Description

OVERVIEW:

This position’s primary role is maintaining and managing all bookkeeping tasks for the Kroc Center and Railton Place Program. The role will help guide, organize, and manage financial records and departmental budgets. All routine tasks will be under the direction of the Business Administrator and any major initiatives will be prioritized by the Executive Directors.

DUTIES AND RESPONSIBILITIES:

• Oversee and manage all payroll responsibilities (submission, maintaining a journal, making necessary allocations, keeping records, etc.)

• Receive and distribute all paychecks

• Review and make necessary payroll allocation corrections

• Support in managing and reviewing time cards for accuracy in compensation

• Support in all major fundraising, grant, and program initiatives that require income & expense tracking

• Prepare and process annual bonuses and cash gifts

• Prepare journals to ensure expenses are allocated to the proper departments

PAYABLES:

• Process all invoices for payment for Kroc Community Center and Railton Place

• Prepare check requests

• Review, code, and process all requests for reimbursements

• Track Kroc Center and Railton Place expenses and ensure proper coding

• Maintain filing system for invoices

INCOME AND RECEIVABLES:

• Receive and count all income and payments for both operations

• Verify all income received and issue receipts

• Support staff with credit card receipt reconciliations as needed

• Responsible for all seasonal collection reconciliations and journal entries

• Deposit all income

• Ensure that all contributions are deposited in the local bank account within time frame policy

• Code all income and revenues

• Review all deposit records for credit card deposits and direct deposits from Granters

• Monitor and track donated and grant funds received

CONTRACTS AND JOURNALS:

• Prepare all invoices

• Prepare deposit batch Headers

• Verify all income from contracts received

• Prepare check requests for rent subsidies to John Stewart Co.

• Review General Ledger for accuracy

• Maintain a hard copy of the General Ledger for Fiscal Year

FINANCIAL MANAGEMENT:

• Prepare and advise on department budgets with department managers as assigned

• Track income and expenditures versus budgets

• Report any inconsistencies to the Business Administrator

• Review allocations of income and expenditures on a monthly and quarterly basis to ensure proper assignment of such to the various funds and programs.

• Support in preparing and submitting TSAMM submissions related to finances

• Other related duties as required

EDUCATION AND EXPERIENCE:

• High school diploma or equivalent (required)

• CA Driver's license (preferred)

• Bachelor's degree in accounting, finance, or related fields

• Experience with bookkeeping, accounting, budgeting, and financing (2 years preferred)

• Experience in bookkeeping and accounting software

• Experience in creating financial spreadsheets and advising on basic financial literacy

SKILLS AND ABILITIES:

• Ability to maintain confidential information

• Ability to prioritize work and multi-task simultaneous projects

• Ability to work independently and within a team environment

  EQUIPMENT USED:

• Modern Office Equipment and Relevant Software

PHYSICAL REQUIREMENTS:

• Ability to lift up to 25 lbs. (usually file boxes)

ADA Statement

Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests if the accommodation needed is reasonable and no undue hardship would result.

Acknowledgment of Religious Purposes of The Salvation Army:

Please note that The Salvation Army has a religious purpose and status as a church. We ask our employees that they do nothing to their relationship with The Salvation Army to undermine its religious mission. Employees must agree and understand that their services are a necessary part of The Army’s religious purposes and their work-related conduct must not conflict with, interfere with, or undermine such religious programs or The Army’s religious purposes.

At-Will:

Any employment relationship with this organization is of an “at-will” nature, which means that an Employee may resign at any time and the Employer may discharge an Employee at any time with or without cause. It is further understood that this “at will” employment relationship may not be changed by any written document or by conduct unless such change is specifically acknowledged in writing by an authorized executive of this organization.

Qualifications

Education

Required

• High School or Equivalent or better

Licenses & Certifications

Required

• Driver's License

Experience

Preferred

• Experience in creating financial spreadsheets and advising on basic financial literacy

• Experience in bookkeeping and accounting software

• 2 years: Experience with bookkeeping, accounting, budgeting, and financing

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)