Receptionist - ( 2500002U )

Description

Grow with the best. Join a smart, creative, and inspired team that works to support operational excellence. The Stantec community unites more than 31,000 employees working in over 450 locations across 6 continents. Our Functional Services Teams (FSTs) include Corporate Development, Finance, HR, HSSE, IT, Legal, Marketing/Communications, Practice Services and Real Estate and Procurement. Bringing together individuals with diverse backgrounds, talents, and expertise, our FSTs are vital to making our Company stronger.

Your Opportunity

This Receptionist requires a professional, proactive individual with administrative expertise to provide the receptionist role and administrative support to our multidiscipline office and employees of Stantec. This position will play a key role by providing support to the local teams and assisting with all office operations.

The receptionist role is an extremely important one because it is the first and continuing impression of Stantec to our clients, visitors, and staff. The receptionist should maintain high standards through courteous customer service and exceptional professionalism. The receptionist will join a team of dynamic administrative professionals in our San Francisco office.

Your Key Responsibilities

• Meet and greet clients and visitors and manage visitor registration system

• Reception phone coverage – ensure courteous handling of all telephone calls

• Coordinate incoming/outgoing mail and packages

• Ensure reception area and common areas are clean and clutter free

• Ensure conference rooms are tidy, chairs pushed in, trash removed, AV put away

• Assist with arranging meetings and vendor presentations, including lunch & learns, staff meetings, large events, tracking participants, etc.

• Order food for meetings and events, ensure food is setup and cleared out timely and assist with events as needed

• Manage office inventory and order supplies

• Maintain kitchens and ensure supplies are stocked, load/unload dishwashers

• Maintain sign-out logs and distribution of digital cameras, technology, and other general office equipment as needed

• Assist with managing conference room reservations

• Assist with managing workstation reservations

• Maintain office equipment, performing or scheduling maintenance and repairs as needed

• Assist with onboarding new employees as needed

• Assist with basic equipment troubleshooting (help connect monitors, troubleshoot AV, become familiar with common headset issues, etc.)

• Perform clerical tasks as needed including data entry, filing, photocopying, scanning etc.

Qualifications

Your Capabilities and Credentials

• Positive attitude and excellent customer service skills

• Professional appearance with a friendly, helpful, people-oriented demeanor

• Ability to multi-task and work well under pressure

• Must be a team player

• Strong organizational skills and have the ability to problem solve

• Proficient in Microsoft Suite including Outlook, Teams, Word, Excel, PowerPoint

• Strong communication skills both written and oral

• Strong time management skills and ability to deliver task on time

• Ability to work with a variety of people and personalities and always maintain professionalism

• Ability to learn new skills and apply them to everyday tasks

• Versatility, flexibility, and willingness to work within frequently changing priorities

• Flexibility in schedule to arrive early or stay late depending on special events

• Willing and able to take initiative

• Requires administrative experience, reading, writing, grammar, math, and good clerical and communication skills.

• Ability to lift 30 lbs

Education and Experience

High School Diploma or GED equivalent required

Minimum of 2-3 years' related experience

Schedule

Must be able to maintain a consistent schedule Monday – Friday of 8am – 5pm/6pm (we work on an alternative schedule).

This is a full-time position that requires working in the office.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each others’ talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

Pay transparency laws require employers to provide the following information for positions that may be in the following jurisdiction(s):

Salary Range(s):

• $27 Per Hour - $37 Per Hour Min/Max Pay Range for postings located in CA (SF Area includes SF, SJS & WLC)

The final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible.

Benefits Summary: Regular full-time and part-time employees have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).

Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Primary Location : United States-California-San Francisco

Organization : BC-1837 Shared Services-US San Francisco CA

Employee Status : Regular

Job Level : Individual Contributor

Travel : No

Schedule : Full-time

Job Posting : Jan 16, 2025, 6:08:18 PM

Req ID: 2500002U

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans