Job Information
Niagara County Community College Senior Financial Aid Clerk in Sanborn, New York
Position Information
Position Title Senior Financial Aid Clerk
Position Category Civil Service
Position Status 12 Month
FLSA Non-Exempt
Advertised Salary $22.75 per hour
Department Financial Aid
Working Hours Monday - Friday 35 hours per week
General Description
A fantastic opportunity awaits a dynamic and detail oriented individual at SUNY Niagara. We are recruiting for a Senior Financial Aid Clerk to join our bustling Financial Aid Office. This position reports directly to the Director of Financial Aid.
This position is responsible for maintaining, monitoring, and certifying grant and scholarship records; maintaining contact with students to provide information and status updates regarding grants and scholarships; and for the reconciliation and accounting of grant and scholarship funds. Work is performed in accordance with established policies and objectives with limited leeway allowed for the exercise of independent judgment in applying policy to specific areas. The incumbent exercises general direction over subordinate staff. Does related work as required.
SUNY Niagara provides phenomenal benefits for our employees. These benefits are part of a total compensation package comprised of more than just a salary which includes participation in the NYS Retirement System as well as benefits that not only cover you and your family’s health but also your well-being as we understand the importance of allowing our employees to have a healthy work life balance. In addition to vacation, personal and sick days, our college is also closed for 14 holidays per year as well as Winter break from late December through early January and a week in March for Spring recess. Our college also observes 4-day work weeks in the summer. Please visit https://www.niagaracc.suny.edu/hr/benefits/ to view our benefit offerings.
Typical Work Activities
Certifies Tuition Assistant Program ( TAP ) records, certifies and process federal aid, grants and loans, verifies student enrollment data, determines student eligibility for TAP awards, allocates funds, and makes necessary adjustments;
Certifies rosters for scholarship funds including the Excelsior Scholarship program;
Maintains contact with and provides information to students regarding scholarship and grant financial aid via phone, email, mail, or in person to inform them of the status of their scholarship and grant;
Reconciles accounting reports and funds for grants and scholarships;
Maintains accurate accounting records of scholarship and grant funds;
Maintains routine office records;
Maintains and approves student worker time sheets;
Monitors inventory and orders office supplies;
Performs arithmetical computations;
Operates standard office equipment;
Schedules, assigns, and oversees the work of subordinate staff;
May cover front desk of financial aid office as necessary.
Assists with scholarship applications when necessary;
Essential Functions
Good knowledge of all applicable laws, regulations, guidelines, and policies with regard to college scholarship and grant funding; good knowledge of office terminology, procedures, and equipment; good knowledge of business arithmetic and English; good knowledge of the organization, functions, policies and regulations of the Community College; good clerical computer skills; ability to use modern computer software and related peripherals at an acceptable rate of speed and accuracy; ability to schedule, assign, and oversee the work of others; ability to handle routine administrative details independently; ability to understand and carry out complex oral and written instructions; ability to compose letters, memoranda and reports; ability to maintain accurate records; ability to get along well with others and interact effectively with students and scholarship and grant administrators; ability to maintain confidentiality; ability to perform close, detail work involving considerable visual effort and strain; good judgment in solving clerical and administrative problems; mental alertness; sound judgment; integrity; tact and courtesy; physical condition commensurate with the demands of the position.
Required Qualifications
Graduation from high school or possession of an equivalency diploma AND
Graduation from a regionally accredited college or university or one accredited by the New York State Board of Regents to grant degrees with a Bachelor’s Degree in a Business related field and one (1) year of paid office clerical experience in a financial institution, an institution of higher education, or with an agency providing student financial aid; OR
Graduation from a regionally accredited college or university or one accredited by the New York State Board of Regents to grant degrees with a Bachelor’s Degree and two (2) years of paid office clerical experience in a financial institution, an institution of higher education, or with an agency providing student financial aid; OR
Graduation from a regionally accredited college or university or one accredited by the New York State Board of Regents to grant degrees with an Associate’s Degree in a Business related field and four (4) years of paid office clerical experience in a financial institution, an institution of higher education, or with an agency providing student financial aid. This experience must have involved customer service and maintenance of data in a computer system; OR
Six (6) years of paid office clerical experience in a financial institution, an institution of higher education, or with an agency providing student financial aid. This experience must have involved customer service and maintenance of data in a computer system.
