Robert Half Office Assistant in San Jose, California
Description Robert Half is partnering with companies in different industries throughout the San Jose area and surrounding and is looking to connect with reliable, motivated individuals with Office experience or looking to expand their Office support experience. Some one to provide administrative, secretarial, and clerical support to maintain an efficient office environment.
Main Job Duties and Responsibilities answer phones and transfer to the appropriate staff member take and distribute accurate messages greet public and clients and direct them to the correct staff member coordinate messenger and courier service receive, sort and distribute incoming mail monitor incoming emails and answer or forward as required prepare outgoing mail for distribution fax, scan and copy documents maintain office filing and storage systems update and maintain databases such as mailing lists, contact lists and client information retrieve information when requested update and maintain internal staff contact lists co-ordinate and maintain staff administrative records such as staff parking, staff phones and company credit cards type documents, reports and correspondence organize travel arrangements for staff co-ordinate and organize appointments and meetings assist with event planning and implementation monitor and maintain office supplies ensure office equipment is properly maintained and serviced perform work related errands as requested such as going to the post office and bank keep office area clean and tidy Requirements Education and Experience High School Diploma or equivalent business college training an advantage previous office experience may be requested but this can also be entry level position competent computer skills including Microsoft Office internet skills including use of e-mails, group messaging and data collection numeracy and literacy skills Key Skills and Competencies organization and planning skills work management and prioritizing skills verbal and written communication skills problem solving ability attention to detail accuracy flexibility reliability teamwork
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half puts you in the best position to succeed by advocating on your behalf and promoting you to employers. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – even on the go. Download the Robert Half app (https://www.roberthalf.com/mobile) and get 1-tap apply, instant notifications for AI-matched jobs, and more.
Questions? Call your local office at 1.888.490.4154. Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for U.S. job openings must be authorized to work in the United States. Benefits are available to temporary professionals. Visit https://roberthalf.gobenefits.net/ for more information.
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