. In this role, your work focuses on clerical, internal financial, and customer service-related duties which help support the department’s vision and mission to deliver exceptional solid waste services to our community that are safe, reliable, cost-effective, convenient, and sustainable. Apply today to join this dynamic team!

• Provide administrative, financial, and clerical support to the department director, including scheduling and coordinating appointments and maintaining calendars (meetings, scheduled leave, etc.).

• Respond to complex or high-priority issues referred by commissioners, management, customers, and consultants.

• Facilitate and prepare responses to the Board and/or administrative assignments.

• Interface with management and other agencies/departments to collaborate, interpret, and provide detailed information related to solid waste operations.

• Prepare eGenda packets, monitors contracts for compliance with Administrative Directives, and maintain the contracts tracking database.

• Responsible for entering procurement items such as: solicitations, waivers, sole source, single source, exemptions, etc.

• Serve as a lead for records retention management efforts, including compliance with public records requests and Sunshine Laws.

• Responsible for gate access system card distribution and access management.

• Support various financial functions, including purchase card coordination and purchase order requests.

• Support various business functions, including conducting research, drafting ordinances, memos, and resolutions, preparation of legal documents, and composing, finalizing, and/or processing correspondence, spreadsheets, compliance reporting documents, asset management inventorying, etc.

Work Hours: Monday - Friday, 8:00 a.m. - 5:00 p.m.

About You

Minimum Qualifications:

• An Associate's Degree from an accredited college or university in Business Administration or related field AND four (4) years of experience in administrative experience with some executive exposure.

• -OR- Bachelor's Degree from an accredited college or university in Business Administration or related field AND two (2) years of experience in administrative experience with some executive exposure.

• -OR- Six (6) years of experience in administrative experience with some executive exposure and managers discretion.

Preferred Qualifications:

• Proficient with Microsoft Office and Adobe applications.

• Experience with eBar/eCar, GovMax, OneSolution, SharePoint.

Physical Demands: Must occasionally lift and/or move more than 50 pounds.

About Everything Else

Starting Pay Range: $23.33 - $24.00, based on experience.

Our interview process could include phone interview(s), Microsoft Teams video interview(s), and/or in-person interview(s).

If you are selected to join our team, please click on this link to review the Required First Day Documents (http://www.scgov.net/home/showpublisheddocument/66596/638617478290291353) . You will need to present the following items on your first day:

1. I-9 Acceptable Documents to show your identity and authorization to work. Use this link to learn more and review the different document options: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

• If your position requires a Florida Driver’s License, this must be one of your documents. (Your Florida Driver’s License can serve as one of your documents listed in link above – List B Documents.)

2. U.S. Social Security Card (signed, physical card). This is a requirement of our Payroll Department and failure to provide this document could jeopardize timely compensation. (Your U.S. Social Security Card can serve as one of your documents listed in link above – List C Documents.)

Benefits:

• Enjoy great benefits including Health, Dental, Vision, and Life Insurance, Short-Term and Long-Term Disability, Flexible Spending Accounts, Employee Assistance Program (EAP), Florida Retirement System (FRS) and many, many more! C hoose one of three great medical plans, including one with a $0 premium option, with completed preventative visits!

• For more information about employee benefits, please click this link or visit SCGov.net (https://www.scgov.net/government/human-resources/employee-health-and-benefits) for additional information.

• Utilize our award-winning wellness program including free gyms at multiple Sarasota County Government locations.

• Enjoy 11 paid holidays, 3 personal days and 16 paid vacation days in the first year of full-time employment with increasing accrual rates with years of service. (That adds up to a possible 30 days off in your 1st year!)​​

A different blend of voices prompt better conversations, choices and results for everyone. Sarasota County – Many Voices, One Team.

We celebrate and value the experiences, backgrounds, perspectives, talents and strengths that make us different.

Our vision is to attract, develop, retain and engage a talented workforce broadly representative of the citizens and communities we serve. To further value creativity, innovation, collaboration and great customer service – internally and externally.

A job applicant with a disability who requires reasonable accommodation to participate in the application/selection process is requested to make known the need for an accommodation to Human Resources or appropriate county staff members. For assistance with the application, please call 941-861-5353.

Sarasota County prohibits discrimination in all services, programs or activities. View the complete policy at scgov.net (keywords: ADA Compliance).

Sarasota County Government is a Tobacco-Free/Drug-Free Workplace.