Accounts Payable Coordinator

Must be Local to Sandusky, OH, US

Job Description

This position is responsible for a range of accounting tasks and primarily ensures all work associated with processing accounts payable, expense reporting, and sales & use tax submissions are completed by established deadlines. The position conducts related subject matter analysis and requires accurate and detailed record-keeping.

Responsibilities

• Process vendor invoices by matching invoices against receivers, requisitions, and other forms of authorization according to company policies and guidelines.

• Investigate and resolve quantity and pricing discrepancies, make necessary corrections, calculate invoice adjustments, and debit memos, as necessary.

• Develop and maintain a system for financial information, files, and records for the operation.

• Maintain accuracy of the Accounts Payable subsidiary ledger and reconciliations; resolve problems accurately and timely.

• Collaborate with various internal departments to ensure timeliness and accuracy of invoice posting and payment.

• Prepare periodic accounts payable accruals, standard and adjusting journal entries, as necessary.

• Manage and reconcile vendor accounts ensuring payment is made within accepted corporate and industry guidelines.

• Audit freight bills and employee expense reports.

• Manage the vendor Certificate of Insurance program.

• Prepare and issue accounts payable checks, print accounts payable reports, and maintain accounts payable files and records.

• Analyze product and expense accounts, as necessary.

• Prepare and maintain annual 1099 reporting to IRS and any necessary correspondence.

• Assist in department month, quarter, and year-end closing requirements.

• Perform other duties as assigned.

Essential Skills

• Accounts payable

• Invoice processing

• Accounting

• Organizational skills

• Process improvement

• Strong work ethic

• Ability to analyze, research, and problem solve within an accounting system

• In-depth understanding of accounting processes relative to general ledger, wire transfers, ACH, expense reporting, vendor record-keeping, and accounting chart of accounts

• Capacity to work on multiple priorities under stringent deadlines

• Ability to maintain a high level of confidentiality in dealing with sensitive or proprietary information

• Invoicing

• Data entry

• Payable

• Reconciliation

• Syteline

• Microsoft Office

• Three-way matching

• Accounts payable/receivable

Additional Skills & Qualifications

• Knowledge of accounting in a manufacturing environment

• Intermediate to advanced knowledge of Microsoft Word and Excel

• Previous experience working with MRP systems (Syteline) is a plus

• Working knowledge of accounting, database, and other manufacturing software preferred

• Ability to calculate figures and amounts such as discounts, interest, commissions, and proportions, as well as addition, subtraction, multiplication, and division

Work Environment

The role is in-person and based in the office. The accounting manager will be present a couple of days a week, with the AP supervisor and AR supervisor covering other days. The company is experiencing significant growth, which offers new opportunities for advancement.

Pay and Benefits

The pay range for this position is $22.00 - $29.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Sandusky,OH.

Application Deadline

This position is anticipated to close on Feb 28, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.