Administrative Specialist I – District 2 Clinton Office

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Administrative Specialist I – District 2 Clinton Office

Salary

$37,782.00 - $66,120.00 Annually

Location

Sampson County, NC

Job Type

Permanent Full-Time

Job Number

25-02485

Department

Dept of Transportation

Division

State Hwy Administrator - Div of Hwys

Opening Date

02/19/2025

Closing Date

3/4/2025 5:00 PM Eastern

Job Class Title

Administrative Specialist I

Position Number

60017054

Section

Division Three

Salary Grade

NC08

• Description

• Benefits

• Questions

Description of Work

This is an anticipated vacancy on March 31, 2025.

This position with NCDOT offers fullState Benefits (https://oshr.nc.gov/state-employee-resources/benefits) , competitive salaries and many career development opportunities.

This position serves as the Administrative Assistant to the District Engineer, Assistant District Engineer, Assistant Resident Engineer and Technicians located in the Division 3 / District 2 Clinton District/Resident Engineer’s office. The District 2 office serves Duplin and Sampson Counties and is located in Clinton. This position is required to independently handle and perform a variety of office support tasks including but not limited to answering multiline phone system and directing calls to the proper team member, processing various monthly reports in SAP and Excel, maintaining and ordering inventory and supplies, processing invoices for payment and other general office duties assigned by the District/Resident Engineer. Work involves providing assistance to staff, service recipients, and other organizational units and the public in resolving problems or inquiries. Use of the computer for entering and retrieving data to increase the efficiency of the position functions, provide external parties with timely access to construction information. Issuing Oversize/Overweight and house move permits and process the reports in SAP. Should possess knowledge of general office procedures, operation of various office machines as well as computer software applications such as MS Word, Excel, SAP, SharePoint, and Hi-Cams. Ability to work independently and prioritize daily tasks. Ability to communicate effectively in written and oral forms, letters and reports. Process all incoming and outgoing mail. Process documents as per instructions and according to work schedule, ability to multi-task while meeting deadlines. Employee must perform work in accordance with NCDOT workplace and safety policy.

Knowledge, Skills and Abilities / Competencies

Applicants must submit an application that clearly reflects work experience that demonstrates the following:

• ·Customer service experience, including resolving customer issues.

• ·Experience with Microsoft Office using programs such as Access, Word, and Excel.

• ·Experience in record keeping.

• ·Experience with letter writing, using correct spelling, punctuation and proofreading.

• ·Experience completing and/or maintaining records and reports.

Additional Expectations:

Typical work schedule 8am – 5pm Monday – Friday. May be required to work nights and weekends as needed during inclement weather/disaster events.

Knowledge and skill in using general office software on computer and tablets. Experience with HiCAMS and Sharepoint is preferred.

The ability to legally operate a motor vehicle is necessary.

Minimum Education and Experience Requirements

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See oshr.nc.gov/experience-guide for detail.

High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.

Supplemental and Contact Information

Supplemental Contact Information: Kathy Rivenbark, 910-682-5100, krivenbark@ncdot.gov

Applicants must meet both the minimum requirements and all posted Knowledge, Skills and Ability requirements to be considered Qualified for the position. It is important that your application includes all your relevant education and work experience and that you answer all questions associated with the application.

NCDOT will not accept “See Attached” or “See Resume” in lieu of education and work experience completed on the application. If multiple applications are submitted to an individual posting, only the most recent application received prior to the posting date will be accepted.

NOTE: For temporary, contract or other supplemental staffing appointments: There are no paid leave, retirement or other benefits associated with these appointment types.

For permanent and time-limited appointments:

Eligible employees have benefits that include employee health insurance options, standard and supplemental retirement plans, NC Flex (a variety of high-quality, low-cost benefits on a pre-tax basis), and paid vacation, sick, and community service leave, to name a few. Paid parental leave is available for eligible employees. Some benefits require 30 + hours work/week for participation.

01

I understand in order to be qualified for this position, the description of my work experience must clearly reflect the required education and experience as well as the posted knowledge, skills and abilities for this position. I have included all of this information within my application. (If you haven't completed the application requirements, please return to your application to finish it before submitting your application.)

• Yes

• No

  02

  Which of the following best describes your level of customer service experience, including resolving customer issues?

• None

• Less than 1 Year

• 1 - 2 Years

• 2 or More Years

  03

  Explain how you have customer service experience, including resolving customer issues.

  04

  Which of the following best describes your level of experience with Microsoft Office using programs such as Access, Word, and Excel?

• None

• Less than 1 Year

• 1 - 2 Years

• 2 or More Years

  05

  Explain how you have experience with Microsoft Office using programs such as Access, Word, and Excel.

  06

  Which of the following best describes your level of experience in record keeping?

• None

• Less than 1 Year

• 1 - 2 Years

• 2 or More Years

  07

  Explain how you have experience in record keeping.

  08

  Which of the following best describes your level of experience with letter writing, using correct spelling, punctuation and proofreading?

• None

• Less than 1 Year

• 1 - 2 Years

• 2 or More Years

  09

  Explain how you have experience with letter writing, using correct spelling, punctuation and proofreading.

  10

  Which of the following best describes your level of experience completing and/or maintaining records and reports?

• None

• Less than 1 Year

• 1 - 2 Years

• 2 or More Years

  11

  Explain how you have experience completing and/or maintaining records and reports.

  Required Question

Employer

State of North Carolina

Website

http://www.ncdot.gov/

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