Job Posting: Senior Administrative Assistant – CEO Office

Location: San Jose, CA

Job Type: Full-Time, On-Site

Hourly $45.00

Company Overview:

Join our dynamic team at the forefront of one of today’s most exciting technologies. We are seeking a Senior Administrative Assistant for the CEO Office to provide top-notch support in a fast-paced and rapidly evolving environment.

Responsibilities

As the Senior Administrative Assistant , you will report to and partner with the Sr. Manager, CEO Office, to execute a wide range of support activities, including:

• Managing multiple tasks such as running business errands, scheduling meetings, invoicing/billing, preparing for meetings, and overseeing special projects and events.

• Ensuring administrative tasks are completed efficiently, including expense report processing, purchase orders, maintaining records, and organizing administrative files.

• Coordinating logistics for customer events, including meals and refreshments, often involving the CEO.

Skills and Experience

Required:

• Proven experience in a corporate environment supporting VP-level leadership.

• Exceptional organizational skills with the ability to multitask and prioritize effectively in a fast-changing environment.

• Expertise in managing complex travel itineraries.

• Proficiency in MS Office Suite (Outlook Calendar, Excel, PowerPoint).

• Strong attention to detail and ability to accurately capture notes, action items, and follow-ups.

• Positive attitude, professional discretion, and sound judgment.

• Excellent interpersonal and communication skills.

• Proven ability to maintain confidentiality regarding CEO office matters.

• Availability to be on-call 7 days a week, with a company-paid mobile device.

Preferred:

• Experience with event coordination and project management.

Education and Experience

• High School diploma required; Bachelor’s degree preferred.

• Minimum of 5–7 years of administrative assistant experience.

Physical Requirements

• Ability to bend, lift up to 20 lbs., and walk for extended periods.

• Must possess a valid driver’s license, a reliable vehicle, and the ability to run errands as needed.

Pay Details: $45.00 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.adecco.com/en-us/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance