Description We are searching for a skilled Office Services Associate to join our team in San Francisco, California. The role focuses on managing office services in our industry, providing back office services for our team and clients. This is a contract to hire employment opportunity that offers the chance to work in a dynamic, fast-paced environment.

Responsibilities:

• Handle incoming calls on a multi-line phone system, ensuring efficient and accurate transfer.

• Accept and sort mail and deliveries, maintaining an organized system for distribution.

• Manage office supply inventory, replenishing supplies as necessary.

• Assist in the setup and breakdown of meetings, ensuring all necessary materials and equipment are available.

• Maintain and update phone lists for easy reference and use.

• Handle confidential documents and information with discretion and care.

• Communicate effectively with managers and clients regarding job or deadline issues.

• Support hospitality tasks such as maintaining the kitchen area and managing the coffee machine.

• Cover reception duties after normal working hours as needed for late events.

• Utilize Microsoft Office and other software to maintain records and complete office tasks. Requirements • Demonstrated proficiency in customer service

• Proficiency with office functions and operations

• Knowledge of office procedures and policies

• Experience in answering inbound calls and email correspondence

• Ability to supervise and manage teams

• Familiarity with hiring processes

• Proficiency in scanning and document management

• Experience in receptionist duties and ability to troubleshoot issues

• Knowledge of facility management and digital tools

• Excellent communication skills

• Ability to answer queries and provide information

• Experience in warehouse management and handling deliveries

• Ability to scan documents and maintain logs

• Familiarity with machinery used in an office setting

• Proficiency in Microsoft Office Suites

• Ability to handle paper documents with care

• Knowledge of quality assurance processes.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .