Specific information regarding this recruitment process is listed below.

This is a Position-Based Test conducted in accordance with CSC Rule 110.4.    

Application Opening:  Friday, June 28, 2024

Application Deadline:  Apply Immediately. Application filing will be open until Tuesday, July 16, 2024, at 5:00 PM.

Compensation Range: $139,594 to $178,178 annually (https://careers.sf.gov/classifications/?classCode=0923&setId=COMMN)

Recruitment ID:  PBT-0923-133296  RTF0133293-01137225

Appointment Type: Permanent Civil Service (https://careers.sf.gov/knowledge/role-types/)   

San Francisco Public Works (https://www.sfpublicworks.org/)  (Public Works) has a far-reaching portfolio with a $453 million annual operating budget, an active capital portfolio that exceeds $3 billion and a workforce of 1,700-plus employees. The department operates around the clock, touching every neighborhood in San Francisco. The staff designs and manages the construction of civic buildings and streets; cleans and greens the right of way; maintains civic buildings; manages multi-million-dollar bond programs; trains people for jobs; keeps the right of way free of hazards; paves the roads; repairs bridges and public stairways; expands accessibility; and works at the forefront addressing some of San Francisco’s biggest challenges. With a mission to enhance the quality of life in San Francisco for residents, visitors and business owners, Public Works is committed to providing outstanding public service through an equity lens.

We invite you to learn more about the three workplace core values we live and embrace every day here at Public Works, visit our site here: Respect, Integrity, and Responsiveness. (http://www.sfpublicworks.org/about/core-values)

Public Works currently has a vacancy for the position of Capital Planning Manager (0923 Manager II) within our Finance and Administration Division.

The Finance and Administration Division

The Finance and Administration Division of San Francisco Public Works serves as the backbone of the department with an administrative portfolio that provides budget, capital planning, analytics, performance management, contract administration and information technology support services.

Under the direction of the Budget Manager, as the Capital Planning Manager, you will manage the annual Capital Improvement Program (CIP) development process and oversee the implementation of the program after its approval. The Capital Planning Manager regularly serves as the division’s liaison with City and external stakeholders, and governmental agencies (Caltrans, FHWA, MTC, CTA).  You will also be responsible for administering functions related to the Public Works annual operating budget and assisting the Finance Manager, Executives, and Project Managers with analyzing data, producing reports, and monitoring the use of funds to ensure projects are funded in accordance with the rules and delivered on time and on budget.

Important and Essential duties:

• Develop, implement, monitor, and modify procedures and administrative monitoring practices for capital project development and operating budget functions.

• Coordinate the development of the annual capital budget submittal and the 10-year Capital Improvement Program (CIP). 

• Lead grant procurement and capital funding efforts for Public Works infrastructure transportation, accessibility, and Right of Way (ROW) projects and prepare capital plan and budget for transportation and ROW programs.

• Coordinate with staff in related city agencies, Capital Planning, and the Mayor’s Office, as needed and work with project staff and accountants to ensure the timely use of funds, manage expenditures to ensure compliance with funding restrictions, and prepare necessary reports.

• Work with stakeholders to secure long-term funding for street resurfacing and provide research and analysis to support funding for this and other capital needs, including the ADA transition plan.

• Develop financial analysis of Public Works capital programs and work with the Capital Planning Program to communicate funding and scheduling needs of our capital programs.

• Work with MTA and other City departments to identify opportunities to coordinate safety enhancement work with Public Works capital transportation and ROW projects.

• Monitor federal, state, and local transportation legislation and proposals and advise Executive Managers and Director on advocacy strategies in response to legislation or transportation planning and programming policy impacting Public Works.

• Working collaboratively with governmental agencies, such as Caltrans or the County Transportation Authority (CTA) to obtain grant funds for other funding sources for projects.

• Assist with the management of the budget submissions for Public Works Operating Bureaus by analyzing prior year expenditures, aligning the budget with department goals, objectives, and programs; make recommendations to Bureau management based on the analyses and develop budget line-item narratives to justify requests.

• Analyze budget monitoring and financial reporting and provide managers with expenditure and revenue snapshots and trends including practical options for potential cost overruns and budget balancing. 

• Plan, organize and direct the overall management, direction, and oversight of the Capital Planning section; plan, develop, and implements section policies and procedures, and administer staff functions to ensure departmental goals and objectives are achieved.

• Oversee the creation of capital project reports and their administration to ensure projects are funded in accordance with rules and delivered on time and on budget. 

MINIMUM QUALIFICATIONS:

Education: 

Possession of a baccalaureate degree from an accredited college or university in Business Administration, Economics, Finance, Urban Planning, Urban Studies, Public Policy, Public Administration or a closely related field; 

Experience:

Five (5) years of professional-level budget and analytical experience in a public sector or a large organization.