NOTE : Part-time experience will be pro-rated.
Desirable Qualifications
N/A
License(s)/Certifications
About SUNY Niagara
SUNY Niagara is a thriving educational institution located between the picturesque landscapes of Niagara Falls and the vibrant city of Buffalo, NY. Our college serves a diverse student population and is committed to providing a supportive and inclusive learning environment. With a commitment to academic excellence and student success, SUNY Niagara offers a supportive and collaborative environment for both faculty and staff.
SUNY Niagara is an accredited institution of higher education that offers high-quality academic programs leading to degrees and certificates that are supported by outstanding student services. The top 4 majors of our students are Liberal Arts and Sciences, Nursing, Psychology, and Criminal Justice. In 2023, SUNY Niagara ranked #1 in graduation rate among community colleges in New York State!
SUNY Niagara provides a variety of cultural, athletic, social, and international experiences, as well as community education, small business, and workforce development that supports economic development that positively impacts the quality of life of valued stakeholders. The college operates through a collegial model of shared governance and transparency and is accountable for meeting the highest standards of professionalism and integrity.
SUNY Niagara has two locations in western New York consisting of 287 acres and 11 buildings. The Sanborn, campus is minutes from Buffalo, Niagara Falls, and the Canadian border and is centrally located between the county’s three main cities of Lockport, Niagara Falls, and North Tonawanda. The Sanborn campus offers a traditional college experience with world-class academics, knowledgeable faculty members, state-of-the-art classrooms, NJCAA athletics, and on-campus housing. We continue to invest in our facilities with the addition of the Learning Commons Center, which has become the nucleus of the campus; a place for faculty to collaborate and help students develop critical thinking skills while incorporating state-of-the-art technology and innovative student support services. We also modernized our campus dining commons, providing quality meal options in a sleek, comfortable, collaborative environment.
The Niagara Falls Culinary Institute (http://www.nfculinary.org/) ( NFCI ) is located in the heart of one of the world’s biggest tourist destinations, Niagara Falls. Fully outfitted with modern labs and tools for students to use as they train in both classic and trendy techniques, NFCI is home to Culinary Arts, Baking and Pastry Arts, and Hospitality programs. The college also operates Savor, a fine dining restaurant, and La Patisserie, a European-style pastry café, at NFCI .
Our college nurtures and empowers its students and employees in ways that recognize and value our common humanity as well as the richness of our diversity. SUNY Niagara welcomes applicants who want to join a leading regional institution that provides a dynamic, educational environment, responds to students’ current and emerging needs, and strengthens its community. At SUNY Niagara we embrace diversity and promote inclusion throughout the institution by recognizing, accepting, and celebrating differences within our campus and surrounding communities. Therefore, we desire and pursue candidates who share those principles and encourage applicants from all backgrounds to apply to our positions.
EEO Statement
SUNY Niagara does not discriminate and prohibits harassment or discrimination related to any protected category including creed, ethnicity, citizenship, national origin, sex, gender, pregnancy, disability, marital status, political or social affiliation, age, race, color, veteran status, military status, religion, sexual orientation, domestic violence status, genetic information, gender identity, gender expression or perceived gender. Women, minorities, veterans and individuals with disabilities are encouraged to apply.
Posting Detail Information
Posting Number S327P
Open Date 02/21/2025
Close Date
Open Until Filled Yes
Special Instructions Summary
For full consideration applications must be submitted by March 23, 2025. if a viable candidate is not found during the initial review, applications submitted after March 23, 2025 will be considered.
SUNY Niagara considers only those applications that clearly demonstrate the applicant meets all required qualifications as indicated on the posting, please review the qualifications before applying. Persons meeting the required qualifications as stated above should submit the following:
• cover letter that addresses each of the qualifications
• resume
• unofficial transcripts
• names and contact information for three (3) current, work related references
Incomplete packets will be rejected for lack of information.
Supplemental Questions
Required fields are indicated with an asterisk (*).
* * How many years of paid office clerical experience do you have in a financial institution, an institution of higher education, or with an agency providing student financial aid?
No experience
1-2 years
2-4 years
5 or more years
Documents Needed to Apply
Required Documents
Resume
Cover Letter
Optional Documents
Transcripts
Letter of Recommendation
Certifications/Licenses
Transcript 2
Transcript 3