Job Title

Administrative Coordinator II

Agency

Texas A&M University - San Antonio

Department

University Communications And Marketing

Proposed Minimum Salary

Commensurate

Job Location

San Antonio, Texas

Job Type

Staff

Job Description

The Administrative Coordinator II works under general supervision and coordinates administrative support for a unit or specialized activity to include the exercise of discretion and independent judgement with respect to matters of significance.

Responsibilities: ​

• Coordinates administrative support functions.

• Plans and coordinates administrative activities and services.

• Participates in the planning and execution of administrative operations.

• May serve as the office manager.

• Monitors office procedures.

• Develops, evaluates, and ensures adherence to office procedures.

• May assist in the development of budget.

• Reviews and signs documents for supervisor.

• Attends meetings or committees on behalf of supervisor.

• Analyzes program, project, or initiatives.

• Monitors project timelines and identifies issues.

• Adapts, combines, and makes improvements to services, processes, or programs.

• Formulates, interprets, and/or implements management policies or operating practices.

• Develops administrative and technical procedures.

• Researches, interprets, compiles, and responds to inquiries about rules, regulations, policies and procedures.

• May monitor compliance with policies and procedures.

• Performs special analyses and project summaries.

• Prepares and reviews operational and special reports.

• Coordinates office records retention and maintains office references and resources materials.

• Coordinates travel arrangements and prepares itineraries.

• Plans and coordinates meetings, seminars, and other special events.

• Coordinates the maintenance of office supplies and equipment.

• Makes recommendations for process improvements, administrative changes, or new initiatives.

• Supervises, trains, and evaluates the work of others.

• Assigns tasks and evaluates job progress.

Required Education and Experience:

• Bachelor's degree or higher in related field.

• Three (3) years of related experience.

Knowledge, Skills and Abilities:

• Knowledge of word processing, spreadsheet, database, and presentation applications.

• Ability to multitask and work cooperatively with others.

• Interpersonal and communication skills.

• Planning and organization skills.

  Applicant Instructions:  

  Please make sure to provide the following documents: 

• Cover Letter

• Resume / CV  

• Professional References

  For detailed instructions on how to apply for any position on our website, please use the following link: 

  http://www.tamusa.edu/humanresources/job-opportunities/index.html ​  

  Summary of Employee Benefits:  

  www.tamusa.edu/human-resources/documents/Summary-of-Employees-Benefits1.pdf

  Texas A&M University-San Antonio values community engagement and encourages applicants who are committed to advancing the well-being and prosperity of our communities. 

  Please ensure that all required documents are uploaded prior to submitting the application. Once the application is submitted , no changes or revisions can be made.  If you have issues with adding documents to your application, please contact HR at 210-784-2058.  

  In compliance with ADA, if accommodations are needed for the application process, please contact HR at (210) 784-2058. 

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.