Substitution: Additional qualifying experience may be substituted for up to 2 years of the required education. One year (2,000 hours) of additional qualifying experience will be considered equivalent to 30-semester units/45 quarter units.

Desirable Qualifications:

The stated desirable qualifications may be used to identify job finalists at the end of the selection process when candidates are referred for hiring.

• Experience performing complex revenue and expenditure reporting, forecasting, and historical trend analysis for a large organization's capital projects.

• Possession of a master’s degree in public or business administration, accounting, finance, public policy, or a related field.

• Experience in developing cash flows and working with large capital projects with multiple funding sources including debt, grants funding and special revenue.

• Experience in public sector budgeting procedures, development and implementation of budgets.

• Developing and implementing policies in a large organization.

Verification:

Please make sure your application is complete and demonstrates how you meet the minimum qualifications. Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. More information can be found at: https://sfdhr.org/information-about-hiring-process#verification

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Resumes will not be accepted in lieu of a completed City and County of San Francisco application. 

Note: Any misrepresentation or falsifying one's education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

CONDITION OF EMPLOYMENT

Valid Driver’s License: Applicants must possess a valid Class C driver’s license with no restrictions that would prohibit them from legally performing the essential functions and duties of the role. 

What else should I know?

SELECTION PROCEDURE/EXAMINATION REQUIREMENTS

After application submission, candidates deemed qualified must complete all subsequent steps to advance in this selection process, which includes the following:

Minimum Qualification Supplemental Questionnaire (MQSQ):

Candidates will be required to complete a MQSQ as part of the employment application. This MQSQ is designed to obtain specific information regarding an applicant's experience in relation to the Minimum Qualifications (MQ) for this position. The MQSQ will be used to evaluate if the applicant possesses the required minimum qualifications.

Supplemental Questionnaire (Weight 100%):

Candidates deemed qualified will be invited to participate in an examination designed to measure their relative knowledge, skills and abilities in job-related areas, which may include, but not be limited to: knowledge of federal, state and local laws, rules and regulations in the areas of the job; management ability, supervisory ability, problem-solving ability, analytical ability, interpersonal ability and written communication ability.

Note: Candidates must achieve a passing score on the Supplemental Questionnaire examination to be ranked on the eligible list.

*The Department of Public Works reserves the right to modify the selection process and examination to conform to administrative or operational necessity. The information in this announcement is subject to change and will be accompanied by a notice of amendment in this announcement. 

Eligible List/Score Report:

Once you pass the exam, you will be placed on an eligible list and given a score and a rank. The duration of the eligible list will be six (6) months and may be extended with the approval of the Human Resources Director.

Certification:

The certification rule for the eligible list resulting from this exam will be “Rule of the List”.

Post-Eligible List:

Candidates will be invited to interview based on test scores and experience that most closely matches the responsibilities of the position determined from a review of the application materials.

Terms of Announcement and Appeal Rights

Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at https://careers.smartrecruiters.com/CityAndCountyOfSanFrancisco1/.

The terms of this announcement may be appealed under Civil Service Rule 110.4. Such appeals must be submitted in writing to the Department of Human Resources, 1 S Van Ness Avenue, 4th Floor, San Francisco, CA 94103-5413 by close of business on the 5th business day following the issuance date of this examination announcement. Information concerning other Civil Service Commission Rules involving announcements, applications and examination policies, including applicant appeal rights, can be found on the Civil Service Commission website at https://sf.gov/departments/civil-service-commission.

Additional Information Regarding Employment with the City and County of San Francisco:

• Information About The Hiring Process (https://sfdhr.org/information-about-hiring-process)

• Conviction History

• Employee Benefits Overview  (https://sfdhr.org/benefits-overview)  

• Equal Employment Opportunity (https://sfdhr.org/equal-employment-opportunity)  

• Disaster Service Worker (https://sfdhr.org/disaster-service-workers)

• ADA Accommodation

• Veterans Preference (https://careers.sf.gov/knowledge/#veteranspreference)

• Seniority Credit in Promotional Exams

• Right to Work (https://sfdhr.org/information-about-hiring-process#identification)

• Copies of Application Documents

• Diversity Statement (https://sfdhr.org/information-about-hiring-process#diversitystatement)

Statement on Diversity, Equity, and Inclusion: At the City and County of San Francisco, we share a commitment to a diverse, inclusive and equitable community. Each member of our organization is responsible and accountable for what they say and do to make San Francisco an inclusive and equitable place to live and work by employing fair and just practices to and for all.

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

If you have any questions regarding this recruitment or application process, please contact the analyst, Humera Rahman-Power, at humera.rahman-power@sfdpw.org.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.