Posting Information

Posting Number2025159

Posting/Functional TitleAdministrative Assistant II

University Pay Plan TitleAdministrative Asst II

LocationSan Marcos

DepartmentCollege of Liberal Arts Advising Center

Recruitment TypeOpen to All

Job TypeFull-Time

Funding SourcePermanent

Monthly Salary$3,072.00 – $3,262.00

Job CategoryNon-Exempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

• High school diploma or GED

• Experience working in a student-centered or customer-oriented environment

• Knowledge of common office applications including Microsoft 365 and Zoom

• Strong organizational, multi-tasking, and time-management skills

• Strong interpersonal, verbal, and written communication skills

• Ability to complete assignments accurately and with attention to detail

• Ability to supervise and prioritize work of student employees to ensure completion of projects

• Ability to work independently and as part of a collaborative team

• Ability to maintain focus in a fast-paced environment

• Ability to respond to stressful situations with professionalism and composure

Preferred Qualifications

• Bachelor’s degree

• Experience working with college students

• Knowledge of Texas State University policies and procedures

• Experience supervising and prioritizing work of student employees to ensure completion of projects

• Ability to manage budgets

• Knowledge of Texas State University software systems

Job Description

The Administrative Assistant II provides administrative and clerical support to the College of Liberal Arts Advising Center, supervises student employees, and oversees front desk/reception area operations.

Job Duties

• Oversee front desk operations and foster a professional/student-centered environment in the reception area

• Open and close the office at set times

• Greet, screen, and route visitors in a courteous manner

• Assist students, parents, faculty, staff, and visitors by answering questions and/or referring to appropriate campus resource

• Answer multi-line telephone, screen and transfer calls, take messages, and refer to other offices as appropriate

• Maintain multi-user electronic calendar and schedule appointments for advising center staff

• Recruit, screen, and hire staff of student employees

• Provide initial and ongoing training to student employees

• Create student employee schedules; track and approve pay for student workers

• Monitor advising center inbox and respond/forward emails appropriately

• Order office supplies, track expenditures, and reconcile budget

• Submit facility-related requests, as well as track and perform follow-up

• Other duties as assigned

Additional Information to Applicants

• If selected for an interview, applicant will be contacted via email.

Job Open Date11/21/2024

Job Close Date (posting closes at midnight)12/05/2024

Open Until FilledNo

Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start8:00AM

Normal Work Hours End5:00PM

Posting NoticesYou will be required to electronically attach a resume and cover letter to your application.

Legal and Required Notices

Texas State University is an Equal Employment Opportunity/Affirmative Action Employer.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Why work @ Texas State?

• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!

• Generous paid time off: vacation, holidays, sick days and many more!

• Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program

• Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.

• An inclusive Bobcat community: join our many social networks offered on and off-campus

• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions

By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.

Quick Linkhttps://jobs.hr.txstate.edu/postings/50558

Applicant Document