Description

Administrative Assistant position available via Robert Half

Our client, a cutting-edge and rapidly growing AI software company, is seeking an organized and proactive Administrative Assistant to support their team. As the backbone of daily operations, you’ll handle a range of administrative and organizational tasks while fostering a collaborative and efficient work environment. This role is ideal for a resourceful and detail-oriented individual who enjoys wearing multiple hats and thrives in a fast-paced, tech-focused environment.

Job Description

• Manage schedules, appointments, and meetings for managers and team members, ensuring calendar efficiency.

• Prepare meeting agendas, take notes, and follow up on action items as needed.

• Maintain internal documents, spreadsheets, and reports, ensuring all files are accurate and up to date.

• Handle correspondence, including emails, phone calls, and postal mail, with a high level of professionalism.

Operational Support

• Oversee office operations by managing supplies, coordinating vendor relationships, and ensuring a smooth day-to-day workflow.

• Assist with onboarding new team members, including preparing workspaces and facilitating access to tools and systems.

• Organize travel itineraries, accommodations, and expense reports for team members traveling for work.

Event and Project Coordination

• Help coordinate internal and external team events, such as training sessions, meetings, and company celebrations.

• Provide administrative support for cross-functional projects, ensuring deadlines are met and responsibilities are aligned.

• Research and compile data as needed for reports, presentations, or special projects.

General Office Management

• Act as the “go-to” person for office-related inquiries, resolving issues and escalating when necessary.

• Ensure a welcoming and organized office environment, making visitors and employees feel comfortable.

Please apply with your resume via Robert Half

Requirements

Qualifications

Required Skills & Experience:

• 2+ years of experience in an administrative or support role (experience in a tech or software company is a plus).

• Strong organizational and time-management skills with the ability to prioritize multiple tasks.

• Excellent verbal and written communication skills, with a professional and approachable demeanor.

• Proficiency in Microsoft 365 (Word, Excel, Outlook) or Google Workspace, and the ability to learn workplace software quickly.

• High level of attention to detail and accuracy in all work.

Preferred Skills:

• Experience supporting C-level executives or senior leaders is a plus.

• Familiarity with project management tools like Asana, Trello, or Slack.

• Comfortable working in a fast-paced, innovative environment with frequent changes.

Please apply with your resume via Robert Half

TalentMatch®

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