Description We are offering a long term contract employment opportunity for a Sr Admin Asst. The role is based in San Antonio, Texas, and involves a comprehensive range of administrative duties. The Sr Admin Asst will play a crucial role in facilitating office operations, coordinating meetings, and managing logistics in our dynamic environment.

Responsibilities:

• Facilitate and coordinate meetings, ensuring all necessary resources and technology are prepared and accessible

• Manage and maintain calendars to avoid scheduling conflicts

• Prepare and distribute meeting materials such as PowerPoint decks and agendas in a timely fashion

• Coordinate travel arrangements for meeting attendees, including airline, hotel, and ground transportation bookings

• Host and facilitate meetings and external events as needed, including introducing speakers, managing presentations, and ensuring adherence to time schedules

• Plan and organize logistics for large and/or offsite events, utilizing internal resources as needed

• Establish and maintain relationships with key internal and external resource personnel to facilitate office operations

• Communicate and collaborate with vendors to ensure competitive pricing and identify potential cost-saving opportunities

• Maintain and communicate sensitive and confidential information in accordance with internal policies and procedures

• Research and provide requested information in a timely manner

• Greet and direct internal and external partners to appropriate locations and staff. Requirements • Demonstrated proficiency in Customer Service

• Experience with various Office Functions

• Ability to provide Training and coach staff

• Experience in Operations and Planning

• Knowledge of Procedures and Research methods

• Familiarity with 'About Time' software

• Experience in Pricing and Logistics

• Understanding of Security protocols

• Experience in dealing with Vendors and managing Facility

• Proficiency in Microsoft PowerPoint

• Experience in handling Financial Notes

• Ability to handle Video related tasks

• Understanding of SAN - Storage Area Network

• Proven ability to Resolve Issues

• Experience in Interviewing candidates and making Travel Arrangements

• Ability to handle Agenda Items and Coordinate Meetings

• Experience working with Offshore teams

• Ability to manage relationships with External Customers

• Experience in managing Conference Rooms.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .