Description We are offering a contract to hire employment opportunity for an Administrative Assistant in the non-profit sector. The role is based in Santa Barbara, California and involves a variety of administrative and office management tasks. You will also support program activities and special events as needed.

Responsibilities:

• Answer and manage office phones, responding to email and phone requests in a timely manner

• Handle mail, bills, and donations, directing them to the appropriate recipients

• Run essential errands as required including picking up mail, making bank deposits, and purchasing supplies

• Maintain efficient paper and digital filing systems

• Oversee inventory and order office and program supplies

• Keep the office environment clean, organized, and efficient

• Provide administrative support for program activities, including maintaining databases, coordinating event logistics, and preparing workshop materials

• Collaborate with Program Coordinators and Directors to streamline and coordinate program logistics and documentation

• Assist in the preparation and organization of materials and supplies for workshops

• Handle data management and report generation using various computer software such as spreadsheets and word processing programs

• Attend workshops/events at prisons and in the community as needed.

Skills:

• Proficiency in answering inbound calls and providing customer service

• Competency in data entry and email correspondence

• Ability to handle both inbound and outbound calls

• Proficiency in Microsoft Office Suite including Excel, Outlook, PowerPoint, and Word

• Ability to schedule appointments efficiently

• Experience in event planning and special event planning is highly desirable. Requirements • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, and Outlook)

• Experience with answering inbound and outbound calls

• Strong customer service skills

• Ability to perform data entry tasks with accuracy

• Proficient in email correspondence

• Experience in appointment scheduling

• Event planning and special event planning experience

• Excellent communication skills, both written and verbal

• Ability to work in the non-profit sector

• Administrative assistance experience

• Ability to multitask and prioritize tasks effectively

• Strong organizational skills

• Attention to detail and problem-solving skills

• Ability to work independently and as part of a team

• Demonstrated initiative and proactive approach to tasks.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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